AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

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SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 10:30 A.M


[Note:  This meeting will be live streamed and video recorded for the public.]

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Wednesday, 2022-JUN-15, at 9:01 a.m.

To be introduced by Richard Harding, General Manager, Parks, Recreation & Culture.


Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.


Recommendation:  That the Finance and Audit Committee recommend that Council approve a Travel Assistance Grant for the Nanaimo District Lacrosse Association (NDLA) U16 A2 Timbermen team in the amount of $750 for fifteen (15) Nanaimo players to attend the 2022 BCLA Minor Box Lacrosse Provincial Championships held from 2022-JUL-07 through 2022-JUL-10 in Coquitlam, BC.

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To provide information in compliance with the City’s Procurement Policy (COU-209) regarding single and sole source purchases, awards in excess of $250,000 and policy non‑compliance for the period 2022-JAN-01 to 2022-MAR-31.

To be introduced by Laura Mercer, Director, Finance. 


Purpose:  To obtain Council approval for the Security Check Grant application received from the Nanaimo District Senior Citizens Housing Development Society.


Recommendation:  That the Finance and Audit Committee recommend that Council:

  1. Award a Security Check Grant for $500 to the Nanaimo District Senior Citizens Housing Development Society.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To inform the Finance and Audit Committee of the new provincial Local Government Climate Action Program that provides local governments and Modern Treaty Nations with funding to support the implementation of local climate actions. 

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To obtain the Finance and Audit Committee’s approval for additional funding for Metral Drive Complete Street Project Phase 2.


Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to increase the budget for Metral Drive Complete Street Project Phase 2 by $1,400,000 funded by $875,000 from the Community Works Reserve Fund, $35,000 from the Sewer Reserve and $490,000 from the Water Reserve.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To advise the Finance and Audit Committee of a budget transfer greater than $75,000 to construct intersection improvements on Mary Ellen Drive. 

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To advise the Finance and Audit Committee of a budget transfer greater than $75,000 to replace watermains along Meadow Lane and Kite Way.