AGENDA

SPECIAL COUNCIL MEETING

Meeting #:
Date:	Monday, December 10, 2018
Time:	4:30 p.m. to Proceed "In Camera", Open Meeting to Reconvene at 7:00 p.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

 
SCHEDULED RECESS 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2018-DEC-03 at 4:00 p.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

a.

eTOWN Hall to Discuss the 2019 - 2023 Financial Plan

This item will commence at 7:00 p.m. - 8:00 p.m. until such time, other Agenda items will be discussed.

8.

DELEGATIONS:

a.

Delegation from Darren Moss introducing the Planning Design Development Nanaimo Society.

9.

CONSENT ITEMS:

a.

Committee Recommendations

1.

Approval of Special Finance and Audit Committee Recommendations 2018-DEC-05

[Note:  Link to the original Finance and Audit Committee Agenda dated 2018-DEC-05 is attached for information.]

1.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council set the 2019 Draft Funding Level for Project Funding – General Taxation at $6.9 million, a funding increase of $1.1 million over 2018.

2.

Review and Wrap up Session 2019 - 2023 Draft Financial Plan

That Council increase the RCMP contract to include 15 new members, 3 per year, over a 5 year period 2020- 2024.

3.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council increase the growth estimate for 2019 to $1.3 million from $1.2 million.

4.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council extend the transition period of the annual Casino revenue to the Strategic Infrastructure Reserve from 4 years to 5 years and eliminate the 2019 increase in funding.

5.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council maintain the status quo for Economic Development – Service Delivery in the 2019 – 2023 Draft Financial Plan.

6.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council continue with the 1% annual increase for contributions to General Asset Management Reserve, to address the infrastructure funding gap.

7.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council move $50,000, to create an internal order for Public Engagement, under the Office of the Chief Administrative Officer, to facilitate community engagement in the New Year, to be funded from the Strategic Infrastructure Reserve.

8.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council reduce the contribution to the Engineering and Public Works Snow and Ice Reserve in 2019 to $100,000.

9.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council approve the following new positions listed in the 2019 Draft Plan:

• City Administration - Manager, Communications
• Public Safety - Bylaw Enforcement Officer – Parking Patroller (Hospital Area Parking Strategy)
• Public Safety - Bylaw Enforcement Officer – Parking Patroller (CPSO Office)
• Community Development - Administrative Support
• Engineering and Public Works - Parking and Street Use Coordinator
• Engineering and Public Works - Public works Clerk/Dispatcher
• Parks and Recreations - Special Events Coordinator

10.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council include an additional Automated Truck and Refuse Collector in January 2020, truck to be budgeted in 2019, and another in July 2022, to be funded from the Sanitation User Fees.

11.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council include a one year Temporary GIS Technologist position in 2019, to be funded from the 2018 Surplus.

12.

Review and Wrap up Session 2019 - 2023 Draft Financial Plan

That Council include an additional four career firefighter positions to the 2019 Draft Plan.

13.

Review and Wrap up Session 2019 – 2023 Draft Financial Plan

That Council approve the Draft 2019 – 2023 Financial Plan with the proposed changes from 2018-DEC-05.

10.

REPORTS:

a.

2019 Association of Vancouver Island and Coastal Communities Resolutions

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To request that Council identify any topics on which it wishes Staff to draft resolutions for consideration of adoption and submission to the Association of Vancouver Island and Coastal Communities 2019 Annual General Meeting and Convention.

Recommendation:  That Council:

1. identify any topics on which Council wishes Staff to draft resolutions; and,
2. direct Staff to present resolutions at the 2019-JAN-14 Regular Committee of the Whole Meeting for consideration of adoption and submission to the Association of Vancouver Island and Coastal Communities 2019 Annual General Meeting and Convention.

11.

BYLAWS:

12.

CORRESPONDENCE:

a.

Correspondence from the Association of Vancouver Island and Coastal Communities requesting nominations for Association of Vancouver Island Coastal Communities Executive Members

b.

Correspondence from the Ministry of Municipal Affairs and Housing, dated 2018-DEC-05, regarding CleanBC initiative

13.

NOTICE OF MOTION:

14.

OTHER BUSINESS:

15.

QUESTION PERIOD:

16.

ADJOURNMENT: