MERGED AGENDA
SPECIAL COUNCIL MEETING

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SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

To be introduced by Shelley Legin, General Manager, Corporate Services.

Presentation

1. Tim Reeve, President, Reeve Consulting and Amanda Chouinard, Project Assistant, Reeve Consulting.

SCHEDULED RECESS (10:30 a.m. - 10:45 a.m.)

Minutes of the Finance and Audit Meeting held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2020-JUL-15 at 9:00 a.m.

Minutes of the Special Economic Development Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-JUL-15 at 12:30 p.m.

[Note: A link to the Agenda for the 2020-JUL-15 Finance and Audit Committee Meeting is attached for information.]

That Council direct Staff to prepare a business case for the creation of a mobile crisis response unit to respond to mental health and wellness calls.

That Council direct Staff to update the business case for a Manager of Sustainability, which was prepared for the 2020 budget deliberations, and include information on whether the position would be eligible for the BC Hydro Community Energy Manager program.

That Council direct Staff to prepare a business case for a Manager of Housing to support the ongoing collaborative work identified by the Health and Housing Task Force. 

That Council direct Staff to prepare a business case for the creation of an e-bike rebate program for Nanaimo residents with the potential for a separate stream for low-income individuals.

That Council direct Staff to prepare a business case for an annual community watercourse restoration grant.

That Council direct Staff to prepare a business case for an Indigenous Engagement Specialist for the purpose of better incorporating First Nations and urban indigenous perspectives and ways of knowing into our work and decisions.

That Council approve a $10,000 Heritage Façade Grant for the Nanaimo Pioneer Bakery building located at 45 Victoria Crescent to repair and rehabilitate the building’s wooden exterior and storefront, repaint the façade, and add a new awning.

That Council approve submission of an application to the Federation of Canadian Municipalities, Municipal Asset Management Program for $50,000 for a Level of Service Study: Asphalt. 

[Note: A link to the Agenda for the 2020-JUL-15 Economic Development Task Force meeting is attached for information.]

That Council receive for information the Nanaimo Prosperity Agency Draft Charter and direct staff to refer the Draft Charter to the proposed owners for feedback prior to final consideration.

[Note: A link to the Agenda for the 2020-JUL-22 Health and Housing Task Force meeting is attached for information.]

That the Health and Housing Task Force recommend that Council provide $90,603 from the Housing Legacy Reserve funds received through the Online Accommodation Tax (OAP) to the Nanaimo Region John Howard Society in order to operate a local rent bank as a temporary pilot project. 

Tim Tessier to report back on a study funded by Council in 2018.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  Provide Council with a report and presentation on where to focus resources on an outdoor Stadium in the City of Nanaimo.

Presentation:

1. Doug Wournell, Architect AIBC, IAKS, Specialty Design Consultant of DWournell Sport Architect.

Recommendation:  That Council: 

1. receive the draft Stadium Development Report and make available for review and comment by the community, and;
2. direct Staff to work with Nanaimo Ladysmith School District No. 68 and local sport and stadium user groups on the concept of making NDSS Community Field the medium-sized Stadium for improvement and use and report back.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To provide Council with an update on the status of the Serauxmen Stadium Improvement Plan.

Presentation:

1. Doug Wournell, Architect AIBC, IAKS, Specialty Design Consultant of DWournell Sport Architect.

Recommendation:  That Council receive the “180626 Serauxmen Stadium Improvement – Conceptual Design and Costing Report” and the “200601 Serauxmen Stadium Improvement Report” as guiding documents for the Serauxmen Stadium facility.  

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To obtain Council approval for the re-opening plan for Aquatics.

Recommendation:  That Council approve the Aquatics re-opening plan that aligns with the City’s “COVID-19 Recovery Plan” and complies with the components of the “Planning Framework for Municipal Operations”.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To obtain Council approval for the re-opening plans for community recreation centres to include, Beban Social Centre, Oliver Woods Community Centre, and Bowen Complex.

Recommendation:  That Council approve the Community Recreation Centres Re-opening Plans that align with the City’s “COVID-19 Recovery Plan” and comply with the components of the “Planning Framework for Municipal Operations”.

To be introduced by Bill Corsan, Director, Community Development.

Purpose:  To provide Council with an update on the downtown quick win projects and to request the reallocation of funding to support an enhanced downtown wayfinding program.

Presentation:

1. Bill Corsan, Director, Community Development.

Delegation:

1. Matthew Rosenthal

Recommendation:  That Council:

1. receive the presentation on downtown quick win projects; and
2. reallocate $25,000 from the Great National Land Building project to support two additional signs in the Old City Quarter as part of the downtown wayfinding project.

To be introduced by Bill Corsan, Director, Community Development.

Purpose:  To provide Council with background information on City-owned lands in the Civic Precinct and to seek direction to prepare a real estate strategy for the future space needs of the Royal Canadian Mounted Police.

Presentation:

1.  Bill Corsan, Director, Community Development.

Recommendation:  That Council direct Staff to address the space needs of the Royal Canadian Mounted Police by exploring options within the Civic Precinct and subsequently develop a strategy for Council’s consideration. 

SCHEDULED RECESS (2:30 p.m. - 2:45 p.m.) 

That “Building Amendment Bylaw 2020 No. 7224.03” (To allow for the extension of the building permit application expiry timeline) be adopted.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide Council the opportunity to have a round table discussion in order to review and prioritize topics for Special Council Meetings, or future Governance and Priorities Committee Meeting.

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations; 

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public.

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