MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of a Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


Section 90(2) A part of a Council meeting must be closed to the public if the subject matter being considered relates to one or more of the following:


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-JUN-16 at 4:30 p.m.

During the 2025-JUN-09 In Camera Meeting, Council appointed Andrea Dillingham-Lacoursiere to the Advisory Committee on Accessibility and Inclusiveness for a term ending 2026-OCT-16.

During the 2025-JUN-16 In Camera Meeting, Council appointed Michael Armstrong, Eliza Gardiner and Peter S. Petralia to the Nanaimo Performing Arts Guild to fill the remainder of a term ending 2026-DEC-16.

During the 2025-JUN-16 In Camera Meeting, Council appointed Architectural Institute of British Columbia representative, Dusan Nikolic, to the Design Advisory Panel for a two-year term commencing 2025-JUL-11 and ending 2027-JUL-11, or until a successor is appointed.

Minutes of the Public Safety Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2025-APR-09, at 4:00 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2025-APR-10, at 5:02 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2025-APR-24, at 5:01 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-MAY-12, at 1:00 p.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2025-MAY-21, at 9:00 a.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2025-JUN-18, at 9:00 a.m.

[Note:  a link to the 2025-JUN-18 Finance and Audit Committee Meeting agenda is provided for information.]

That Council invest $200,000 from the Pedestrian Unallocated budget for 2025 towards raised crosswalks at the following locations:

  • Townsite Road at St. Patrick's Crescent ($100,000)
  • Portsmouth Road at Applecross Road ($100,000)

That Council invest $100,000 from the Pedestrian Unallocated budget for 2025 towards a raised crosswalk at Waddington Road at Dufferin Crescent. 

[Note:  a link to the 2025-JUN-23 Governance and Priorities Committee Meeting agenda is provided for information.]

That Council direct Staff to:


1. Begin a phased process to draft a bylaw that prohibits the sale and distribution of specific species on the Invasive Plant Council of BC lists within City limits;


2. Partner with local garden retailers and community organizations on a public awareness campaign to promote awareness about native and non-invasive alternatives and the proper disposal of plant waste; and,


3. Update Nanaimo’s Invasive Plant Management Strategy and resource materials and continue to fund community and Staff participation in the long-term reduction of invasive plants. Include updated action plans to strategically look at sites for removal and restoration plantings.

[Note:  a link to the 2025-JUN-27 Special District 68 Sports Field and Recreation Committee Meeting agenda is provided for information.]

That the City of Nanaimo Council and the Regional District of Nanaimo Board authorize a renewal of the District 68 Sports Field and Recreation Services Agreement for a 20-year term from 2026-2045 commencing 2026-JAN-01. 


That the City of Nanaimo Council direct Staff to update the Special District 68 Sports Field and Recreation Committee Terms of Reference pending renewal of the District 68 Sports Field and Recreation Services Agreement.

That Council support including those who participate in Nanaimo based sports, or arts and culture organizations from Electoral Areas A (Cassidy, Cedar, Yellow Point and South Wellington), B (Gabriola, Mudge and Decourcy Islands), C (Extension, Arrowsmith Benson, East Wellington and Pleasant Valley) and the District of Lantzville be eligible for awards through the City’s Civic Sports Merit Awards and Arts and Culture Merit Awards program subject to District of Lantzville Council and Regional District of Nanaimo Board approval.

1. That Council select Scenario 2 (Moderate Investment) for the Development Cost Charge (DCC) update, and Amenity Cost Charge (ACC) program, as presented in the Staff report titled "Development Cost Charge Bylaw Update and Amenity Cost Charge Bylaw” dated 2025-JUN-23;


2. That Council direct Staff to proceed with:

  1. Public engagement, including consultation with relevant stakeholders;
  2. An economic impact assessment of the proposed DCC and ACC rates;
  3. Preparation of a DCC bylaw and Fire Protection and Police Development Cost Charge Reserve Fund bylaws;
  4. Preparation of an ACC bylaw and ACC Reserve Fund bylaw;
  5. Preparation of a Local Area Transportation DCC bylaw for South Nanaimo and South Nanaimo Transportation Development Cost Charge Reserve Fund bylaw; and
  6. Preparation of a DCC and ACC Waivers and Reductions bylaw to provide an incentive for the development of not-for-profit rental housing and supportive housing.

3. That Council direct Staff to allocate $125,000 from the Special Initiatives Reserve to fund additional consultant work to support the economic impact assessment.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development variance permit application to allow two freestanding canopy signs to project above the upper edge of the canopy and increase the maximum allowable sign height of two signs on an existing gas bar at 4286 Departure Bay Road. 


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit No. DVP477 - 4286 Departure Bay Road.


Recommendation:  That Council issue Development Variance Permit No. DVP477 for the installation of two freestanding canopy signs with variances as outlined in the "Proposed Variances" section of the Staff Report titled "Development Variance Permit Application No. DVP477 - 4286 Departure Bay Road", dated 2025-JUL-07.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present Council with an application to rezone 3397 Tunnah Road from Single Dwelling Residential (R1) to Row House Residential (R7) to facilitate a multi-family development.


Recommendation:  That:

  1. "Zoning Amendment Bylaw 2025 No. 4500.240" (to rezone 3397 Tunnah Road from Single Dwelling Residential [R1] to Row House Residential [R7]) pass first reading;
  2. "Zoning Amendment Bylaw 2025 No. 4500.240" pass second reading;
  3. "Zoning Amendment Bylaw 2025 No. 4500.240" pass third reading; and,
  4. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2025 No. 4500.240" as outlined in the "Conditions of Rezoning” section of the Staff Report titled "Rezoning Application No. RA516 - 3397 Tunnah Road", dated 2025-JUL-07.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a new liquor primary licence application for an existing nail salon and spa located at Unit 205 – 2000 Island Highway North.


Recommendation:  That Council recommend that the Liquor and Cannabis Regulation Branch approve the application for a liquor primary licence at Unit 205 – 2000 Island Highway North.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To bring forward a housekeeping amendment to the Home Energy Retrofit Financing Program Bylaw to clarify the terminology associated with the cost recovery method for the service.


Recommendation:  That:

  1. "Home Energy Retrofit Financing Program Amendment Bylaw 2025 No. 7393.01" (a bylaw to address housekeeping amendments) pass first reading.
  2. "Home Energy Retrofit Financing Program Amendment Bylaw 2025 No. 7393.01" pass second reading.
  3. "Home Energy Retrofit Financing Program Amendment Bylaw 2025 No. 7393.01" pass third reading.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To request Council appoint a new Deputy Approving Officer.


Recommendation:  That Council approve the appointment of Barbara Thomas as Deputy Approving Officer.

14.

 

That "Off-Street Parking Regulations Amendment Bylaw 2025 No. 7266.04" (to eliminate minimum parking requirements in the Downtown Urban Centre) be adopted.