AGENDA
REGULAR COUNCIL MEETING

4:00 p.m. to Proceed In Camera, Reconvene Regular Council Meeting at 7:00 p.m.
Virtual Meeting

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2021-MAR-18, at 7:00 p.m.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2021-APR-15, at 7:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-APR-19, at 4:01 p.m.

Shelley Legin, General Manager, Corporate Services, to provide Council with a verbal presentation regarding Emergency Preparedness Week.

Minutes of the Board of Variance Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2021-MAR-04, at 4:00 p.m.

Minutes of the Special Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on 2021-APR-12, at 1:00 p.m.

[Note:  A link to the 2021-APR-26 Governance and Priorities Committee Agenda is provided for information.]

That Council add as a future Governance and Priorities Committee topic a staff update on issues related to Westwood Lake as a recreational facility specific to trail usages and parking issues.

That Council refer the Neighbourhood Association Organizational Capacity Review, Support and Engagement topic to Staff to provide the minutes and a summary report to share with neighbourhood associations, asking them to provide further comment, and return to a GPC meeting at least two months following the April 26, 2021 meeting, potentially in September. 

That Council direct Staff to develop a detailed Partners in Community program and annual budget for consideration. 

The Governance and Priorities Committee recommend that future amendments to Schedule D of the Zoning Bylaw be brought forward to a Governance and Priorities Committee meeting at a later date.

That the Governance and Priorities Committee defer consideration of the topic “Councillor Maartman re:  Recreational Vehicle Permanent Accommodation” to a future date and Staff will return with options for when to have this discussion.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “Financial Plan Amendment Bylaw 2021 No. 7320.01” for first, second and third readings.

Recommendation:

  1. That “Financial Plan Amendment Bylaw 2021 No. 7320.01” (To amend the 2021 – 2025 Financial Plan), pass first reading;
  2.  That “Financial Plan Amendment Bylaw 2021 No. 7320.01” pass second reading; and
  3.  That “Financial Plan Amendment Bylaw 2021 No. 7320.01” pass third reading.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “Property Tax Rates Bylaw 2021 No. 7321” for first, second and third readings.

Recommendation:  That:

  1. “Property Tax Rates Bylaw 2021 No. 7321” (To set the property tax rates for 2021) pass first reading;
  2. “Property Tax Rates Bylaw 2021 No. 7321” pass second reading; and,
  3. “Property Tax Rates Bylaw 2021 No. 7321” pass third reading.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “911 Reserve Fund Amendment Bylaw 2021 No. 7295.01” for first, second and third readings, for changes related to the provision of Fire Dispatch services.

Recommendation:

  1. That “911 Reserve Fund Amendment Bylaw 2021 No. 7295.01” (To amend the 911 Reserve Fund Bylaw), pass first reading;
  2.  That “911 Reserve Fund Amendment Bylaw 2021 No. 7295.01” pass second reading; and,
  3.  That “911 Reserve Fund Amendment Bylaw 2021 No. 7295.01” pass third reading.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce a resolution for Council’s approval, which is required for staff to undertake equipment financing through the Municipal Finance Authority (MFA) for an additional automated garbage truck.

Recommendation:  That Council approve the borrowing of up to $459,600, with a maximum five (5) year term, through the Municipal Finance Authority’s (MFA) Equipment Financing Program to purchase one (1) additional automated garbage truck.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide background on public requests for traffic calming and receive Council’s direction on next steps for traffic calming on Extension Road.

Recommendation:  That Council approve advancement of Extension Road traffic calming to the public consultation stage which will be used to inform the traffic calming design.

To be introduced by Bills Sims, General Manager, Engineering and Public Works.

Purpose:  To advise Council of the current operations on Opal Road and seek Council’s consideration regarding additional measures to further control illegal and unsafe traffic movements at the intersection of Opal Road and Rock City Road.

Recommendation:  That Council direct Staff to continue to monitor operations and modify the intersection if necessary.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with an update on the outcomes of the seasonal traffic calming used in 2020, and to receive direction on the next steps for summer 2021.

Recommendation:  That Council direct Staff to implement 2021 seasonal traffic calming measures using the same layout as used in 2020.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration a development permit application for a multi-family residential development at 558 Medea Way.

Delegations:

1. Ken Riddell

2. Douglas Riddell

Recommendation:  That Council issue Development Permit No. DP1184 at 558 Medea Way with the following variances to:

  • reduce the minimum front yard setback from 6.00m to 1.09m;
  • reduce the minimum front yard landscape buffer from 1.80m to 1.09m
  • increase the maximum lot coverage from 40.0% to 43.4%;
  • reduce the minimum required parking from 9 parking spaces to 8 parking spaces; and,
  • increase the maximum percentage of small car parking from 40% to 50%.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a 16-unit multi-family residential development at 5594 Linley Valley Drive.

Recommendation:  That Council issue Development Permit No. DP1207 at 5594 Linley Valley Drive with the following variances:

  • increase the maximum permitted building height from 7m to 8.62m;
  • increase the maximum allowable perimeter wall height from 7.32m to 8.77m; and,
  • reduce the minimum required rear yard setback from 7.5m to 5.9m. 

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an over height fence on the School District lands at 421 Franklyn Street and 420/430 Selby Street.

Recommendation:  That Council issue Development Variance Permit No. DVP418 at 421 Franklyn Street and 420/430 Selby Street with variances to:

  • increase the maximum permitted height of a fence within the front yard setback from 1.20m to 1.83m; and,
  • increase the maximum permitted height of a fence within the side and flanking side yard setback from 1.80m to 1.83m.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To amend Schedule D of the “City of Nanaimo Zoning Bylaw 2011 No. 4500” to provide density bonusing points for rental and affordable housing developments.

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.180” (To amend Schedule D of “City of Nanaimo Zoning Bylaw 2011 No. 4500” to provide density bonusing points for rental and affordable housing developments) pass first reading; and,
  2. “Zoning Amendment Bylaw 2021 No. 4500.180” pass second reading.

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