MERGED AGENDA

SPECIAL COUNCIL MEETING

Meeting #:
Date:
Time:
-
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

Leon Davis to provide a presentation regarding an update on the status and history of the Nanaimo Low Income Spay and Neuter Initiative Program administrated by the BC SPCA.  The program has recently run out of funds and they are looking for funding from the City to keep the program running for another 2+ years.

Mike Scott, Director of Nanaimo Pride Society, and Rick Dagg, Secretary of Nanaimo Pride Society, to speak regarding the Nanaimo Pride Society and their short and long-term goals.

To be introduced by Laura Mercer, Acting Director of Financial Services.

Purpose:  This report provides information in compliance with the City’s Procurement Policy (03-1200-01) regarding sole source, single submission purchases and policy compliance.

Recommendation:  That the report titled Quarterly Purchasing Report (Single and Sole Source), Instances of Non-Compliance Purchases and Purchases in Excess of $250,000 dated December 12, 2018, be received for information.

To be introduced by Laura Mercer, Acting Director of Financial Services.

Purpose:  To present Council with a summary of the capital project results for the nine months ending 2018-SEP-30.

Recommendation:  That the Capital Project Results for the Nine Months Ending 2018-SEP-30 report dated, 2018‑DEC-12, be received for information.

To be introduced by Laura Mercer, Acting Director of Financial Services.

Purpose: To present Council with a summary of the operating results for the nine months ending 2018-SEP-30.

Recommendation: That Council receive the “Operating Results for the Nine Months Ending 2018-SEP-30” report “dated 2018-DEC-12” be received for information.

To be introduced by Laura Mercer, Acting Director of Financial Services.

Purpose:  To present Council with a summary of Council expenses for the nine months ending 2018-SEP-30.

Recommendation:  That Council receive the report titled “Council Expenses for the Nine Months Ending 2018-SEP-30”, dated 2018-DEC-12, for information.

To be introduced by Dale Lindsay, Director of Community Planning and Development.

Purpose:  To obtain Council approval of the Social Planning Grant allocations for 2019.

Recommendation:  That Council approve a total of $85,000 for the 2019 Social Planning Grant allocations as follows:

2019 Community Vitality Grants

Organization

Project

Amount

Boys & Girls Clubs of Central Vancouver Island

Youth Early Prevention Program

$2,225

Haven Society

Wellness Circle at Ravens Lelum Teen Parent Learning Centre

$3,600

Nanaimo Community Kitchens Society

Bellies to Babies and Beyond

$5,000

South End Community Association

Miner’s Heritage Picnic

$2,500

Cilaire Community Group

Cilaire Community Group Gathering

$5,000

Spinal Cord Injury of BC

Spinal Cord Injury BC Peer Support Program and Infoline

 

$6,675

2019 Social Response Grants 

Organization

Project

Amount

Nanaimo Women’s Resources Society

Drop-In Crisis Support Services

$24,000

United Way

Nanaimo Homeless Coalition Coordination/Communication

$36,000

To be introduced by Dale Lindsay, Director of Community Planning and Development.

Purpose:  To obtain Council approval of the 2019 Culture & Heritage Grant (Operating and Projects funding) recommendations to provide support to non-profit culture and heritage organizations.

Recommendation:  That Council receive the report titled "2019 Culture & Heritage Grant Recommendations," dated 2018-DEC-12, for information and defer consideration to the 2019-JAN-14 Council Meeting.

2019 Culture & Heritage Operating Grant Recommendations

Applicant Name

Rec.

A Capella Plus Choral Society

$2,550

Crimson Coast Dance Society **

$23,200

Friends of Nanaimo Jazz Society

$3,900

Heart of the Island Chorus Society

$2,400

Hub City Cinema Society

$6,500

Island Bel Canto Singers

$1,500

Island Consort Society

$1,175

L’association des Francophones de Nanaimo

$19,000

Malaspina Choir Society

$2,500

Mid Island Metis Nation

$9,900

Nanaimo African Heritage Society

$3,792

Nanaimo Arts Council

$22,000

Nanaimo Blues Society

$12,050

Nanaimo Chamber Orchestra

$4,150

Nanaimo Concert Band Society

$6,950

Nanaimo Conservatory of Music **

$18,400

Nanaimo International Jazz Festival Association

$9,950

Nanaimo Literacy Association

$3,100

Nanaimo Tidesmen

$2,350

Pacific Coast Stage Company

$7,100

Pacific Institute of Bagpiping and Celtic Music Society

$2,450

TheatreOne **

$42,450

Vancouver Island Symphony **

$89,244

Western Edge Theatre **

$13,850

Wordstorm Society of the Arts

$2,719

** Recommended for three-year funding

 

 

 

 

2019 Culture & Heritage Project Grant Recommendations

Applicant Name

Project Name

Rec.

Crimson Coast Dance Society

Mixed Ability Dance Jams

$2,200

Federation of BC Writers

Spring Writes 2019

$3,000

Literacy Central Vancouver Island

VI Childrens’ Book Festival

$3,000

Literacy Central Vancouver Island

Literary Cabaret

$2,800

Mid Island Youth & Community Development Cooperative

FOOD ART FUN

$2,350

Nanaimo Ballroom Dance Society

Island Fantasy Ballroom Dance Competition

$4,600

Nanaimo Blues Society

Summertime Blues Pre-Event

$2,250

Nanaimo Sings! Choral Festival Society 

Say “Hello” to Spring with a Vocal Tune-Up

$1,200

Opera Nanaimo

Madama Butterfly

$2,800

Pacific Institute of Bagpiping and Celtic Music

Pacific Gael Youth Band

$2,000

St. Andrew’s United Church

Merry Andrew Players

$635

To be introduced by Dale Lindsay, Director of Community Planning and Development.

Purpose:  To obtain Council approval for the 2019 Downtown Event Grant recommendations to support downtown Nanaimo events.

Recommendation:  That Council approve the 2019 Downtown Event Grant recommendations of $150,000 as follows:

Organization Name

Event Name

Recc.

A Capella Plus Choral Society

2019 Spring Concert

$840

B. Gallant Homes (Salvation Army)

B. Gingerbread Homes

$7,525

Crimson Coast Dance Society

Multiculturalism Day 2019

$7,000

Friends of Nanaimo Jazz Society

Jazz Affair on the Coast

$2,500

Greater Nanaimo Chamber of Commerce

Commercial St. Night Market

$21,500

Harbour City Jazz Society

JazzFest 2019

$2,000

Mid Island Metis Nation

National Indigenous Peoples Day

$6,750

Nanaimo African Heritage Society

Spring/Jazz Gospel Concert

$3,500

Nanaimo Arts Council

Banner Festival

$8,625

Nanaimo Artwalk Committee

Nanaimo Artwalk 2019

$2,621

Nanaimo Blues Society

Summertime Blues

$20,000

Nanaimo Chapter Federation of Canadian Artists

Nanaimo Fine Art Show

$2,600

Nanaimo Downtown Farmers Market Society

Nanaimo Downtown Farmer’s Market

$6,000

Nanaimo Dragon Boat Festival Society

Nanaimo Dragon Boat Festival

$9,000

Nanaimo International Jazz Festival Association

Nanaimo Jazz Festival

$15,000

Nanaimo Sings! Choral Festival Society

Sing “Hello” to Spring

$1,000

Old City Quarter Association

Easter Hunt in the OCQ

$1,750

Old City Quarter Association

Halloween in the OCQ

$2,837.50

Old City Quarter Association

Light Up a Life

$2,975

Old City Quarter Association

Summer Vibes in the OCQ

$5,250

Pacific Coast Stage Company

Nanaimo Fringe Festival

$4,000

The Island Consort Society

Déjà Vu: A Retrospective

$760

The Men’s Centre

Father’s Day in the Park

$2,500

TheatreOne

Emerging Voices

$3,365

Victoria Crescent Association

Bathtub Weekend Street Festival

$6,101.50

Victoria Crescent Association

Crescent Day

$4,000

To be introduced by Richard Harding, Director, Parks and Recreation.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That Council approve the request from the Nanaimo Squash Club for a Travel Assistance Grant in the amount of $100 for one (1) player to attend the Alberta Jesters Junior Open held from 2018-NOV-09 through NOV-11 in Calgary, AB.

To be introduced by Richard Harding, Director, Parks and Recreation.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant. 

Recommendation:  That Council approve the request from the Southside Minor Football Association for a Travel Assistance Grant in the amount of $1,000 for twenty-five (25) players to attend the BCCFA Provincial Championships held on 2018-DEC-02 in Coquitlam, BC.

To be introduced by Richard Harding, Director, Parks and Recreation.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That Council approve the request from the John Barsby Secondary Senior Girls Volleyball team for a Travel Assistance Grant in the amount of $500 for ten (10) players to attend the AA Girls Provincial Volleyball Championships held from 2018-NOV-28 through DEC-01 in Burnaby, BC.

To be introduced by Richard Harding, Director of Parks and Recreation.

Purpose:  To obtain Council approval for amending the current 2018– 2022 Financial Plan required to tender replacement of the Frank Crane Arena Ammonia Refrigeration Plant.

Recommendation:  That Council approve amending year two of the current 2018 – 2022 Financial Plan to include $471,211 in additional funding from the Facility Development Reserve for a low-charge ammonia chiller system and refrigeration plant upgrades for Frank Crane Arena.

To be introduced by Laura Mercer, Acting Director, Financial Services.

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations; and

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

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