AGENDA
REGULAR COUNCIL MEETING

Monday, October 07, 2024

5:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-SEP-23, at 5:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

PRESENTATIONS:

a.

Dave Devana, President and CEO, and Janna Gillick, Board Director, Nanaimo Airport Commission re:  Nanaimo Airport (YCD) Updates

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2024-SEP-25, at 9:00 a.m.

10.

CONSENT ITEMS:

a.

Finance and Audit Committee Meeting 2024-SEP-25

[Note:  A link to the 2024-SEP-25 Finance and Audit Committee Meeting Agenda is provided for information.]

1.

Loaves and Fishes New Warehouse Distribution Centre Update and Request to Waive Building Permit Fee

That Council direct Staff to provide a report outlining the cost implications of waiving the building permit fee and service contribution agreement payment for the new Loaves and Fishes warehouse distribution centre located at 1861 East Wellington Road.

2.

Term Position - Sustainability Section

That Council direct Staff to fund a temporary, full-time position for approximately 12 months in the Sustainability Section with up to $145,000 in funding as follows:

• Reallocate $70,000 from the 2024 budget for the Building Retrofit Roadmap project;
• Reallocate $40,000 from the 2024 budget for the E-Mobility Strategy project; and,
• Allocate $35,000 from the Climate Action Reserve Fund.

3.

Vancouver Island Military Museum Operating Model Alignment

That Council approve realigning the Vancouver Island Military Museum operating model by:

• Ending the requirement to pay annual rent for 100 Cameron Road beginning in 2025;
• Directing Staff to assist the Vancouver Island Military Museum Board of Directors with establishing a general manager position; and,
• Directing Staff to begin working to establish a Co-Management Agreement with the Vancouver Island Military Museum.

4.

Allocation of Remainder of Funds from 2024 Community Watershed Restoration Grant

That Council approve the following 2024 Community Watershed Restoration Grant:
Applicant Name: John Barsby School
Project: Chase River Stewardship and Riparian Area Restoration
Amount: $2,634

5.

Culture and Event Grants - Processes Review and Recommendations

That Council add a decision point for Council consideration to the 2025 budget deliberations for:

1. 10% annual increase for five years (2025 – 2029) in Project Grant funding; and,
2. $0.25 per capita annual increase for three years (2025 – 2027) in Operating Grant funding.

6.

Active Transportation Infrastructure Grant 2024 Intake

That Council direct Staff to submit two applications under the 2024 intake of the Active Transportation Infrastructure Grant Program as follows:

1. Submit an application for ‘Crosswalk Upgrades that Improve Active Transportation’, with confirmation that the municipal share of funding of $487,289 is available and supported, confirmation that the project is a municipal priority, and that the project is “shovel ready” and intended to be complete within the required timeline.
2. Submit an application for “Third Street Active Transportation Improvements’, with confirmation that the municipal share of funding of $459,000 is available and supported, confirmation that the project is a municipal priority, and that the project is “shovel ready” and intended to be complete within the required timeline.

11.

DELEGATIONS:

12.

REPORTS:

a.

Development Variance Permit Application No. DVP468 - 1355 Townsite Rd

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present for Council’s consideration a development variance permit application to reduce the minimum lot depth requirement to facilitate a two-lot subdivision at 1355 Townsite Road.  

It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit No. DVP468 - 1355 Townsite Road.

Recommendation:  That Council issue Development Variance Permit No. DVP468 to permit a 2.7m variance to the required lot depth, from 30.0m to 27.3m, for the proposed two-lot subdivision at 1355 Townsite Road (SUB01500).

b.

Rezoning Application No. RA507 - 1415 Loat Street

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present Council with an application to rezone 1415 Loat Street from Three and Four Unit Residential (R5) to Row House Residential (R7) to allow a multi-family residential development. 

Recommendation:  That:

1. “Zoning Amendment Bylaw 2024 No. 4500.232” (to rezone 1415 Loat Street from Three and Four Unit Residential [R5] to Row House Residential [R7]) pass first reading;
2. “Zoning Amendment Bylaw 2024 No. 4500.232” pass second reading;
3. “Zoning Amendment Bylaw 2024 No. 4500.232” pass third reading; and,
4. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2024 No. 4500.232” as outlined in the “Conditions of Rezoning” section of the Staff Report dated 2024-OCT-07 prior to final adoption.

c.

Vacant Building Report

To be introduced by Richard Harding, General Manager, Community Services and Deputy Chief Administrative Officer.

Purpose:  At the 17-JUN-2024 Regular Meeting, Council directed Staff to provide a report regarding options for regulating vacant properties.  

13.

BYLAWS:

14.

CORRESPONDENCE:

15.

NOTICE OF MOTION:

16.

OTHER BUSINESS:

17.

QUESTION PERIOD:

18.

ADJOURNMENT: