MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, September 28, 2020

4:30 to Proceed In Camera, Reconvene Open Meeting 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

a.

Add Community Charter Section 90(1)(i)

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-SEP-14, at 4:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT

8.

PRESENTATIONS:

a.

Signy Madden, Executive Director, United Way re:  Nanaimo 2020 Point-In-time Homelessness Count Results

Signy Madden, Executive Director, United Way, to present Council with the Nanaimo 2020 Point-In-Time Homelessness Count Results.

1.

Add Presenters via Zoom:

1. John McCormick, Co-Executive Director (Strategic Initiatives), United Way
2. Andrew Thornton, Research Manager, The Centre for Justice, Education and Research

9.

COMMITTEE MINUTES:

a.

Special Mayor's Task Force on Recovery and Resilience 2020-JUL-31

Minutes of the Special Mayor's Task Force on Recovery and Resilience Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2020-JUL-31, at 9:02 a.m. 

b.

Health and Housing Task Force 2020-SEP-02

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-SEP-02, at 3:04 p.m.

c.

Finance and Audit Committee 2020-SEP-16

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2020-SEP-16, at 9:00 a.m.

d.

Health and Housing Task Force 2020-SEP-16

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-SEP-16, at 3:02 p.m.

10.

CONSENT ITEMS:

a.

Health and Housing Task Force Meeting 2020-SEP-16

[Note:  A link to the Agenda for the 2020-SEP-16 Health and Housing Task Force Meeting is attached for information.]

1.

Discussion regarding the Extension of the Health and Housing Task Force

That Council extend the mandate of the Health and Housing Task Force to November 30, 2020. 

2.

Presentation from Dr. Alina Turner, CEO, HelpSeeker - Updates and Transition Planning

It was moved and seconded that the City of Nanaimo collaboratively through the Health and Housing Task Force and Economic Development Task Force explore an arms-length organization that includes economic development and social development planning coordination.

b.

Finance and Audit Committee Meeting 2020-SEP-16

[Note:  A link to the Agenda for the 2020-SEP-16 Finance and Audit Committee Meeting is attached for information.]

1.

Public Works Facility Upgrades

That Council allocate $200,000 from the existing 2020 - 2024 Financial Plan to further develop an architectural concept and cost estimate for renewal of the Public Works facility. 

2.

Federation of Canadian Municipalities Asset Management Program

That Council commits to conducting the Level of Service Study: Asphalt as detailed in the grant application to the Federation of Canadian Municipalities, Municipal Asset Management Program, and commits $100,000 for 2021 in the 2021 – 2025 Financial Plan toward the costs of this initiative if the grant is successful. 

3.

Consideration of New Permissive Tax Exemption Applications

That Council:

1. Award a permissive tax exemption for the 2021 tax year to the Nanaimo Community Gardens Society for property that is being leased at 2300 Bowen Road (Beban Park);
2. Award a permissive tax exemption for the 2021 tax year to the Island Crisis Care Society for property donated at 3413 Littleford Road;
3. Award a permissive tax exemption for the 2021 tax year to the Society for Equity, Inclusion and Advocacy for space being leased at #403 – 489 Wallace Street;
4. Award a permissive tax exemption for the 2021 tax year to the Nanaimo Brain Injury Society for space being leased at #101 – 235 Bastion Street;
5. Award a permissive tax exemption for the 2021 tax year to the Vancouver Island Mental Health Society for property owned at 285 Rosehill Street; and,
6. Award a permissive tax exemption for the 2021 tax year to the Nanaimo Unique Kids Organization for property purchased at 60 Needham Street.

c.

Governance and Priorities Committee Meeting 2020-SEP-21

[Note:  A link to the Agenda for the 2020-SEP-21 Governance and Priorities Committee Meeting is attached for information.]

1.

Council Dashboard (Voting Record)

That Council direct staff to proceed with the Council Voting Dashboard that has been developed by our IT Department to track Council’s voting record for Council Meetings retroactive to July 1, 2020.

11.

