AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

-
ELECTRONIC MEETING
Location for public attendance:
Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC

SCHEDULED RECESS 10:30 A.M.

1.
CALL THE MEETING TO ORDER:
 

[Note:  This meeting will be live streamed and video recorded for the public.]

2.
INTRODUCTION OF LATE ITEMS:
 

3.
ADOPTION OF AGENDA:
 

4.
ADOPTION OF MINUTES:
 

a.
Minutes
This item has attachments. 

1.FA211215M.pdf

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-DEC-15, at 9:00 a.m.

5.
PRESENTATIONS:
 

6.
DELEGATIONS:
 

7.
REPORTS:
 

a.
Nanaimo Track and Field Club - Bid to Host 2024 Track and Field Championships - Olympic and Paralympic Trials
This item has attachments. 

1.RPT_FA220119NanaimoTrackFieldClub_BidToHostOlympicTrials.pdf
2.RPT_FA220119NanaimoTrackFieldClub_BidToHostOlympicTrials_Att A.pdf
3.PowerPoint Presentation.pdf

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.


Purpose:  To request a financial commitment from Council regarding the proposal by the Nanaimo Track And Field Club to Athletics Canada in their bid to host the 2024 Track and Field Championships / Olympic and Paralympic Trials.


Presentation:


1. Tyler Heisterman, President, and Wanda Urbanowicz, Nanaimo Track and Field Club.


Recommendation:  That the Finance and Audit Committee recommend that Council commit up to $100,000 in 2024-2028 Financial Plan towards the Nanaimo Track and Field Club’s bid to host the 2024 Canadian Track and Field Championships / Olympic and Paralympic Trials funded from the Strategic Infrastructure Reserve.

b.
Investing in Canada Infrastructure Environmental Quality Program
This item has attachments. 

1.RPT_FA220119InvestinginCanadaInfrastructureEnvironmentalQualityProgram.pdf

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To obtain a Council resolution for the proposed submission to the Investing in Canada Infrastructure Quality Program.


Recommendation:  That the Finance and Audit Committee recommend that Council:

  1. approve submission for grant funding for the Millstone Trunk North Sanitary Sewer project through the Investing in Canada Infrastructure Environmental Quality program;
  2. supports the project and commits to its share ($1,950,874) of the project, as well as any cost overruns, funded from the City’s Sewer Asset Management Reserve Fund; and,
  3. approve increasing the Millstone Trunk North Sanitary Sewer project in the 2022 – 2026 Financial Plan by $1,245,295 as per the most recent cost estimate.

c.
150 Time Immemorial Grant Program
This item has attachments. 

1.RPT_FA220119150TimeImmemorialGrantApplications.pdf

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To advise the Finance and Audit Committee that the City has submitted two grant applications totaling $78,000 to the 150 Time Immemorial Grant Program. 

d.
Estevan Road Utilities and Cycling Project
This item has attachments. 

1.RPT_FA220119_EstevanRoadUtilitiesandCyclingProject.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To advise Council of additional costs associated with the drainage portion of the Estevan Road Utilities and Cycling project.

8.
OTHER BUSINESS:
 

9.
QUESTION PERIOD:
 

10.
ADJOURNMENT:
 

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