MERGED AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

-
ELECTRONIC MEETING
Location for public attendance:
Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC

SCHEDULED RECESS 10:30 A.M.

1.
CALL THE MEETING TO ORDER:
 

[Note:  This meeting will be live streamed and video recorded for the public.]

2.
INTRODUCTION OF LATE ITEMS:
 

3.
ADOPTION OF AGENDA:
 

4.
ADOPTION OF MINUTES:
 

a.
Minutes
This item has attachments. 

1.FA220119M.pdf

Minutes of the Finance and Audit Committee Meeting held electronically on Wednesday, 2022-JAN-19, at 9:00 a.m.

5.
PRESENTATIONS:
 

6.
DELEGATIONS:
 

7.
REPORTS:
 

a.
Community Resiliency Investment Program (Firesmart Community Funding and Supports Program)
This item has attachments. 

1.RPT_FA220216_Community_Resiliency_Investment_Program.pdf

To be introduced by Tim Doyle, Fire Chief.


Purpose:  To gain Council’s support in applying for funding through UBCM for FireSmart activities in the City of Nanaimo for 2022.


Recommendation:  That the Finance and Audit Committee recommend Council support the City of Nanaimo’s application to the Union of BC Municipalities for the Community Resiliency Investment Program (FireSmart Community Funding and Supports Program) and if successful the 2022-2026 Financial Plan be amended to include this grant.

b.
Rock City Road Water Supply Pipeline Risk Reduction
This item has attachments. 

1.RPT_FA220216_RockCityRoadWaterSupplyPipelineRiskReduction.pdf
2.RPT_FA220216_RockCityRoadWaterSupplyPipelineRiskReductionAPPENDIXA.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To provide Council an opportunity to reduce the seismic risk to the water supply line along Rock City Road.


Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to install joint restraints on the Rock City Road water supply line and add a project to 2022 for $350,000 funded from the Water Reserve to complete the work.

c.
Duke Point Water Supply Main - York Creek Drainage Crossing
This item has attachments. 

1.RPT_FA220216_DukePointWaterSupplyMain-YorkCreekDrainageCrossing.pdf
2.RPT_FA220216_DukePointWaterSupplyMain-YorkCreekDrainageCrossingAPPENDIXA.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To seek Council’s authorization to protect the Duke Point water supply main crossing York Creek and reduce the potential of future flooding of York Lake, upstream of MacMillan Road in Cedar.


Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to install a pipe bridge on the Duke Point water supply main over York Creek, and add a project to 2022 for $400,000 funded from the Water Reserve to complete this work.

d.
Community Program Development Grant - Nanaimo Nature Society
This item has attachments. 

1.RPT_FA220216CommunityProgramDevelopmentGrant_NatureNanaimo.pdf
2.RPT_FA220216CommunityProgramDevelopmentGrant_NatureNanaimo_ATT A.pdf
3.RPT_FA220216CommunityProgramDevelopmentGrant_NatureNanaimo_ATT B.pdf

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.


Purpose:  To obtain Council approval for a Community Program Development Grant.


Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Nature Society for a Community Program Development Grant in the amount of $2,450 to assist in funding the Buttertubs Marsh Guided Nature Tours program.

e.
Quarterly Purchasing Report (Single and Sole Source, Purchases in Excess of $250,000 and Instances of Non-Compliance Purchases)
This item has attachments. 

1.RPT_FA220216QuarterlyPurchasingReport.pdf
2.Attachment A - Single and Sole Source Purchases Summary.pdf
3.Attachment B - PurchasesGreater than $250000 Summary.pdf
4.Attachment C - Non-Compliant Summary.pdf

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To provide information in compliance with the City’s Procurement Policy (COU-209) regarding single and sole source purchases, awards in excess of $250,000 and policy non‑compliance for the period 2021-OCT-01 to 2021-DEC-31.

f.
BC Hydro Sustainable Communities Project Implementation Funding Application with the Regional District of Nanaimo
This item has attachments. 

1.RPT_FA220216BCHSustainableCommunitesFund.pdf

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To obtain the Finance and Audit Committee’s recommendation for Council approval of a cash contribution to participate in a joint funding application with the Regional District of Nanaimo for a pilot program to support residential conversion of oil to heat pumps.


Recommendation:  That the Finance and Audit Committee recommend that Council approve using $10,000 from the Climate Action Reserve Fund to support a joint application to BC Hydro with the Regional District of Nanaimo for an “Oil to Heat Pump Pilot Program with Equity-Centered Outreach Design”.

g.
Needs and Options to Address Current Gaps in Daytime Drop-in Programming During Cold Weather
 

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Note: Report to be distributed on the addendum.

8.
OTHER BUSINESS:
 

9.
QUESTION PERIOD:
 

10.
ADJOURNMENT:
 

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