MERGED AGENDA
GOVERNANCE AND PRIORITIES COMMITTEE MEETING

Wednesday, June 12, 2024 at 7:00 P.m. - 10:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be live streamed and video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

APPROVAL OF THE AGENDA:

4.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-MAY-13 at 1:00 p.m.

5.

AGENDA PLANNING:

a.

Upcoming Topics and Initiatives

To be introduced by Sheila Gurrie, Director, Legislative Services. 

6.

REPORTS:

a.

Empowered Nanaimo:

1.

Lisa Zwarn Alternative Approval Process Review

To be introduced by Dale Lindsay, Chief Administrative Officer.

[Note:  Report to be distributed on addendum.]

1.

Add - Report titled "Alternative Approval Process Review"

2.

Alternative Approval Process Policy Options

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide the Governance and Priorities Committee with policy options for future Alternative Approval Processes (AAP).

Delegation:

1. Sandy Bartlett

Recommendation:

1. That the Governance and Priorities Committee recommend staff return to Council with a policy for their consideration that includes:
   1. The method of communication/engagement be considered on a case-by-case basis based on the scale and the borrowing amount of the project; and,
   2. Set 100 forms per day per person as the limit of forms provided to citizens during the AAP period.
2. Provide direction to staff on the inclusion of mail-out options for response forms and electronic submission of response forms in the policy.

7.

QUESTION PERIOD:

8.

ADJOURNMENT: