MERGED AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

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SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

[Note:  This meeting will be live streamed and video recorded for the public.]

Minutes of the Finance and Audit Committee Meeting held virtually on Wednesday, 2021-MAY-19 at 9:01 a.m.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval for a Heritage Home Grant for the Land “Fernville” Residence located at 167 Irwin Street.

Recommendation:  That the Finance and Audit Committee recommend that Council approve a $1,706.25 Heritage Home Grant to repaint the exterior of the Land “Fernville” Residence at 167 Irwin Street.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide Council with information regarding the impact of reopening Beban Pool in 2021.  

Delegation:

1. Nicole Barberie

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to reopen Beban Pool on 2021-OCT-04 providing Provincial Health Orders permit. 

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide Council with the recommendations resulting from the Leisure Economic Access Pass (LEAP) Program Review conducted in 2020 and 2021.

Recommendation:  That the Finance and Audit Committee recommend that Council approve of the program review recommendations provided by the Advisory Committee on Accessibility and Inclusiveness and direct Staff to proceed with Phase 4 of the LEAP Program Review – Implementation.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To obtain Council approval to complete repairs at the Nanaimo Aquatic Centre, on the mechanical mezzanine roof parapet and walls, discovered during the 2021 Phase Two Re- roofing Project.

Recommendation:  That the Finance and Audit Committee recommend that Council approve adding $227,000 to the 2021-2025 Financial Plan to complete the necessary repairs at the Nanaimo Aquatic Centre to be funded by the Facility Development Reserve.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To obtain Council approval to move the 2024 portion of the rubberized track surface replacement project at the Rotary Bowl to 2021 to ensure work is funded from the Community Works Reserve Fund.

Recommendation:  That the Finance and Audit Committee recommend that Council approve moving the Phase 2 rubberized track replacement project from 2024 to 2021 in the 2021-2025 Financial Plan funded from the Community Works Reserve Fund.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To provide information to Council about operational changes taking place to the Temporary Public Art Program and to outline a pilot program called the Urban Design Roster.

Presentation:

  1. Allison Collins, Recreation Coordinator, Cultural Services.

Recommendation:  That the Finance & Audit Committee recommend that Council consider an increase of $25,000 to the public art budget during the 2022-2026 financial plan deliberations to support the Urban Design Roster initiative.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To recommend Council approval of the 2021 Resilience Grants to address the needs of Nanaimo’s arts and culture community in response to emerging opportunities, pressures and changes resulting from the COVID-19 pandemic.

Recommendation: 

That the Finance & Audit Committee recommend that Council:

a) approve the 2021 Resilience Grant funding recommendations to allocate existing funds of $28,559 as follows: 

  • Project: Weaving Nature Ceremony and Ancestors
    • Applicant Name: Dave Bodaly
    • Recommend: $4,500
  • Project: Musicians Forum
    • Applicant Name: Elise Boulanger
    • Recommend: $4,379
  • Project: Riverbed Programs
    • Applicant Name: Heather Kai-Smith
    • Recommend: $4,500
  • Project: Digital Issue of Sad Girl Review
    • Applicant Name: Amber R. Morrison
    • Recommend: $3,730
  • Project: EMPATHY: Care for Collective
    • Applicant Name: Sara Robichaud
    • Recommend: $4,400
  • Project: Apples: A Very Gustatory and Cultural Review
    • Applicant Name: Rachelle Stein-Wotton
    • Recommend: $3,300
  • Project: Hul’q’umi’num Course
    • Applicant Name: Eliot White-Hill
    • Recommend: $3,750

 b) approve the recommended reallocation of additional unclaimed funds from the 2021 Downtown Event Revitalization Fund and the 2021 Culture and Heritage Project grants to support the 2021 Resilience Grant recommendations of $22,987 as follows: 

  • Project: Digital Music Video Creation
    • Applicant Name: Nicole Arendt
    • Recommend: $3,800
  • Project: The Sun and the Moon – Online Dance
    • Applicant Name: Holly Bright
    • Recommend: $3,800
  • Project: Nanaimo Mastering Service
    • Applicant Name: Arlen Thompson
    • Recommend: $3,800
  • Project: Visual Arts Workshops
    • Applicant Name: Yvonne Vander Kooi
    • Recommend: $3,750
  • Project: Forum Theatre Workshops
    • Applicant Name: Pacific Coast Stage Company
    • Recommend: $4,000
  • Project: Digital Theatre Initiative
    • Applicant Name: Western Edge Theatre
    • Recommend: $3,837

 and;

c) direct Staff to return to the Finance & Audit Committee to report on recommendations for additional 2021 Resilience Grants funding, should further money be returned to the City or unclaimed from the 2021 Downtown Event Revitalization Fund and/or 2021 Culture and Heritage Project grants.