MERGED AGENDA
GOVERNANCE AND PRIORITIES COMMITTEE MEETING

Monday, December 13, 2021 at 1:00 P.m. - 5:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 3:00 P.M.

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be live streamed and video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

APPROVAL OF THE AGENDA:

4.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2021-NOV-22 at 1:00 P.M.

5.

AGENDA PLANNING:

a.

Governance and Priorities Committee Agenda Planning

To be introduced by Sheila Gurrie, Director, Legislative Services.

6.

REPORTS:

a.

GOVERNANCE AND MANAGEMENT EXCELLENCE:

b.

ENVIRONMENTAL RESPONSIBILITY:

c.

ECONOMIC HEALTH:

d.

COMMUNITY WELLNESS/LIVABILITY:

1.

Neighbourhood Association - Governance Options

To be introduced by Dale Lindsay, General Manager, Development Services. 

Purpose:  To provide the Governance and Priorities Committee with governance options to consider for neighbourhood associations.

Presentation:

1. Chris Sholberg, Community Heritage Planner

Recommendation:  That the Governance and Priorities Committee recommend that Council direct Staff to:

1. Continue to support active neighbourhood associations that meet and maintain the following organizational criteria:

• Have an elected executive that meets on a regular basis (at least once a year);
• Have a membership structure (not necessarily fee paying);
• Hold an annual general meeting, and provide a copy of the minutes to the City with updated membership numbers;
• Keep minutes for executive and general membership meetings;
• Engage with its membership for input prior to responding to City development referrals, such as rezoning and Official Community Plan amendments; and
• Provide periodic updates to members related to the activities of the group.

2. Prepare a policy for Council consideration on neighbourhood association recognition and supports as identified in the report “Neighbourhood Association – Governance Options” received on 2021-DEC-13.

1.

Add delegation - Bill Manners, Dover Community Association

2.

Add delegation - Nancy Mitchell, Newcastle Community Association

3.

Add delegation - Tim McGrath, Nanaimo Neighbourhood Network

4.

Add delegation - Barry Lyseng, Stephenson Point Neighbourhood Association

2.

Emergency Preparedness Briefing

To be introduced by Jake Rudolph, Chief Administrative Officer. 

Presentation:

1. Karen Lindsay, Manager, Emergency Program

7.

QUESTION PERIOD:

8.

ADJOURNMENT: