MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, April 20, 2026

7:00 P.m. - 11:00 P.m.

Shaw Auditorium, Vancouver Island Conference Centre

80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

PRESENTATIONS:

9.

COMMITTEE MINUTES:

10.

CONSENT ITEMS:

a.

Finance and Audit Committee Meeting 2026-APR-15

[Note: A link to the 2026-APR-15 Finance and Audit Committee Meeting agenda is attached for information.]

1.

Rise and Report re:  Vancouver Island Military Museum 2026 Financial Support and 2027-2031 Financial Plan Decision Point for Co-Management Agreement

That Council:

1. approve a one-time payment of $60,000 in 2026, inclusive of operating and capital, to be funded through taxation, and amend the 2026 – 2030 Financial Plan for final to incorporate this payment; and
2. add a decision point to the 2027-2031 Financial Plan deliberations to consider options for a 10-year Co-Management Agreement between the Vancouver Island Military Museum Society and the City of Nanaimo.

2.

2025 Annual Financial Statements

That Council accept the 2025 Annual Financial Statements for the City of Nanaimo.

3.

Community Environmental Sustainability Project Grant

That Council approve a total of $20,000, in accordance with the Community Environmental Sustainability Project Grant Guidelines and Criteria, and that the grant allocations be as follows:

1. Beaufort Community Gardens - $1,500
   Project: The Beaufort Bee Happy Garden
2. Light House Sustainability Society - $3,000
   Project: Building Materials Drive - Nanaimo Reuse Challenge
3. Nanaimo & Areas Land Trust - $2,000
   Project: Nanaimo Old City Pollinator Pathway Project
4. Nanaimo Community Gardens - $2,000
   Project: Project at Beban Park and Pine Street
5. Nanaimo Climate Action Hub - $3,000
   Project: Nanaimo Climate Connections
6. Repair Café Nanaimo - $2,000
   Project: Repair Café Nanaimo
7. Rock City Neighbourhood Association - $2,000
   Project: Rock City Community Nursery
8. Synergy - $2,500
   Project: Small Business, Big Impact: Greening Trades and Construction in Nanaimo
9. Broombusters Invasive Plant Society - $2,000
   Project: Broom Removal Nanaimo Parkway

4.

Sunview Park - Partners in Parks Program Proposal

That Council award $50,000 from the 2026 Partners in Parks Program Fund, to the Sunview Park Committee for the proposed park improvements and playground installation at Sunview Park.

5.

Beyond Van Gogh: The Immersive Experience Funding Request

That Council approve the $100,000 grant request to the Beyond Van Gogh: The Immersive Experience event.

6.

Community Environmental Sustainability Project Grant (Part Two)

That Council request a Staff report on the criteria for accessing the Knowles Reserve Fund, and further, that Staff provide an opinion on applying those funds to the unsuccessful community environmental sustainability grants from the south end neighbourhood.

11.

DELEGATIONS:

12.

ADMINISTRATIVE REPORTS:

a.

Alternative Approval Process Results - Municipal Boundary Extension

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose: To report on the results of the Alternative Approval Process for a municipal boundary extension and seek a resolution from Council confirming the request to the Ministry of Housing and Municipal Affairs to extend the boundaries of the City of Nanaimo.

Recommendation: That Council direct Staff to submit all necessary documentation to the Ministry of Housing and Municipal Affairs to request the boundary extension to include IR#1, IR#2, IR#3 and IR#4 in the City of Nanaimo.

b.

Development Cost Charge Bylaw Update

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose: To seek first three readings of renewed Development Cost Charge Bylaws for critical infrastructure to support community growth, specifically for Transportation, Water Distribution, Water Supply, Drainage, Sewer, Parks and South Nanaimo area-specific Transportation.

Recommendation:

"City of Nanaimo Development Cost Charges Bylaw 2026, No. 7438"

1. That "City of Nanaimo Development Cost Charges Bylaw 2026, No. 7438" (a bylaw to impose development cost charges) pass first reading.
2. That "City of Nanaimo Development Cost Charges Bylaw 2026, No. 7438" pass second reading.
3. That "City of Nanaimo Development Cost Charges Bylaw 2026, No. 7438" pass third reading.

"South Nanaimo Area-specific Transportation Development Cost Charge Bylaw 2026, No. 7439"

1. That "South Nanaimo Area-specific Transportation Development Cost Charge Bylaw 2026, No. 7439" (a bylaw to impose transportation development cost charges in the South Nanaimo Area) pass first reading.
2. That "South Nanaimo Area-specific Transportation Development Cost Charge Bylaw 2026, No. 7439" pass second reading.  
3. That "South Nanaimo Area-specific Transportation Development Cost Charge Bylaw 2026, No. 7439" pass third reading.

c.

