AGENDA

FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:
-
Location:
Board Room, Service and Resource Centre,
411 Dunsmuir Street, Nanaimo, BC

1.
CALL THE MEETING OF THE FINANCE AND AUDIT COMMITTEE TO ORDER:
 

2.
INTRODUCTION OF LATE ITEMS:
 

3.
ADOPTION OF AGENDA:
 

4.
ADOPTION OF MINUTES:
 

a.
Minutes
This item has attachments. 

1.FA190320M.pdf
1.FA190320M.pdf

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Wednesday, 2019-MAR-20 at 9:00 a.m.

5.
PRESENTATIONS:
 

6.
REPORTS:
 

a.
Closed Captioning of Meetings
This item has attachments. 

1.RPT_FA190410ClosedCaptioningMeetings.pdf
2.City of Nanaimo - Closed Captioning Quote.pdf
1.RPT_FA190410ClosedCaptioningMeetings.pdf
2.City of Nanaimo - Closed Captioning Quote.pdf

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To request that the Finance and Audit Committee recommend that Council approve implementation of closed captioning for audio and video recorded meetings.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to proceed with the implementation of closed captioning for audio and visually recorded meetings, and allocate $ 22,400 for the annual license fee plus one-time implementation and start-up costs of $2,900, to be funded from general taxation.

 

 

b.
Hosting the Association of Vancouver Island and Coastal Communities Annual Convention
This item has attachments. 

1.RPT_FA190410HostingAVICC.pdf
2.RPT_FA190410HostingAVICC_Att A_2020-and-2021-Distribution-of-Responsibilities-AVICC-AGM.pdf
3.RPT_FA190410HostingAVICC_Att B_AVICC 2020 Nanaimo Proposal.pdf
4.RPT_FA190410_Att C_AVICC Estimated Costs.pdf
1.RPT_FA190410HostingAVICC.pdf
2.RPT_FA190410HostingAVICC_Att A_2020-and-2021-Distribution-of-Responsibilities-AVICC-AGM.pdf
3.RPT_FA190410HostingAVICC_Att B_AVICC 2020 Nanaimo Proposal.pdf
4.RPT_FA190410_Att C_AVICC Estimated Costs.pdf

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To provide Council with background information regarding hosting of the Annual Association of Vancouver Island and Coastal Communities Convention and receive Council authorization to host this event in 2020.

Recommendation:  That the Finance and Audit Committee recommend that Council:

  1. Submit an application to host the Association of Vancouver Island and Coastal Communities 2020 Annual Convention; and,
  2. That if the application is successful, commit up to $15,174 in the 2020 budget to host this event at the Vancouver Island Conference Centre, with funding to be allocated from general taxation.

c.
Consideration of New Permissive Tax Exemption Applications
This item has attachments. 

1.RPT_FA190410ConsiderationOfNewPermissiveTaxExemptionApplications.pdf
2.RPT_FA190410GrantsPolicyAndGuidelines_AttachmentA.pdf
3.RPT_FA190410NanaimoBrainInjurySociety_AttachmentB_REDACTED.pdf
4.RPT_FA190410LetMeBeMeLearningFoundation_AttachmentC_REDACTED.pdf
5.RPT_FA190410Nanaimo710ClubSociety_AttachmentD_REDACTED.pdf
6.RPT_FA190410NanaimoRegionJohnHowardSociety_AttachmentE_REDACTED.pdf
1.RPT_FA190410ConsiderationOfNewPermissiveTaxExemptionApplications.pdf
2.RPT_FA190410GrantsPolicyAndGuidelines_AttachmentA.pdf
3.RPT_FA190410NanaimoBrainInjurySociety_AttachmentB_REDACTED.pdf
4.RPT_FA190410LetMeBeMeLearningFoundation_AttachmentC_REDACTED.pdf
5.RPT_FA190410Nanaimo710ClubSociety_AttachmentD_REDACTED.pdf
6.RPT_FA190410NanaimoRegionJohnHowardSociety_AttachmentE_REDACTED.pdf

To be introduced by Laura Mercer, Acting Director, Financial Services.

Purpose:  To obtain Council approval regarding the new permissive tax exemption applications received for properties to be exempt from 2020 property taxes.

Recommendation:  That the Finance and Audit Committee recommend that Council:

  1. Award a permissive tax exemption for the 2020 tax year to the Nanaimo Brain Injury Society for property it leases at 106 – 285 Prideaux Street;
  2. Award a permissive tax exemption for the 2020 tax year to the Let Me Be Me Learning Foundation for property it leases at 200 – 1585 Bowen Road:
  3. Award a permissive tax exemption for the 2020 tax year to the Nanaimo 7-10 Club Society for property it leases at 303 – 285 Prideaux Street;
  4. Award a permissive tax exemption for the 2020 tax year to Nanaimo Region John Howard Society for property it owns at 2353 Rosstown Road; and,
  5. Award a cash grant for the 2019 property taxes to the Nanaimo Region John Howard Society for property it owns at 2353 Rosstown Road.

d.
Funding Request from Mid-Island Business Initiative
This item has attachments. 

1.RPT_FA180410FundingRequestfromMid-IslandBusinessInitiative.pdf
2.RPT_FA180410FundingRequestfromMid-IslandBusinessInitiative_Att A.pdf
3.RPT_FA180410FundingRequestfromMid-IslandBusinessInitiative_Att B.pdf
1.RPT_FA180410FundingRequestfromMid-IslandBusinessInitiative.pdf
2.RPT_FA180410FundingRequestfromMid-IslandBusinessInitiative_Att A.pdf
3.RPT_FA180410FundingRequestfromMid-IslandBusinessInitiative_Att B.pdf

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To provide Council with options regarding the funding request from Mid-Island Business Initiative for the Manufacturing Technology & Entrepreneurship Council program.

Recommendation:  That the Finance and Audit Committee provide direction on which option they choose to recommend to Council for funding the request from the Mid-Island Business Initiative.

7.
OTHER BUSINESS:
 

8.
QUESTION PERIOD:
 

9.
ADJOURNMENT:
 

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