AGENDA

FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:
-
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2018-JUL-11, at 9:00 a.m.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Minor Baseball Mosquito Pirates for a Travel Assistance Grant in the amount of $550 for eleven (11) players to attend the Mosquito AAA Tier 1 Provincial Championships held from 2018-AUG-02 through 2018-AUG-06.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Minor Baseball Mosquito Pirates A for a Travel Assistance Grant in the amount of $600 for twelve (12) players to attend the Mosquito A Provincial Championships held from 2018-AUG-02 through AUG-06 in Cloverdale, BC.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Minor Baseball Tadpole Pirates for a Travel Assistance Grant in the amount of $500 for ten (10) players to attend the Tadpole Provincial Championships held from 2018-JUL-27 through JUL-29 in Cloverdale, BC.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo District Lacrosse Peewee A for a Travel Assistance Grant in the amount of $850 for seventeen (17) players to attend the 2018 BCLA Minor Box Lacrosse Provincial Championships held from 2018-JUL-11 through JUL-15.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval for a Travel Assistance Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo District Lacrosse Peewee C for a Travel Assistance Grant in the amount of $700 for fourteen (14) players to attend the 2018 BC Lacrosse Provincial Championships held from 2018-JUL-12 through JUL-15.

To be introduced by Jane Rushton, Manager, Purchasing and Stores.

Purpose:  This report provides information in compliance with the City's Procurement Policy (03-1200-01) regarding sole source, single submission purchases and policy compliance.

Recommendation:  That the report titled “Quarterly Direct Award (Single and Sole Source), Purchases in Excess of $250,000, and Instances of Non-Compliance Purchases”, dated 2018-AUG-08, be received for information.

To be introduced by Laura Mercer, Manager, Accounting Services.

Purpose:  To obtain Council approval of the Water and Sewer Connection Fee Credit Agreement between the Snuneymuxw First Nation and the City of Nanaimo.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the Water and Sewer Connection Fee Credit Agreement between the Snuneymuxw First Nation and the City of Nanaimo.