AGENDA
REGULAR COUNCIL MEETING

Monday, June 15, 2020

4:30 p.m. to Proceed "In Camera", Reconvene Open Meeting 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Meeting of the Council of the City of Nanaimo held in the Boardroom, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-MAY-25 at 2:30 p.m.

b.

Minutes

Minutes of the Regular Meeting of the Council of the City of Nanaimo held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-MAY-25 at 4:00 p.m.

c.

Minutes

Minutes of the Regular Meeting of the Council of the City of Nanaimo held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUN-01 at 4:30 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

a.

 Special "In Camera" Council Meeting 2020-JUN-08

Council to rose and reported regarding the following from the June 8, 2020 Special "In Camera" Meeting:

1.

District 68 Sports Field and Recreation Committee

Council established a District 68 Sports Field and Recreation Committee;
Council approved the Terms of Reference (as attached); and
Council appointed Councillors Thorpe and Turley to the Committee and Councillor Armstrong as an Alternate for a term ending 2020-OCT-14

8.

CONSENT ITEMS:

a.

Special Health and Housing Task Force Meeting 2020-MAY-06

1.

Minutes of the Special Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Center, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-MAY-06 at 3:00 p.m.

b.

Special Environment Committee Meeting 2020-JUN-03

1.

Minutes of the Special Environment Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-JUN-03 at 3:00 p.m.

2.

Recommendation re:  Climate Resiliency Public Engagement Working Group

That Council support establishing a working group in order to prepare a plan on how the City can communicate and engage with the public on the issue of climate resiliency.

3.

Recommendation re:  BC Energy Step Code Rezoning Policy

That the Environment Committee endorse the draft BC Energy Step Code Rezoning Policy.

9.

PRESENTATIONS:

a.

Canada Day Celebration

Tracy Stuart, Recreation Coordinator, to provide a verbal presentation regarding Canada Day Celebration.

10.

REPORTS:

a.

Development Permit Application No. DP001171 - 3258 Stephenson Point Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application to authorize the construction of a single residential dwelling within the watercourse setback at 3258 Stephenson Point Road.

Delegation:

1. Fraser Wilson
2. Doug Jarvie and Steve Toth, AScT. R. P. Bio.

Recommendation:  That Council issue Development Permit No. DP1171 at 3258 Stephenson Point Road with the following variance:

• reduce the minimum watercourse setback from 30m to 6.9m as measured from the top of bank of Cottle Creek in order to permit the construction of a proposed single residential dwelling and site improvements.

b.

Water Safety Education Team

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide an update on aquatic initiatives for summer 2020. 

c.

Bastion Street at Commercial Street Quick Win Update

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To inform Council of the plans to implement trial changes to the traffic control at the intersection of Bastion Street at Commercial Street.

d.

Revised Public Hearing Schedule

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To amend the Public Hearing schedule for the remainder of 2020 to accommodate public input on as many development applications as possible.

Recommendation:  That Council support amending the Public Hearing dates from the first Thursday each month (except for August) to the following dates in order to accommodate public input on as many development applications as possible:

• July 23, 2020
• September 17, 2020
• October 22, 2020
• November 19, 2020
• December 17, 2020

11.

BYLAWS:

a.

Bylaw Status Sheet (For Information)

12.

NOTICE OF MOTION:

a.

Councillor Hemmens - Notice of Motion re:  Position Statement - City's Role in Health and Housing

During the 2020-JUN-01 Regular Council Meeting Councillor Hemmens advised that she would be bringing forward the following notice of motion for consideration at the 2020-JUN-15 Council Meeting:

“That Council discuss and refer the attached draft position statement on defining the City’s role in health and housing to staff for review and comment.”

13.

OTHER BUSINESS:

14.

ADJOURNMENT: