MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2), and,


Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.
INTRODUCTION OF LATE ITEMS:

 

4.
APPROVAL OF THE AGENDA:

 

5.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.C240408M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on 2024-APR-08 at 4:30 p.m.

6.
MAYOR'S REPORT:

 

7.
RISE AND REPORT:

 

8.
PRESENTATIONS:

 

a.
Carly Pereboom, Executive Director, Tourism Nanaimo to provide a presentation regarding Tourism Nanaimo 

 

[Note:  PowerPoint to be distributed on the addendum.]

b.
2023 Development & Housing Overview

This item has attachments. 
1.PWPT_C240422DevelopmentAndHousingOverview2023.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Presentation:

  1. Lisa Brinkman, Manager, Community Planning, and Lainya Rowett, Manager, Current Planning. 

9.
COMMITTEE MINUTES:

 

10.
CONSENT ITEMS:

 

a.
Finance and Audit Committee Meeting 2024-APR-17 

This item has attachments. 
1.Link_FA240417.pdf

[Note:  A link to the 2024-APR-17 Finance and Audit Committee Meeting Agenda is provided for information.]

1.
2023 Annual Financial Statements

 

That Council accept the 2023 Annual Financial Statements for the City of Nanaimo.

2.
British Columbia Social Procurement Initiative (BCSPI) 2024 Annual Review

 

That Council direct Staff to not renew the City's membership with the British Columbia Social Procurement Initiative.

3.
Update of Reserve Policy

 

That Council amend Reserve Policy COU-231 to include the new Online Accommodation Platform Reserve Fund and reflect the changes to the Housing Legacy Reserve Fund. 

4.
Community Resiliency Investment Program (FireSmart Community Funding and Supports Program)

 

That Council endorse an application to the Community Resiliency Investment Program and if successful the 2024-2028 Financial Plan be amended to include this grant. 

5.
Non-Market Housing Permissive Exemption Policy Options

 

That Council direct Staff to bring forward a new ‘Permissive Tax Exemption’ policy that includes criteria for non-market housing as outlined in the Staff report dated 2024-APR-17, and a separate ‘Other Grants Policy’ for the City’s other grant programs.   

6.
Marie Davidson BMX Park Redevelopment

 

That Council increase the 2024 project budget for the Marie Davidson BMX Park by $330,000 from $1,507,827 to $1,837,827 and fund the increase from the Growing Communities Fund Reserve.

7.
RCMP Contract

 

That Council budget the RCMP contract at 92% for 2024 and 95% for 2025 to 2028 for the 2024 - 2028 Financial Plan.

b.
Separately Addressed Consent Items

 

1.
Public Safety Committee Meeting 2024-APR-10 

This item has attachments. 
1.Link_PSC240410.pdf

[Note:  A link to the 2024-APR-10 Public Safety Committee Meeting Agenda is provided for information.]

1.
Improving Pedestrian Safety in the South End of Nanaimo
This item has attachments. 
1.DelegationRequest_McNaughtonEcho.pdf
2.DelegationRequest_RobertsonSydney.pdf

That Council consider options for additional funding for pedestrian safety initiatives near Bayview School and direct Staff to report back quarterly to the South End Community Association and to the Public Safety Committee. 


Delegation:

  1. Echo McNaughton
  2. Sydney Robertson 

11.
DELEGATIONS:

 

12.
REPORTS:

 

a.
State of the Nanaimo Economy 

This item has attachments. 
1.RPT_C240422_2024StateoftheNanaimoEconomyReport.pdf
2.AttA_2024StateofEconomyReport_RPT_C240422.pdf
3.PPT_StateofEconomyReport_RPT_C240422.pdf

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To provide Council with the 2024 State of the Nanaimo Economy annual report. 


Presentation:

  1. Amrit Manhas, Economic Development Officer

b.
Amendments to Council Procedure Bylaw

This item has attachments. 
1.RPT_C240422_AmendmentstoCouncilProcedureBylaw2018No.7272.pdf
2.Attachment 1 - B7272_04 - Council Procedure Bylaw Amendment Bylaw.pdf
3.Attachment 2 - B7272 - Council Procedure Bylaw with Proposed Amendments- 2024-APR-22.pdf
4.Attachment 3 - RPT_GPC_240311_Council Procedure Amendment Bylaw.pdf
5.Attachment 4 - RPT_GPC_240325_Council Procedure Bylaw Amendment.pdf

To be introduced by Sheila Gurrie, Director, Legislative Services. 


Purpose:  To present amendments to the Council Procedure Bylaw resulting from Bill 44, Housing Statutes (Residential Development) Amendment Act, 2023 as it relates to Public Hearings and other housekeeping amendments.


Recommendation:  That:

  1. “Council Procedure Bylaw Amendment Bylaw, 2024 No. 7272.04” (a bylaw to include amendments resulting from Bill 44 as it relates to Public Hearings and other housekeeping amendments) pass first reading.
  2. “Council Procedure Bylaw Amendment Bylaw, 2024 No. 7272.04” pass second reading.
  3. “Council Procedure Bylaw Amendment Bylaw, 2024 No. 7272.04” pass third reading.

c.
Parks and Recreation Fees and Charges Amendment 

This item has attachments. 
1.RPT_C240422_ParksRecreationFeesAndChargesAmendment.pdf
2.AttA_ParksAndOpenSpacesFeesChargesReportMarch20Council_C240422.pdf
3.Att B - Bylaw 7336.08 - Fees and Charges Amendment Bylaw.pdf

To be introduced by Richard Harding, General Manager, Community Services/ Deputy CAO.


Purpose:  To amend Parks, Recreation and Culture Fees and Charges Bylaw 7336 to reflect recommended changes to “City Parks, Plazas, Pavilions, Amphitheatres, Grounds, Parking Lots and Trails” fees and additional housekeeping modifications related to fields.


Recommendation:  That:

  • “Fees and Charges Amendment Bylaw 2023 No 7336.08” (a bylaw to amend the fees for City Parks, Plazas, Pavilions, Amphitheaters, Grounds, Parking Lots and Trails) to the pass first reading.
  • “Fees and Charges Amendment Bylaw 2023 No 7336.08” pass second reading.
  • “Fees and Charges Amendment Bylaw 2023 No 7336.08” pass third reading.

d.
Tree Donation Program Pilot (2024)

This item has attachments. 
1.RPT_C240422_TreeDonationProgramPilot2024.pdf
2.AttA_TreeDonationFAQ's_C240422.pdf
3.AttB_TreeDonationPoster2024_C240422.pdf
4.AttC_TreeDonationBrochure2024_C240422.pdf
5.AttD_UrbanTreeRackCard2023_C240422.pdf

To be introduced by Richard Harding, General Manager, Community Services/Deputy CAO.


Purpose:  To provide Council with an update on the Tree Donation Program Pilot (the “Program”) due to launch on Friday, 2024-APR-26. 

e.
Development Variance Permit Application No. DVP461 - 3024 Barons Road

This item has attachments. 
1.RPT_C240422DVP461_3024BaronsRoad.pdf
2.AttA_PermitTermsAndConditions_DVP461-3024BaronsRoad_RPT_C240422.pdf
3.AttB_SubjectPropertyMap_DVP461-3024BaronsRoad_RPT_C240422.pdf
4.AttC_SitePlan_DVP461-3024BaronsRoad_RPT_C240422.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development variance permit application to reduce the parking requirement for an existing commercial building at 3024 Barons Road.


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP461 - 3024 Barons Road.


Recommendation:  That Council issue Development Permit No. DVP461 to reduce the parking requirement at 3024 Barons Road as outlined in the “Proposed Variance” section of the Staff Report titled "Development Variance Permit Application No. DVP461 - 3024 Barons Road" dated 2024-APR-22.

f.
Home Energy Retrofit Financing Feasibility Study

This item has attachments. 
1.RPT_C240422HomeEnergyRetrofitFinancingFeasibilityStudy.pdf
2.AttA_Link_HomeEnergyRetrofitFinancingFeasibilityStudy_RPT_C240422.pdf
3.PowerPoint_HomeEnergyRetrofitFinancingFeasibilityStudy_RPT_C240422.pdf

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To provide Council with the Nanaimo Region Deep Retrofits Financing Feasibility Study, the study’s contents and recommendations, and seek Council direction to pursue a home energy financing program for Nanaimo residents.


Presentation:

  1. Ting Pan, Manager, Sustainability 

Recommendation:  That Council direct Staff to design a home energy retrofit financing program and bring a report to Council for consideration of implementing the program. 

g.
Development Permit Application No. DP1326 - 1950 & 1960 Island Diesel Way

This item has attachments. 
1.RPT_C240422DP1326_1950_1960IslandDieselWay.pdf
2.AttA_PermitTermsAndConditions_DP1326-1950and1960IslandDieselWay_RPT_C240422.pdf
3.AttB_SubjectPropertyMap_DP1326-1950and1960IslandDieselWay_RPT_C240422.pdf
4.AttC_SitePlan_DP1326-1950and1960IslandDieselWay_RPT_C240422.pdf
5.AttD_BuildingElevationsAndDetails_DP1326-1950and1960IslandDieselWay_RPT_C240422.pdf
6.AttE_BuildingRenderings_DP1326-1950and1960IslandDieselWay_RPT_C240422.pdf
7.AttF_LandscapePlanAndDetails_DP1326-1950and1960IslandDieselWay_RPT_C240422.pdf

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development permit application for an industrial development at 1950 and 1960 Island Diesel Way.  


Recommendation:  That Council issue Development Permit No. DP1326 for an industrial development at 1950 and 1960 Island Diesel Way with variances as outlined in the “Proposed Variances” section of the Staff Report titled "Development Permit Application No. DP1326 - 1950 & 1960 Island Diesel Way" dated 2024-APR-22.

h.
Rezoning Application No. RA491 and Property Disposition No. LD3857 - 120 Needham Street, 515, 535, 545, and 575 Nicol Street

This item has attachments. 
1.RPT_C240422RA491_120NeedhamStreet,515,535,545,575NicolStreet.pdf
2.AttA_SubjectPropertyMap_RA491-120NeedhamStreet_RPT_C240422.pdf
3.AttB_ConceptualSitePlan_RA491-120NeedhamStreet_RPT_C240422.pdf
4.AttC_ConceptualBuildingPerspectives_RA491-120NeedhamStreet_RPT_C240422.pdf
5.AttD_ShadowStudy_RA491-120NeedhamStreet_RPT_C240422.pdf
6.AttE_In-KindCACProposal_RA491-120NeedhamStreet_RPT_C240422.pdf
7.AttF_PropertyDispositionLocationMap_RA491-120NeedhamStreet_RPT_C240422.pdf
8.B4500_221.pdf

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present Council with an application to rezone 120 Needham Street, 515, 535, 545, and 575 Nicol Street, from Single Dwelling Residential (R1) and Community Corridor (COR3) to Residential Corridor (COR1) with site-specific provisions; and, to approve a property disposition of City-owned property located at 545 Nicol Street, in order to facilitate a multi-family residential development.


Recommendation:  That:

  1. Council approve the disposition of City-owned property at 545 Nicol Street to Nicol Street Residential Holdings Inc. for $25,000;
  2. Council direct the Mayor and Corporate Officer to execute the necessary documents to affect the property disposition transaction;
  3. “Zoning Amendment Bylaw 2024 No. 4500.221” (to rezone 120 Needham Street, 515, 535, 545, and 575 Nicol Street, from Single Dwelling Residential [R1] and Community Corridor [COR3] to Residential Corridor [COR1] with site-specific provisions) pass first reading;
  4. “Zoning Amendment Bylaw 2024 No. 4500.221” pass second reading;
  5. “Zoning Amendment Bylaw 2024 No. 4500.221” pass third reading; and,
  6. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2024 No. 4500.221”, as outlined in the “Conditions of Rezoning” section of the Staff Report dated 2024-APR-22, prior to final adoption.

i.
Form and Character Development Permit Guidelines Project

This item has attachments. 
1.RPT_C240422FormAndCharacterDevelopmentPermitGuidelinesProject.pdf
2.AttA_CityPlanDPA_FormAndCharacterDevelopmentPermitGuidelinesProject_RPT_C240422.pdf

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To provide an update about the Form and Character Development Permit (DP) Guidelines Project, and the upcoming public engagement and consultation opportunities for this project.

13.
BYLAWS:

 

14.
NOTICE OF MOTION:

 

a.
Add - Councillor Perrino Notice of Motion re: Pickle Ball Courts

 

Councillor Perrino advised that she would be bringing forward the following notice of motion for consideration at a future Council Meeting: 


“That Council direct Staff to provide an update with respect to the new pickle ball courts at Beban Park and options to reduce impact of the Beaufort Park courts in advance of the new courts opening.”
 

15.
OTHER BUSINESS:

 

16.
QUESTION PERIOD:

 

17.
ADJOURNMENT:

 
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