DELEGATIONS:

12.

REPORTS:

a.

Unsafe Condition - 4063 Old Slope Place

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To inform Council that the property at 4063 Old Slope Place has an opened excavation and rebar, creating an unsafe situation.

Delegation:

1. Matthew Watters, Chief Executive Officer, BC Craft Supply Co Ltd.

Recommendation:  That Council:

1. Issue a Remedial Action Order at 4063 Old Slope Place pursuant to Sections 72, 73, 74 of the Community Charter;
2. Direct Staff or its authorized agents to take action in accordance with Section 17 of the Community Charter without further notice and at the owner’s expense, if said remedial action is not undertaken within 30 days of Council’s resolution; and
3. Direct the remedial action to consist of filling in the excavation or secure the property with fencing and remove the steel rebar.

b.

Downtown Restaurant Patios

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with an update on the temporary restaurant patio program and to seek Council approval to extend the program through the winter of 2020 to the fall of 2021.

Presentation:

1. Dale Lindsay, General Manager, Development Services.

Recommendation:  That Council:

1. Extend the temporary restaurant patio program until 2021-OCT-31.
2. Direct Staff to notify the Liquor and Cannabis Regulation Branch that the City of Nanaimo has authorized pre-approval for all temporary service area expansions for liquor primary and manufacturing licences until 2021-OCT-31 in response to Liquor Control and Regulation Branch policy directive 20-26; and
3. Continue to suspend the current City approval process for temporary service area expansion of all liquor primary and manufacturing licences until 2021-OCT-31.

c.

Development Permit Application No. DP1179 - 227 Prideaux Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a 12 unit rental apartment building at 227 Prideaux Street.

Recommendation:  That Council issue Development Permit No. 1179 at 227 Prideaux Street with a variance to reduce the minimum required setback for a refuse enclosure from 3m to 0.46m. 

d.

Amendments to the Appointment of Officers and Delegation of Authority and Management Terms and Conditions Bylaws

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To amend the Appointment of Officers and Delegation of Authority and Management Terms and Conditions Bylaws.

Recommendation:  That:

1. "Officers Appointment and Delegation Bylaw Amendment Bylaw 2020 No. 7031.07” (To align the bylaw with the revised management organizational structure) pass first reading;
2. “Officers Appointment and Delegation Bylaw Amendment Bylaw 2020 No. 7031.07” pass second reading;
3. “Officers Appointment and Delegation Bylaw Amendment Bylaw 2020 No. 7031.07” pass third reading.
4. “Management Terms and Conditions of Employment Amendment Bylaw 2020, No. 7273.01" (To reflect changes to align with the "Officers Appointment and Delegation Bylaw 2006 No. 7031") pass first reading;
5. “Management Terms and Conditions of Employment Amendment Bylaw 2020, No. 7273.01” pass second reading;
6. “Management Terms and Conditions of Employment Amendment Bylaw 2020, No. 7273.01” pass third reading.

13.

BYLAWS:

a.

Bylaw Status Sheet (For Information)

14.

NOTICE OF MOTION:

15.

OTHER BUSINESS:

a.

Recommendation from 2020-JUL-15 Finance and Audit Committee Meeting re:  Indigenous Engagement Specialist 

During the 2020-JUL-27 In Camera Council Meeting Council deferred consideration of the following motion to the 2020-SEP-28 Council Meeting:

“It was moved and seconded that Council direct Staff to prepare a business case for an Indigenous Engagement Specialist for the purpose of better incorporating First Nations and urban indigenous perspectives and ways of knowing into our work and decisions.”

b.

Councillor Bonner Motion re: Pilot Program to Reduce Residential Speed Limits

During the 2020-SEP-14 Regular Council Meeting Councillor Bonner advised that he would be bringing forward the following motion for consideration at the 2020-SEP-28 Council Meeting: 

"That Council direct Staff to report back to Council on options for Nanaimo to participate in a potential Ministry of Transportation and Infrastructure pilot project limiting residential speed limits."

16.

ADJOURNMENT: