MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, February 07, 2022

4:30 p.m. To Proceed In Camera, Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

---

1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held electronically, on Monday, 2022-JAN-17, at 5:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT

a.

Appointment of City Collector

At the In Camera Meeting held 2022-JAN-17, Council rescinded the appointment of Barbara Wardill as Collector and assigned the duties and responsibilities of Collector for the City of Nanaimo to Ms. Jamie Slater, Manager, Revenue Services.

b.

Culture and Heritage Awards 2022

At the In Camera Meeting held on 2022-JAN-17, Council approved the following for 2022 Culture & Heritage Awards: Brendan Tang, Excellence in Culture; Bruce Halliday, Honour in Culture; and Joy Bremner, Honour in Heritage.

8.

PRESENTATIONS:

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Advisory Committee on Accessibility and Inclusiveness held electronically on Wednesday, 2021-NOV-24, at 4:03 p.m.

b.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-DEC-13, at 1:00 p.m.

c.

Minutes

Minutes of the Finance and Audit Committee held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-DEC-15, at 9:00 a.m.

d.

Minutes

Minutes of the Governance and Priorities Committee Meeting held electronically on Monday, 2022-JAN-10, at 1:00 p.m.

e.

Minutes

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held electronically on Wednesday, 2022-JAN-12, at 4:01 p.m.

f.

Minutes

Minutes of the Finance and Audit Committee Meeting held electronically on 2022-JAN-19, at 9:00 a.m.

g.

Minutes

Minutes of the Governance and Priorities Committee Meeting held electronically on 2022-JAN-24, at 1:00 p.m.

10.

CONSENT ITEMS:

a.

Advisory Committee on Accessibility and Inclusiveness Recommendations 2022-JAN-12

[Note:  A link to the 2022-JAN-12 Advisory Committee on Accessibility and Inclusiveness Agenda is attached for information.]

1.

2021 Annual Report for Advisory Committee on Accessibility and Inclusiveness

That Council receive the 2021 Annual Report for information.

b.

Finance and Audit Committee Recommendations 2022-JAN-19

[Note:  A link to the 2022-JAN-19 Finance and Audit Committee Agenda is attached for information.]

1.

Jovan Johnson re: Warmreach Warming Centre Operations

That Council direct Staff to meet with Risebridge and provide a report as soon as possible regarding the needs and options to address current gaps in daytime drop-in programming during cold weather events until March 2022.

2.

Nanaimo Track and Field Club - Bid to Host 2024 Track and Field Championships - Olympic and Paralympic Trials

That Council commit up to $100,000 in 2024-2028 Financial Plan towards the Nanaimo Track and Field Club’s bid to host the 2024 Canadian Track and Field Championships / Olympic and Paralympic Trials funded from the Strategic Infrastructure Reserve.

3.

Investing in Canada Infrastructure Environmental Quality Program

That Council:

1. approve submission for grant funding for the Millstone Trunk North Sanitary Sewer project through the Investing in Canada Infrastructure Environmental Quality program;
2. supports the project and commits to its share ($1,950,874) of the project, as well as any cost overruns, funded from the City’s Sewer Asset Management Reserve Fund; and,
3. approve increasing the Millstone Trunk North Sanitary Sewer project in the 2022 – 2026 Financial Plan by $1,245,295 as per the most recent cost estimate.

c.

Governance and Priorities Committee Recommendations 2022-JAN-24

[Note:  A link to the 2022-JAN-24 Governance and Priorities Agenda is attached for information.]

1.

Bus Shelter and Bench Strategy Update

That Council direct Staff to prepare a report with costing for a bus shelter strategy, co-created by the City of Nanaimo and the Regional District of Nanaimo in accordance with sustainable procurement principles. 

d.

Environment Committee Recommendations 2022-JAN-26

[Note:  A link to the 2022-JAN-26 Environment Committee Agenda is attached for information.]

1.

Proposed Development Permit Area 1 and 2 Guideline Amendment Continued from 2021-DEC-01

That Council support the proposed enhancements to the City's regulatory framework for watercourse protection.

2.

2022 Environment Committee Work Plan

That Council endorse the 2022 Environment Committee Work plan with the addition of the Zero Waste Circular Economy Strategy Update and review of committee structure.

11.

DELEGATIONS:

12.

REPORTS:

a.

Regional District of Nanaimo "Drinking Water and Watershed Protection Service Amendment Bylaw No. 1556.05, 2021"

To be introduced by Laura Mercer, Director, Finance. 

Purpose:  To obtain Council’s consent for the adoption of the “Drinking Water and Watershed Protection Service Amendment Bylaw No. 1556.05, 2021”.

Recommendation:  That Council consent to the adoption of the “Drinking Water and Watershed Protection Service Amendment Bylaw No. 1556.05, 2021” and further, that the Regional District of Nanaimo be notified accordingly.

b.

2021 - 2025 Financial Plan Amendment Bylaw

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To introduce “Financial Plan Amendment Bylaw 2022 No. 7320.02” for first, second and third readings, for changes that have occurred since the bylaw was last amended on 2021-MAY-10.

Recommendation:

1. That “Financial Plan Amendment Bylaw 2022 No. 7320.02” (To amend the 2021 – 2025 Financial Plan), pass first reading;
2. That “Financial Plan Amendment Bylaw 2022 No. 7320.02” pass second reading; and,
3. That “Financial Plan Amendment Bylaw 2022 No. 7320.02” pass third reading.

c.

Old City Quarter Business Improvement Area

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To provide information regarding the proposed new Old City Quarter Business Improvement Area bylaw and obtain Council approval to conduct a local area service on Council initiative utilizing the ‘petition-against’ process.

Recommendation:

1. That “Old City Quarter Business Improvement Area Bylaw 2022 No. 7339” (To establish a Business Improvement Area in the Old City Quarter) pass first reading;
2. That “Old City Quarter Business Improvement Area Bylaw 2022 No. 7339” pass second reading; and,
3. That “Old City Quarter Business Improvement Area Bylaw 2022 No. 7339” pass third reading.
4. Direct Staff to proceed with notice of intention to conduct a local area service on a Council initiative, subject to a “petition against” process; and,
5. Direct Staff to carry out the “petition against”.

1.

Add Correspondence from the Old City Quarter Association and the following Delegations:

1. Matthew Rosenthal, Old City Quarter Association
2. Monica Briggs, Old City Quarter Association

d.

Development Permit Application No. DP1178 - 4900 Island Highway North

To be introduced by Jeremy Holm, Director, Development Approvals.

Purpose:  To present for Council’s consideration a development permit application for an automobile sales development at 4900 Island Highway North.

Recommendation:  That Council issue Development Permit No. DP1178 for an automobile sales development at 4900 Island Highway North with the following variances to:

• reduce the flanking side yard setback from 3.0m to 2.4m along the north property line;
• waive the minimum building height requirement; and,
• increase the maximum combined height of a fence and retaining wall in the side yard setback from 1.8m to 2.8m. 

1.

Add Delegations James Irwin, James E. Irwin Architects Inc., and Bev Windjack, LADR Landscape Architects

e.

521 Hecate Street - Amendment of Project Under the Revitalization Tax Exemption Bylaw

To be introduced by Bill Corsan, Director, Corporate and Business Development.

Purpose:  To obtain Council approval to amend the Tax Exemption Agreement for a proposed multi-family building at 521 Hecate Street.

Recommendation:  That Council approve the amended Revitalization Tax Exemption Agreement for a proposed 10-unit multi-family development at 521 Hecate Street.

f.

Covenant Amendment Application No. CA16 - 3789 and 3801 Shenton Road

To be introduced by Jeremy Holm, Director, Development Approvals.

Purpose:  To seek direction from Council regarding Covenant Amendment application No. CA16.

Delegation:

1. Donna Hais, R. W. (Bob) Wall Ltd.

Recommendation:  That Council direct Staff to proceed with public notification prior to Council’s consideration of Covenant Amendment Application No. CA16 at an upcoming Council meeting.

13.

BYLAWS:

a.

"Zoning Amendment Bylaw 2021 No. 4500.186"

That “Zoning Amendment Bylaw 2021 No. 4500.186” (To regulate short-term rentals) be adopted.

b.

"Official Community Plan Amendment Bylaw 2021 No. 6500.042"

That “Official Community Plan Amendment Bylaw 2021 No. 6500.042” (To re-designate 54, 55, 65, 66, 69, 70, and 73 Prideaux Street; and 503, 531, 605, 619, and 685 Comox Road on the Future Land Use Plan [Map 1] from Neighbourhood to Urban Node, and the text amendment of Section 4.1.2 Land Use Designations of the Old City Neighbourhood Concept Plan) be adopted.

c.

"Official Community Plan Amendment Bylaw 2021 No. 6500.043"

That “Official Community Plan Amendment Bylaw 2021 No. 6500.043” (To re-designate 3679 Shenton Road on the Future Land Use Plan [Map 1] from Light Industrial to Corridor) be adopted.

d.

"Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01"

That “Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.01” (To require one parking space for a short-term rental use) be adopted.

14.

NOTICE OF MOTION:

15.

OTHER BUSINESS:

a.

Councillor Brown - Planning Institute of British Columbia Annual Conference - July 5 - 8, 2022

Request from Councillor Brown to attend the Planning Institute of British Columbia Annual Conference held July 5 - 8, 2022 in accordance with Council Spending and Amenities Policy.

b.

Correspondence dated 2022-JAN-27 from The Regional District of Nanaimo re:  Complex Care Housing in the Regional District of Nanaimo

16.

QUESTION PERIOD:

17.

ADJOURNMENT: