AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

Wednesday, February 17, 2021 at 9:00 A.m. - 12:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 10:30 A.M - 10:45 A.M.

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be live streamed and video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-JAN-20, at 9:00 a.m.

5.

PRESENTATIONS:

a.

Kim Smythe, President and CEO, Chamber of Commerce, to provide a presentation regarding City budget and upcoming municipal tax rates.

6.

DELEGATIONS:

7.

REPORTS:

a.

Victoria Road Pedestrian Upgrades

To be introduced by Bill Sims, General Manager, Engineering and Public Works. 

Purpose:  To advise Council of scope changes associated with the construction of the Victoria Road Pedestrian Upgrades Project. 

b.

Provision of Barrier-Free Menstrual Products in City Facilities

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide the Finance and Audit Committee with information regarding the provision of barrier-free menstrual products in City of Nanaimo facilities.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to: 

1. Initiate a pilot project in 2021 funded from the Strategic Infrastructure Reserve for the supply, install, and stocking of dispensers in 26 female and universal washrooms at these locations:
   
   1. the major recreation facilities:
      1. Beban Park, including Arenas, Pool, and Social Centre;
      2. Bowen Park;
      3. Nanaimo Aquatic Centre;
      4. Nanaimo Ice Centre;
      5. Oliver Woods Community Centre;
   2. Caledonia Park for shower program access;
   3. Northfield Tourism Visitor Centre, and also,
2.  Review use at the end of 2021 and return to Council with an update and recommendations.

c.

Heritage Façade Grant - 315 Fitzwilliam Street

To be introduced by Dale Lindsay, General Manager, Development Services. 

Purpose:  To obtain Council approval for a Heritage Façade Grant for the St. Andrew’s United Church building (315 Fitzwilliam Street).

Recommendation:  That the Finance and Audit Committee recommend that Council approve a $20,000 Heritage Façade Grant for the St. Andrew’s United Church building located at 315 Fitzwilliam Street to replace the building’s asphalt shingle roof.

d.

Other Grant - Alano Club of Nanaimo Society 

To be introduced by Dale Lindsay, General Manager, Development Services. 

Purpose:  To provide background information and obtain the Finance and Audit Committee’s recommendation to Council regarding funding a Social Response Grant application from the Alano Club of Nanaimo Society.

Recommendation:  That the Finance and Audit Committee recommend that Council deny the allocation of $7,000 from the Other Grant funding to the Alano Club of Nanaimo Society.

e.

Reallocation of $60,000 of the ERP Replacement Project Budget from 2022 to 2021 in the 2021-2025 Financial Plan

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide the Committee with information relating to the ERP Replacement Project.

Recommendation:  That the Finance and Audit Committee recommend that Council approve reallocating $60,000 of the ERP Replacement project budget from 2022 to 2021, in the 2021-2025 Financial Plan.

f.

Quarterly Purchasing Report (Single and Sole Source, Purchases in Excess of $250,000 and Instances of Non-Compliance Purchases)

To be introduced by Shelley Legin, General Manager, Corporate Services. 

Purpose:  To provide information in compliance with the City’s Procurement Policy (03-1200-01) regarding single and sole source purchases, awards in excess of $250,000 and policy non‑compliance for the quarter 2020-OCT-01 to 2020-DEC-31.

8.

OTHER BUSINESS:

9.

ADJOURNMENT: