AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

Wednesday, January 20, 2021 at 9:00 A.m. - 12:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be live streamed and video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Friday, 2020-DEC-04, at 9:13 a.m.

b.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2020-DEC-09, at 8:30 a.m.

c.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2020-DEC-16, at 9:00 a.m.

5.

PRESENTATIONS:

6.

DELEGATIONS:

7.

REPORTS:

a.

Sustainable Procurement Policy and Procurement Policy Update

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To present for Council approval the revised Procurement Policy and the new Sustainable Procurement Policy.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the revised Procurement Policy and the new Sustainable Procurement Policy.

b.

2021 Social Planning Grant Recommendations

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain the Finance and Audit Committee’s recommendation for Council approval of the Social Planning Grant allocations for 2021.

Recommendation:  That the Finance and Audit Committee recommend that Council approve a total of $115,000 for the 2021 Social Planning Grant allocations as follows:

2021 Community Vitality Grants
Organization Project Amount
Nanaimo Community Kitchens Society Cooking Kits for Families $7,000
Protection Island Lions Club Protection Island Neighbourhood Connections $2,900
Newcastle Community Association Illuminight $2,000
Nanaimo Region John Howard Society Clothing for Success $11,600
Old Age Pensioners Nanaimo Social Inclusion Program $1,500

2021 Social Response Grants
Organization Project Amount
AVI Health Centre Trans Wellness Program $35,000
Nanaimo Foodshare E.A.T. Everyone at the Table $25,000
Literacy Central Vancouver Island Word on the Street $30,000

c.

Community Program Development Grant - Nanaimo Science and Sustainability Society (NS3)

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To obtain Council approval of a request for a Community Program Development Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Science and Sustainability Society (NS3) for a Community Program Development Grant in the amount of $3,500 to assist in funding the Science in the Park program.  

d.

Proposed Bid for the 2026 BC Summer Games

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To request support from Council regarding the proposed bid for the 2026 BC Summer Games.

Recommendation:  That the Finance and Audit Committee recommend to Council that the City of Nanaimo provide a bid to host 2026 BC Summer Games and that an expenditure of $55,000 cash and $55,000 of in-kind be included in the 2026 budget if successful. 

8.

OTHER BUSINESS:

9.

ADJOURNMENT: