AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:	Wednesday, December 18, 2019 at 9:00 A.m. - 12:00 P.m.
Location:	Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC

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1.

CALL THE MEETING OF THE FINANCE AND AUDIT COMMITTEE TO ORDER:

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Wednesday, 2019-NOV-13 at 9:00 a.m.

b.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Wednesday, 2019-NOV-20 at 8:30 a.m.

c.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Friday, 2019-NOV-22 at 9:00 a.m.

d.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2019-NOV-25 at 9:00 a.m.

e.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2019-DEC-02, at 1:00 p.m.

5.

PRESENTATIONS:

6.

DELEGATIONS:

a.

Delegation from Camela Tang and Ian Tang re:  Proposal for a Boathouse and Paddling Centre at Brechin Boat Ramp

7.

REPORTS:

a.

2020 Culture & Heritage Grant Recommendations

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To obtain Council approval of the 2020 Culture & Heritage Grant (Operating and Projects funding) recommendations to support to non-profit culture and heritage organizations.

Recommendations:  That the Finance & Audit Committee recommend that Council approve the 2020 Culture & Heritage Grant funding (Operating and Projects) recommendations of $350,092 as follows:

2020 Culture & Heritage Operating Grant Recommendations

Applicant Name	Recommend
A Capella Plus Choral Society	$3,250
Friends of Nanaimo Jazz Society	$4,500
Heart of the Island Chorus Society	$2,300
Hub City Cinema Society	$10,500
Island Bel Canto Singers	$1,500
Island Consort Society	$1,750
L’Association des francophones de Nanaimo	$21,000
Malaspina Choral Society	$3,500
Mid Island Metis Nation Association	$11,000
Nanaimo Chamber Orchestra	$4,512
Nanaimo Chinese Cultural Society	$3,350
Nanaimo Concert Band Society	$7,750
Nanaimo International Jazz Festival Association	$20,000
Nanaimo Tidesmen (BC Chapter of SPEBSQSA)	$2,375
Opera Nanaimo	$1,000
Pacific Coast Stage Company	$6,000
Pacific Institute of Bagpiping and Celtic Music	$3,250
Wordstorm Society of the Arts	$2,750
Crimson Coast Dance Society **	$23,200
Nanaimo Conservatory of Music **	$18,400
TheatreOne **	$42,450
Vancouver Island Symphony **	$89,244
Western Edge Theatre **	$13,850

** Recommended for continued three-year funding (2019 / 2020 / 2021)

2020 Culture & Heritage Project Grant Recommendations

Applicant Name	Project Name	Recommend
Brechin United Church – Mission and Outreach Team	Reconciliation Workshop – Building Bridges and Paddling Together	$800
Crimson Coast Dance Society	Leadership Development	$611
Crimson Coast Dance Society	Mixed Ability Dance Jams	$1,800
Crimson Coast Dance Society	Qwuyulush Nuwilum Xwa’alum Sumshàthut	$3,750
Federation of BC Writers	Youth & Elder Journaling Workshops at Salish Lelum	$500
Harbour City Jazz Society	JazzFest 2020	$2,250
Mid Island Community Band Society	MICoba “Massed Bands” Project	$500
Nanaimo Ballroom Dance Society	Island Fantasy ball	$5,363
Nanaimo Blues Society	Summertime Blues	$20,000
Nanaimo Sings! Choral Festival Society	Sing With Your Ears – A listening workshop for singers	$537
Pacific Institute of Bagpiping and Celtic Music Society	Pacific Gael Youth Band	$1,500
South End Community Association	South End Day	$4,750
Vancouver Island Danish Canadian Club	2020 Federation of Danish Associations in Canada (Conference & AGM)	$3,000
Vancouver Island Short Film Festival Society	Vancouver Island Short Film Festival	$6,200
Wordstorm Society of the Arts	Wordstorm Website Redesign	$1,100

b.

2020 Downtown Event Grant Recommendations

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To obtain Council approval of the 2020 Downtown Event Grant recommendations to support downtown Nanaimo events.

Recommendation:  That the Finance & Audit Committee recommend that Council approve the 2020 Downtown Event Grant recommendations of $150,000 as follows:

Applicant Name	Event/Project Name	Recommend
A Capella Plus Choral Society	A Capella Plus Fall Concert	$473
B. Gallant Homes	B. Gingerbread Homes	$7,500
Friends of Heritage Society	Nanaimo Heritage Festival	$13,000
Friends of Nanaimo Jazz Society	Jazz Affair	$4,000
Greater Nanaimo Chamber of Commerce	Commercial Street Night Market	$24,750
Humanity in Community	Hub City Walls	$15,000
Malaspina Choral Society	50th Anniversary Gala	$2,000
Men’s Resource Centre	Hub City Soapbox Derby	$7,325
Nanaimo Artwalk Committee	Nanaimo Artwalk 2020	$2,700
Nanaimo Chapter Federation of Canadian Artists	Nanaimo Fine Art Show	$2,100
Nanaimo Craft Beer Society	Nanaimo Craft Beer Week	$3,500
Nanaimo Downtown Farmers Market Society	Nanaimo Downtown Farmers Market	$6,695
Nanaimo Dragon Boat Festival Society	Nanaimo Dragon Boat Festival	$10,000
Nanaimo International Jazz Festival Association	10-Day Concert Series and 3-Day Festival	$17,000
Nanaimo Pride Society	Nanaimo Pride 2020	$9,500
Old City Quarter Association	Christmas in the OCQ	$2,500
Old City Quarter Association	Halloween in the OCQ	$2,850
Old City Quarter Association	Hop Into Spring in the OCQ	$1,450
Old City Quarter Association	Sounds of Summer in the OCQ	$6,000
TheatreOne	Emerging Voices	$4,000
Vancouver Island Regional Library	Big Names, Little City – Canadian Author Reading Series	$806
Vancouver Island Regional Library	Vancouver Island Childrens’ Book Festival (BookFest)	$3,750
Volume Studio Ltd.	SHINE2020 Nanaimo	$2,656
Wordstorm Society of the Arts	Poetry SlamFest	$445

 

c.

Heritage Home Grant Application - 442 Milton Street

To be introduced by Dale Lindsay, General Manger, Development Services.

Purpose:  To obtain Council approval for a Heritage Home Grant for the Leynard Residence located at 442 Milton Street.

Recommendation:  That the Finance & Audit Committee recommend that Council approve a $1,624 Heritage Home Grant for window repair to the Leynard Residence located at 442 Milton Street.

d.

2020 Social Planning Grant Recommendations

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain the Finance & Audit Committee’s recommendation for Council approval of the Social Planning Grant allocations for 2020.

Recommendation:  That the Finance & Audit Committee recommend that Council approve a total of $85,000 for the 2020 Social Planning Grant allocations as follows:

2020 Community Vitality Grants

Organization	Project	Amount
Take a Hike Youth at Risk Foundation	Nanaimo Take a Hike Program- Vehicle Purchase	$10,000
Spinal Cord Injury Organization of BC	Healthy Active Island Life with SCI	$5,000
Society for Equity, Inclusion and Advocacy (SEIA): Central Vancouver Island	Project Keep SEIA Housed	$10,000

2020 Social Response Grants

Organization	Project	Amount
Nanaimo Region John Howard Society	Circles of Support	$15,000
United Way Central and Northern Vancouver Island	Nanaimo Homeless Coalition Communications Strategy Implementation Project	$15,000
Literacy Central Vancouver Island	Word on the Street	$30,000

e.

Operating Results for the Nine Months Ending 2019-SEP-30

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To present the Finance and Audit Committee with a summary of the operating results for the nine months ending 2019-SEP-30.

f.

Capital Project Results for the Nine Months Ending 2019-SEP-30

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To present the Finance and Audit Committee with a summary of the capital project results for the nine months ending 2019-SEP-30.

g.

Council Expenses for the Nine Months Ending 2019-SEP-30

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To present the Finance and Audit Committee with a summary of Council expenses for the nine months ending 2019-SEP-30.

8.

OTHER BUSINESS:

9.

QUESTION PERIOD:

10.

ADJOURNMENT: