AGENDA

FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:	Wednesday, June 26, 2019 at 9:00 A.m. - 12:00 P.m.
Location:	Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC

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1.

CALL THE MEETING OF THE FINANCE AND AUDIT COMMITTEE TO ORDER:

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Wednesday, 2019-MAY-15, at 9:00 a.m.

5.

PRESENTATIONS:

a.

2020 - 2024 Financial Plan Development Workshop

To be introduced by Laura Mercer, Acting Director, Financial Services.

6.

DELEGATIONS:

7.

REPORTS:

a.

Unitarian Emergency Shelter Funding Request

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present the Finance and Audit Committee with an update on the Extreme Weather Shelter operations during 2019/2020 and respond to a request from the First Unitarian Fellowship of Nanaimo for $20,000 to extend shelter hours in order to provide additional programming, services and supports for homeless clients at the Unitarian Shelter until 2020-MAR-31.

Delegation:

1. Lois Peterson, Executive Director, Nanaimo Unitarian Shelter, requesting funds to extend hours of service and expand supports.

Recommendation:  That the Finance and Audit Committee recommend that Council approve an allocation of $20,000 from the Housing Legacy Reserve to the First Unitarian Fellowship of Nanaimo to extend shelter hours in order to provide additional programming, services and supports at the Unitarian Shelter until 2020-MAR-31.

b.

Community Program Development Grant - Mid-Island Youth and Community Development Cooperative

To be introduced by Richard Harding, Director, Parks and Recreation.

Purpose:  To obtain Council approval of a request for a Community Program Development Grant.

Recommendation:  That the Finance and Audit Committee:

1. rescind the following motion:

“It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Mid-Island Youth and Community Development Cooperative for a Community Program Development Grant in the amount of $6,350 to assist in funding the Nanaimo Earth Day Social Enterprise Start-up;” and,

2. recommend that Council approve the request from the Mid-Island Youth and Community Development Cooperative for a Community Program Development Grant in the amount of $2,850 to assist in funding Nanaimo Earth Day Social Enterprise.

c.

911 Funding

To be introduced by Karen Fry, Fire Chief.

Purpose:  To secure the funding to perform a required 911 Firewall upgrade to replace the demarcation point where Telus services meet the City of Nanaimo services for Fire Communication (FireComm).

Recommendation:  That the Finance and Audit Committee recommend that Council approve the 911 Firewall upgrade and allocate $30,000 from the E911 Reserve.

d.

Green Fleet Strategy

To be introduced by Bill Sims, Director, Engineering and Public Works.

Purpose:  To advise the Finance and Audit Committee of the City’s green fleet initiatives to date and to obtain Council’s support to create a City Green Fleet Strategy and join the E3 Fleet program.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to join the E3 Fleet program and complete the Green Fleet Performance Review in 2019.

e.

Union of BC Municipalities Funding Program for Flood Risk Assessment, Mapping and Mitigation Planning

To be introduced by Bill Sims, Director, Engineering and Public Works.

Purpose:  To advise the Finance and Audit Committee of the successful grant application for the South Fork and Jump Creek Dams Inundation Mapping Study under the Union of BC Municipalities Funding Program for Flood Risk Assessment, Mapping and Mitigation Planning and seek approval to change the scope and timing of the project.

Recommendation:  That the Finance and Audit Committee recommend that Council approve adding $100,000 to 2019 and $200,000 to 2020 for the South Fork and Jump Creek Dams Inundation Mapping Study to be funded from a grant contribution of $150,000 and $150,000 from Water Reserves.

f.

Esplanade Watermain Replacement Project

To be introduced by Bill Sims, Director, Engineering and Public Works.

Purpose:  To advise Council of a budget transfer in order to cover the additional costs associated with the construction of the Esplanade Watermain Replacement Project.

Recommendation:  That the report titled, “Esplanade Watermain Replacement Project”, dated 2019-JUN-19, be received for information.

8.

OTHER BUSINESS:

a.

Correspondence from Innovative Young Indigenous Leaders Symposium, dated 2019-JUN-14, requesting support by funding a lunch for 60 participants and volunteers for a total cost of $1,319.18

9.

QUESTION PERIOD:

10.

ADJOURNMENT: