AGENDA

REGULAR COUNCIL MEETING

Meeting #:
Date:	Monday, September 17, 2018
Time:	4:00 P.M. To Proceed In Camera in the Douglas Rispin Room, 7:00 p.m. Open Meeting in the Shaw Auditorium
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

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SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE REGULAR MEETING OF COUNCIL TO ORDER:

2.

PROCEDURAL MOTION TO PROCEED IN CAMERA:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

ADOPTION OF AGENDA:

5.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, on Monday, 2018-AUG-02 at 7:00 p.m.

b.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, on Monday, 2018-AUG-13 at 1:00 p.m.

c.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, on Monday, 2018-AUG-13, at 3:30 p.m.

6.

PRESENTATIONS:

7.

MAYOR'S REPORT:

8.

ADMINISTRATION:

a.

Committee Recommendations

1.

Public Safety Committee 2018-AUG-02

To be introduced by Councillor Armstrong, Chair.

[Note:  Link to original Special Public Safety Committee Agenda dated August 2, 2018 is attached for information.]

1.

Meetings between Chief Administrative Officer and Committees

It was moved and seconded that the Public Safety Committee recommend that Council direct Jake Rudoph, Chief Administrative Officer, to meet with the various advisory committee members as a group.

2.

Discussion re:  Community Policing Services Office

It was moved and seconded that the Public Safety Committee recommend that Nanaimo Mayor and Council continue to fund the CPSO building, on an annual basis, and change the name of the building to Community Safety Office.

2.

Finance and Audit Committee 2018-AUG-08

To be introduced by Councillor Fuller, Acting Chair.

[Note:  Link to original Finance and Audit Committee Agenda dated August 8, 2018, attached for information.]

1.

Travel Assistance Grant – Nanaimo Baseball Association Mosquito Pirates

It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Minor Baseball Mosquito Pirates for a Travel Assistance Grant in the amount of $550 for eleven (11) players to attend the Mosquito AAA Tier 1 Provincial Championships held from 2018-AUG-02 through AUG-06.

2.

Travel Assistance Grant – Nanaimo Minor Baseball Association Mosquito Pirates A

It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Minor Baseball Mosquito Pirates A for a Travel Assistance Grant in the amount of $600 for twelve (12) players to attend the Mosquito A Provincial Championships held from 2018-AUG-02 through AUG-06 in Cloverdale, BC.

3.

Travel Assistance Grant – Nanaimo Minor Baseball Association Tadpole Pirates

It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Minor Baseball Tadpole Pirates for a Travel Assistance Grant in the amount of $500 for ten (10) players to attend the Tadpole Provincial Championships held from 2018-JUL-27 through JUL-29 in Cloverdale, BC.

4.

Travel Assistance Grant – Nanaimo District Lacrosse Peewee A

It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Nanaimo District Lacrosse Peewee A for a Travel Assistance Grant in the amount of $850 for seventeen (17) players to attend the 2018 BCLA Minor Box Lacrosse Provincial Championships held from 2018-JUL-11 through JUL-15.

5.

Travel Assistance Grant – Nanaimo District Lacrosse Pewee C

It was moved and seconded that the Finance and Audit Committee recommend that Council approve the request from the Nanaimo District Lacrosse Peewee C for a Travel Assistance Grant in the amount of $700 for fourteen (14) players to attend the 2018 BC Lacrosse Provincial Championships held from 2018-JUL-12 through JUL-15.

6.

Snuneymuxw First Nation Water and Sewer Connection Fee Credit Agreement

It was moved and seconded that the Finance and Audit Committee recommend that Council approve the Water and Sewer Connection Fee Credit Agreement between the Snuneymuxw First Nation and the City of Nanaimo.  

3.

Community Vitality Committee 2018-JUL-04

To be introduced by Councillor Fuller, Chair.

[Note:  Link to original Community Vitality Committee agenda dated July 4, 2018 is attached for reference.]

1.

Kidney Foundation Challenge to Save Lifes Through Organ Donation.

It was moved and seconded that the Community Vitality Committee recommend that Council:

1. endorse a Nanaimo-specific resolution similar to the UBCM resolution to "accept the Kidney Foundation's challenge to Save Lives Through Organ Donation and work with the Foundation to increase the number of people registered as organ donors in the community."; and,

2.  consider creating and adopting a City-wide policy for ways in which the City can offer support to non-profit and special advocacy groups.

b.

Advisory Committee Minutes

1.

Minutes of the Community Vitality Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2017-NOV-01, at 4:30 p.m.

2.

Minutes of the Community Vitality Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2017-DEC-06, at 4:30 p.m.

3.

Minutes of the Community Vitality Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2018-JAN-03, at 4:30 p.m.

4.

Minutes of the Community Vitality Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2018-FEB-07, at 4:30 p.m.

5.

Minutes of the Community Vitality Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2018-APR-04, at 4:30 p.m.

6.

Minutes of the Public Safety Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2018-JUL-05, at 3:30 p.m.

7.

Minutes of the Finance and Audit Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2018-JUL-11, at 9:00 a.m.

8.

Minutes of the Design Advisory Panel Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2018-JUL-12, at 5:00 p.m.

9.

Minutes of the Community Engagement Task Force Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2018-JUL-24, at 4:30 p.m.

10.

Minutes of the Design Advisory Panel Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2018-JUL-26, at 5:00 p.m.

c.

Council and Committee of the Whole Meeting Video Recording During Municipal Election Process

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To provide information regarding the broadcasting and recording of Council and Committee of the Whole meetings within 30 days of the October 20, 2018 election.

Recommendation:  That the Council and Committee of the Whole Meeting Video Recordings During Municipal Election Process report, dated 2018-SEP-17, be received for information.

9.

CORPORATE SERVICES:

a.

2018-2022 Financial Plan Bylaw Amendment

To be introduced by Laura Mercer, Manager, Accounting Services.

Purpose:  To introduce “Financial Plan Amendment Bylaw 2018 No. 7253.03” for first, second and third readings, for changes that have occurred since the bylaw was last amended on 2018-MAY-09.

Recommendation:

1. That “Financial Plan Amendment Bylaw 2018 No. 7253.03” (To amend the 2018 – 2022 Financial Plan), pass first reading;
2. That “Financial Plan Amendment Bylaw 2018 No. 7253.03” pass second reading; and, 
3. That “Financial Plan Amendment Bylaw 2018 No. 7253.03” pass third reading.

10.

PUBLIC SERVICES:

a.

Boxwood Road Temporary Traffic Calming

To be introduced by Bill Sims, Director of Public Works and Engineering.

Purpose:  To present Council with information on the traffic calming infrastructure that will be installed on Boxwood Road to address traffic and pedestrian safety concerns.

Recommendation:  That the reported titled “Boxwood Road Temporary Traffic Calming”, dated 2018-SEP-17, be received for information.

b.

Rezoning Application No. RA397 - 4900 Island Highway

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present Council with a rezoning application for a site-specific amendment to the Community Corridor (COR3) zone to allow a standalone car dealership use and to seek Council direction with respect to further consideration of the rezoning application.

Delegation:

Mark Holland to speak in favour of rezoning application No. RA397 - 4900 Island Highway.

Recommendation:  That Council deny Rezoning Application No. RA397 at 4900 Island Highway N.

c.

Development Variance Permit Application No. DVP361 - 3680 Lagoon Road

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present, for Council’s consideration, a development variance permit application to allow a heat pump on the south side of the principal building at 3680 Lagoon Road.

Delegation:

Mike Testini to speak regarding location of heat pump.

It is requested that Council hear anyone wishing to speak to Development Variance Permit Application No. DVP361 - 3680 Lagoon Road.

Recommendation:  That Council issue Development Variance Permit No. DVP361 at 3680 Lagoon Road with the following variance:

• allow a heat pump to be located on the south side of the principal building.

d.

Development Permit Application No. DP927 - 5757 Turner Road, 6010 and 6020 Linley Valley Drive

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration, a development permit application to allow a reduction in the watercourse setback in order to permit future subdivision of the property.

Recommendation:  That Council issue Development Permit No. DP927 at 5757 Turner Road, 6010 and 6020 Linley Valley Drive with the following variance:

• reduce the watercourse setback measured from the top of bank of the creek from 15m to 7.5m from the centreline of the creek.

e.

Liquor Licence Application No. LA000134 - 1630 East Wellington Road - Royal Canadian Legion, Branch 256

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present Council with a liquor license application to convert an existing liquor primary club licence to a liquor primary licence.

Recommendation:  That Council:

1. waive the requirement for a Public Meeting for Liquor Licence Application No. LA134 at 1630 East Wellington Road; and,
2. recommend that the Liquor and Cannabis Regulation Branch approve the application to convert an existing liquor primary club license to a liquor primary licence for the Royal Canadian Legion, Branch 256, located at 1630 East Wellington Road.

f.

Rezoning Application No. RA391 - 4525 and 4461 Wellington Road

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present Council with an application to rezone portions of the properties located at 4525 and 4461 Wellington Road from Single Dwelling Residential (R1) to Duplex Residential (R4) in order to allow duplexes within a proposed subdivision.

Recommendation: 

1. That “Zoning Amendment Bylaw 2018 No. 4500.128” (To rezone portions of the subject properties at 4525 and 4461 Wellington Road from Single Dwelling Residential [R1] to Duplex Residential [R4]) pass first reading; and,
2. That “Zoning Amendment Bylaw 2018 No. 4500.128” pass second reading.  

g.

Nanaimo Affordable Housing Strategy and Nanaimo's Action Plan to End Homelessness - Endorsement

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To provide Council with the Nanaimo Affordable Housing Strategy and Nanaimo’s Action Plan to End Homelessness (2018-2023), and to request that Council endorse these documents.

Recommendation:  That Council:

1. endorse the Nanaimo Affordable Housing Strategy; and
2. endorse Nanaimo’s Action Plan to End Homelessness (2018-2023).

[Note:  Due to the size of attachments A and B a link has been provided on the attached document.]

h.

"Zoning Amendment Bylaw 2018 No. 4500.127"

[Note:  Original report, dated 2018-SEP-06, attached for information.]

That "Zoning Amendment Bylaw 2018 No. 4500.127" (To regulate the sale, production, processing, and distribution of cannabis within the City of Nanaimo) pass third reading.

i.

Cannabis Retail Store Rezoning Criteria

That Council provide direction regarding the Cannabis Retail Store Rezoning Criteria.

11.

PUBLIC SAFETY:

a.

Unauthorized Suite - 100 Ashlar Avenue

To be introduced by Karen Fry, Fire Chief.

Purpose:  To obtain Council authorization to enforce the provisions of the Community Charter related to unauthorized suites.

Recommendation:  That Council, pursuant to Sections 72 and 73 of the Community Charter, order the owner of 100 Ashlar Avenue to remove the unauthorized suite within 30 days. 

12.

BYLAWS (with no accompanying report):

a.

“Zoning Amendment Bylaw 2017 No. 4500.116”

That “Zoning Amendment Bylaw 2017 No. 4500.116” [RA383 – To rezone 285 Rosehill Street from Medium Density Residential (R8) to Mixed Use Corridor (COR2)] be adopted.

b.

"Zoning Amendment Bylaw 2018 No. 4500.120"

That "Zoning Amendment Bylaw 2018 No. 4500.120" (To rezone 311 Selby Street from Community Service Three [CS3] to Fitzwilliam [DT2]) be adopted.

[Note:  To be distributed at Council meeting or on addendum.]

c.

“Off-Street Parking Regulations Bylaw 2018 No. 7266”

That “Off-Street Parking Regulations Bylaw 2018 No. 7266” (To regulate parking within the City of Nanaimo) be adopted.

d.

"Smoking Regulation Bylaw 2018 No. 7268"

That “Smoking Regulation Bylaw 2018 No. 7268” (To regulate smoking in the City of Nanaimo) be adopted.

e.

Bylaw Status Sheet (For information only)

13.

CORRESPONDENCE (not related to a Report to Council):

14.

COUNCIL APPOINTMENTS:

15.

NOTICE OF MOTION:

16.

OTHER BUSINESS:

17.

CORE SERVICES REPORT AND DELEGATIONS:

18.

QUESTION PERIOD: (Agenda Items Only)

19.

ADJOURNMENT: