MERGED AGENDA
REGULAR COUNCIL MEETING

4:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(c) labour relations or other employee relations;


(e)  the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(f) law enforcement, if the Council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; 


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

a.
Add - Community Charter Section 90(2)(b)

 

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.
INTRODUCTION OF LATE ITEMS:

 

4.
APPROVAL OF THE AGENDA:

 

5.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.C231204M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-DEC-04, at 3:30 p.m. 

b.
Minutes

This item has attachments. 
1.PH231214M.pdf

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2023-DEC-14, at 7:00 p.m.

c.
Minutes

This item has attachments. 
1.C231218M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-DEC-18, at 4:30 p.m.

d.
Add - Minutes of the Special Council Meeting (Public Hearing) 2023-NOV-16

This item has attachments. 
1.PH231116M.pdf

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2023-NOV-16, at 7:00 p.m.

6.
MAYOR'S REPORT:

 

7.
RISE AND REPORT:

 

a.
Warming Centre Services Expression of Interest Update

 

During the 2023-DEC-04 In Camera Council Meeting, Council directed Staff to  allocate $175,000 to fund a warming centre service at 2025 Bowen Road approximately from 2024-JAN-02 to 2024-MAR-31 and direct Staff to allocate $112,000 to fund a warming centre service at 5 Victoria Road approximately from 2023-DEC-17 to 2024-MAR-31 and that the warming centres be funded by a budget transfer from the Asset Retirement Obligation project surplus with the remaining funds coming from the Strategic Infrastructure Reserve. They authorized Staff to enter into a service agreement with Island Crisis Care Society and the 7-10 Club Society to:

  • provide warming centre services during the identified service gaps; and,
  • mitigate impacts on the surrounding neighbourhood through good neighbourhood agreement requirements.

b.
District 68 Sports Field Recreation Committee Council Appointments

 

During the 2023-DEC-18 In Camera Council Meeting Council appointed Councillor Thorpe and Councillor Hemmens as Committee representatives and Councillor Perrino as the alternate to the District 68 Sports Field and Recreation Committee for a term ending 2026-NOV-03.

c.
Appointments to the Public Safety Committee

 

During the 2023-DEC-18 In Camera Council Meeting Council appointed the following nine at-large members to the Public Safety Committee for a term ending 2026-NOV-03:

  • James Bowen
  • Scott Brodie
  • Kim Coulthard
  • Doug Cowling
  • Destiny Herman
  • Kevin Lambert
  • Collen Middleton
  • Jennifer Millbank
  • Ruth Taylor

8.
PRESENTATIONS:

 

a.
RCMP Annual Update

This item has attachments. 
1.RCMP_PRESENTATION_SITE_CITY_COUNSEL_V3.pptxpdf.pdf

To be introduced by Corporal Stephen Dupuis, NCO i/c SITE, Nanaimo RCMP.

9.
COMMITTEE MINUTES:

 

a.
Minutes

This item has attachments. 
1.sMLT230914M.pdf

Minutes of the Special Mayor's Leaders' Table Meeting held in the Boardroom, Service and Resource Centre,  411 Dunsmuir Street, Nanaimo, BC, on Friday, 2023-SEP-14, at 12:04 p.m.

b.
Minutes

This item has attachments. 
1.ACAI231108M.pdf

Minutes of the Special Advisory Committee on Accessibility and Inclusivity Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2023-NOV-08, at 4:01 p.m.

10.
CONSENT ITEMS:

 

a.
Finance and Audit Committee Meeting 2023-OCT-18

This item has attachments. 
1.Link to FA Agenda.pdf

[Note:  A link to the 2023-OCT-18 Finance and Audit Committee Meeting agenda is attached for information.]

1.
Reaching Home Funding Request

 

That Council direct Staff to write a letter to the Federal Government requesting more reaching home funding for the community.

b.
Add - Recommendations from 2024-JAN-10 Advisory Committee on Accessibility and Inclusiveness

This item has attachments. 
1.Link to ACAI Agenda.pdf

[Note:  A link to the 2024-JAN-10 Advisory Committee on Accessibility and Inclusiveness agenda is attached for information.]

1.
Update on Accessibility Improvements to City Facilities (Part 1)

 

That Council direct Staff to work with School District #68 and the Regional District of Nanaimo Transit department to develop a plan for accessible bus stops at the Nanaimo District Secondary School, the Nanaimo Aquatic Centre, and the Stadium District.

2.
Update on Accessibility Improvements to City Facilities (Part 2)

 

That Council direct Staff to ensure that the following City Recreation Centres receive assessments/audits in 2024:

  • Oliver Woods Community Centre
  • Beban Park Pool
  • Cliff McNabb Arena
  • Nanaimo Ice Centre
  • Nanaimo Museum
  • Vancouver Island Military Museum
  • City Hall/SARC

11.
DELEGATIONS:

 

12.
REPORTS:

 

a.
Property Disposition - 350 and 398 Franklyn Street

This item has attachments. 
1.RPT_C240115PropertyDisposition_350and398FranklynStreet.pdf
2.RPT_C240115PropertyDisposition_350and398FranklynStreet_AttA.pdf
3.RPT_C240115PropertyDisposition_350and398FranklynStreet_AttB.pdf

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To provide Council with background information on a proposed multi-family development on City-owned land at 350 and 398 Franklyn Street and to seek Council’s approval to dispose of the land to Camargue Properties Inc.


Presentation:

  1. Robin Kelley, Partner, Camargue Investments Inc./ Le Groupe Denux, Coben Christiansen, Principal Design Architect, ACE Architecture, and Bryan Gartner, Senior Project Architect, ACE Architecture, via Zoom.

Recommendation:  That Council:

  1. approve the disposition of 350 and 398 Franklyn Street to Camargue Properties Inc. for $1,600,000; and
  2. direct the Mayor and Corporate Officer to execute the necessary documents to effect the transaction. 

b.
420 Albert Street - Acceptance of Project Under "Revitalization Tax Exemption Bylaw 2018 No. 7261"

This item has attachments. 
1.RPT_C240115_420AlbertStreet_AcceptanceofProjectUnderRevitalizationTaxExemptionBylaw2018No.7261.pdf
2.RPT_C240115_420AlbertStreet_AcceptanceofProjectUnderRevitalizationTaxExemptionBylaw2018No.7261_AttA.pdf

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To obtain Council approval for a multi-family development at 420 Albert Street to be included in the Downtown Revitalization Tax Exemption program.


Recommendation:  That Council approve the Revitalization Tax Exemption Agreement for a proposed multi-family development with 23 units at 420 Albert Street.

c.
Nanaimo Acute Response Table

This item has attachments. 
1.RPT_C240115NanaimoAcuteResponseTable.pdf
2.AttA_ProgramAgreementTemplate_NanaimoAcuteResponseTable_RPT_C240115.pdf
3.PowerPoint_NanaimoAcuteResponseTable_RPT_C240115.pdf

To be introduced by Christy Wood, Manager, Social Planning.


Purpose:  To provide Council with an update on the Nanaimo Acute Response Table, and seek Council’s endorsement to sign an Integrated Program Agreement with the Province of British Columbia as represented by the Minister of Public Safety and Solicitor General, Minister of Social Development and Poverty Reduction, and the Minister of Children and Family Development.


Presentation:

  1. Christy Wood, Manager, Social Planning.

Recommendation:  That Council authorize the Mayor to enter into an Integrated Program Agreement with the Province of British Columbia, as represented by the Minister of Public Safety and Solicitor General, Minister of Social Development and Poverty Reduction, and the Minister of Children and Family Development to support the activities of the Nanaimo Acute Response Table, also known as the Situation Table.

d.
Development Permit Application No. DP1301 - 532 Prideaux Street

This item has attachments. 
1.RPT_C240115DP1301_532PrideauxStreet.pdf
2.AttA_PermitTermsAndConditions_DP1301_532PrideauxStreet_RPT_C240115.pdf
3.AttB_SubjectPropertyMap_DP1301_532PrideauxStreet_RPT_C240115.pdf
4.AttC_SiteAndParkingPlan_DP1301_532PrideauxStreet_RPT_C240115.pdf
5.AttD_BuildingElevationsAndDetails_DP1301_532PrideauxStreet_RPT_C240115.pdf
6.AttE_BuildingPerspectives_DP1301_532PrideauxStreet_RPT_C240115.pdf
7.AttF_LandscapePlanAndDetails_DP1301_532PrideauxStreet_RPT_C240115.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development permit application for a multi-family development at 532 Prideaux Street.


Recommendation:  That Council issue Development Permit No. DP1301 for a multi-family development at 532 Prideaux Street with variances as outlined in the “Proposed Variances” section of the Staff Report dated 2024-JAN-15.

e.
General Amendments to City of Nanaimo Zoning Bylaw

This item has attachments. 
1.RPT_C240115ZA1-51_ZoningGeneralAmendments.pdf
2.AttA_2023-DEC-18StaffReporttoCouncil_ZA-73_Rpt_C240115.pdf
3.B4500_219.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To seek Council direction on next steps for general text and mapping amendments to the “City of Nanaimo Zoning Bylaw 2011 No. 4500”.


Recommendation:  That:

  1. First reading of “Zoning Amendment Bylaw 2023 No. 4500.219” (General text and mapping amendments to “City of Nanaimo Zoning Bylaw 2011 No. 4500”) be rescinded;
  2. Second reading of “Zoning Amendment Bylaw 2023 No. 4500.219” be rescinded; and
  3. Council direct Staff to not hold a Public Hearing for “Zoning Amendment Bylaw 2023 No. 4500.219” and to provide notice in advance of first reading.

13.
BYLAWS:

 

a.
"Financial Plan Bylaw 2023 No. 7371"

This item has attachments. 
1.B7371.pdf

That “Financial Plan Bylaw 2023 No. 7371” (To confirm and adopt the 2024 – 2028 Financial Plan) be adopted.

14.
REPORTS: (continued)

 

a.
Downtown Event Revitalization Fund Grants 2024 - Funding Options

This item has attachments. 
1.RPT_C240115_DowntownEventRevitalizationFundGrants2024FundingRecommendations.pdf
2.AttA_DERFApplicantsAndFundingRecommendations_RPT_FA240117.pdf
3.AttB_2024GuidelinesCriteriaandAssessmentMatrix_RPT_FA240117.pdf
4.C240115_ATTACHMENT C_2024 Downtown Event Grant Applications Received.pdf

To be introduced by Richard Harding, General Manager, Community Services/Deputy CAO.


Purpose:  For Council to review funding allocations for the 2024 Downtown Event Revitalization Fund in support of events that activate Downtown Nanaimo.


Recommendation:  That Council approve 2024 Downtown Event Revitalization Fund allocations of $250,000 as follows:


2024 Downtown Event Revitalization Grants

  • Applicant Name: Crimson Coast Dance Society
    • Event Name: REBO(U)ND
    • Recommended: $8,472
  • Applicant Name: Downtown Nanaimo Business Association
    • Event Name: Picnic in the Plaza
    • Recommended: $16,162
  • Applicant Name: Downtown Nanaimo Business Association
    • Event Name: WinterFest
    • Recommended: $24,000
  • Applicant Name: Friends of Nanaimo Jazz Society
    • Event Name: 2024 Concert Series
    • Recommended: $11,000
  • Applicant Name: Greater Nanaimo Chamber of Commerce
    • Event Name: 2024 Commercial Street Night Market
    • Recommended: $40,000
  • Applicant Name: Island Consort Society
    • Event Name: A Choral Cornucopia (Spring Program)
    • Recommended: $1,560
  • Applicant Name: Island Consort Society
    • Event Name: Joy of Christmas (Fall Program)
    • Recommended: $2,500
  • Applicant Name: L’Association des francophones de Nanaimo
    • Event Name: Voices in my body
    • Recommended: $5,000
  • Applicant Name: Loyal Nanaimo Bathtub Society
    • Event Name: Marine Festival
    • Recommended: $22,000
  • Applicant Name: Nanaimo Ballroom Dance Society
    • Event Name: Summer Dance Festival
    • Recommended: $4,500
  • Applicant Name: Nanaimo Blues Society
    • Event Name: Nanaimo Blues Festival
    • Recommended: $30,000
  • Applicant Name: Nanaimo Chapter, Federation of Canadian Artists
    • Event Name: Fall Fine Arts Show
    • Recommended: $2,200
  • Applicant Name: Nanaimo Chapter, Federation of Canadian Artists
    • Event Name: Spring Fine Arts Show
    • Recommended: $2,200
  • Applicant Name: Nanaimo International Jazz Festival Association
    • Event Name: Jazz Festival 2024
    • Recommended: $25,000
  • Applicant Name: Nanaimo Pride Society
    • Event Name: Pride Festival
    • Recommended: $5,700
  • Applicant Name: Nanaimo RibFest Ltd.
    • Event Name: Nanaimo RibFest
    • Recommended: $8,000
  • Applicant Name: Old City Quarter Association
    • Event Name: Sounds of Summer in the OCQ
    • Recommended: $7,638
  • Applicant Name: Old City Quarter Association
    • Event Name: Winter in the OCQ
    • Recommended: $3,500
  • Applicant Name: Pacific Coast Stage Company
    • Event Name: Fringe Hub
    • Recommended: $4,000
  • Applicant Name: Positively Vegan Society
    • Event Name: Vegan Night Market
    • Recommended: $3,500
  • Applicant Name: Positively Vegan Society
    • Event Name: VegFest
    • Recommended: $5,250
  • Applicant Name: Reconciliation Theatre Society
    • Event Name: Canada Day
    • Recommended: $5,140
  • Applicant Name: Reconciliation Theatre Society
    • Event Name: Spooktacular 2024
    • Recommended: $3,062
  • Applicant Name: South End Community Association
    • Event Name: South End Day Heritage Picnic
    • Recommended: $4,500
  • Applicant Name: The Mom Market Collective Inc.
    • Event Name: VICC Christmas Market
    • Recommended: $4,000
  • Applicant Name: Victoria Crescent Association
    • Event Name: Victoria Crescent Banner Festival
    • Recommended: $1,116

15.
NOTICE OF MOTION:

 

16.
OTHER BUSINESS:

 

17.
QUESTION PERIOD:

 

18.
ADJOURNMENT:

 
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