South Nanaimo Transportation Development Cost Charge Reserve Fund Bylaw

To be introduced by Laura Mercer, General Manager, Corporate Services.

Purpose: To introduce "South Nanaimo Transportation Development Cost Charge Reserve Fund Bylaw 2026 No. 7444" for first, second and third readings.

Recommendation: 

1. That "South Nanaimo Transportation Development Cost Charge Reserve Fund Bylaw 2026 No. 7444" (To establish a South Nanaimo Transportation Development Cost Charge Reserve Fund) pass first reading;
2. That "South Nanaimo Transportation Development Cost Charge Reserve Fund Bylaw 2026 No. 7444" pass second reading; and
3. That "South Nanaimo Transportation Development Cost Charge Reserve Fund Bylaw 2026 No. 7444" pass third reading.

d.

Amenity Cost Charge Bylaw

To be Introduced by Jeremy Holm, Director, Planning and Development.

Purpose: To present the “City of Nanaimo Amenity Cost Charge Bylaw 2026, No. 7440” for Council consideration of first, second and third reading.

Recommendation:

1. That "City of Nanaimo Amenity Cost Charge Bylaw 2026, No. 7440" (a bylaw to impose amenity cost charges) pass first reading;
2. That "City of Nanaimo Amenity Cost Charge Bylaw 2026, No. 7440" pass second reading;
3. That "City of Nanaimo Amenity Cost Charge Bylaw 2026, No. 7440" pass third reading; and,
4. That the "Community Amenity Contribution Policy" (COU-212) be repealed.

e.

Amenity Cost Charge Reserve Fund Bylaw

To be introduced by Laura Mercer, General Manager, Corporate Services.

Purpose: To introduce "Amenity Cost Charge Reserve Fund Bylaw 2026 No. 7445" for first, second and third readings.

Recommendation: 

1. That "Amenity Cost Charge Reserve Fund Bylaw 2026 No.7445" (To establish an Amenity Cost Charge Reserve Fund) pass first reading;
2. That "Amenity Cost Charge Reserve Fund Bylaw 2026 No. 7445" pass second reading; and
3. That "Amenity Cost Charge Reserve Fund Bylaw 2026 No. 7445" pass third reading.

f.

Development Cost Charge Reduction Bylaw

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose: To present the “City of Nanaimo Development Cost Charge Reduction Bylaw 2026, No. 7449” for Council consideration of first, second, and third reading.

Recommendation: 

1. That "City of Nanaimo Development Cost Charge Reduction Bylaw 2026, No. 7449" (to offer a 50% DCC reduction for not-for-profit rental housing and supportive housing) pass first reading;
2. That "City of Nanaimo Development Cost Charge Reduction Bylaw 2026, No. 7449" pass second reading; and,
3. That "City of Nanaimo Development Cost Charge Reduction Bylaw 2026, No. 7449" pass third reading.

13.

DEVELOPMENT REPORTS:

a.

Development Permit Application No. DP1402 - 270 Neen Road

Purpose: To present for approval an Environmentally Sensitive Area Development Permit to facilitate an 11-lot subdivision at 270 Neen Road, including the construction of an emergency and pedestrian access crossing a watercourse.

Recommendation: That Council issue Development Permit No. DP001402 to:

1. Permit the subdivision of 6 fee-simple lots where the minimum lot area is not achieved exclusive of the watercourse leave strip; and,
2. Permit construction of an emergency and pedestrian access across Morgan Creek within the watercourse setback, with associated variances as outlined in the "Proposed Variances" section of the Staff report dated 2026-APR-20 and vary the required watercourse setback from 15.0m to 0.0m.

1.

Add - Delegation from Paul Chapman

b.

Liquor Licence Application No. LA167 - 25 Front Street

Purpose: To present for Council’s consideration a new liquor primary licence application for an entertainment use in an existing building at 25 Front Street.

Recommendation: That Council recommend that the Liquor and Cannabis Regulation Branch approve the application for a liquor primary licence at 25 Front Street.

1.

Add - Delegation from Fin Edwards

14.

BYLAWS:

a.

"Highway Closure and Dedication Removal Bylaw 2026 No. 7448"

That "Highway Closure and Dedication Removal Bylaw 2026 No. 7448" be adopted.

15.

CORRESPONDENCE:

16.

NOTICE OF MOTION:

17.

OTHER BUSINESS:

18.

QUESTION PERIOD:

19.

ADJOURNMENT: