AGENDA

SPECIAL GOVERNANCE AND PRIORITIES COMMITTEE MEETING

Meeting #:
Date:	Monday, September 30, 2019 at 1:00 P.m. - 4:00 P.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

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1.

CALL TO ORDER:

2.

INTRODUCTION OF LATE ITEMS:

3.

APPROVAL OF THE AGENDA:

4.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Monday, 2019-SEP-09 at 1:00 p.m.

5.

REPORTS:

a.

GOVERNANCE AND MANAGEMENT EXCELLENCE:

1.

Governance Review

Introduced by Sheila Gurrie, Director, Legislative Services.

2.

Presentation - Governance Engagement, Transparency and Administration

3.

Presentation - Procedure Bylaw Amendments

1.

Amendments to "Council Procedure Bylaw 2018 No. 7272"

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide the Governance and Priorities Committee with the draft “Council Procedure Amendment Bylaw 2019 No. 7272.01” for approval.

Recommendation:  That the Governance and Priorities Committee recommend that Council proceed with three readings and adoption of “Council Procedure Amendment Bylaw 2019 No. 7272.01” as presented.

4.

Agendas Committee

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide the Governance and Priorities Committee with a report regarding the agendas committee.

5.

Presentation - Notice of Motion Policy

1.

Council Policy - Notice of Motion

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide the Governance and Priorities Committee with a Notice of Motion policy for approval.

Recommendation:  That the Governance and Priorities Committee recommend that Council approve the Notice of Motion Policy.

6.

Presentation - Additional Committees

1.

Nanaimo Youth Advisory Council

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To present for the Governance and Priorities Committee’s consideration options and a recommendation regarding the Nanaimo Youth Advisory Council.

Recommendation:  That the Governance and Priorities Committee recommend that Council dissolve the Nanaimo Youth Advisory Council.

2.

Advisory Committee on Accessibility and Inclusiveness

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide the Governance and Priorities Committee with a draft Terms of Reference for the establishment of an Advisory Committee on Accessibility and Inclusiveness.

Recommendation:  That the Governance and Priorities Committee recommend that Council establish an Advisory Committee on Accessibility and Inclusiveness and adopt the associated Terms of Reference as presented in the report titled “Advisory Committee on Accessibility and Inclusiveness” dated 2019-SEP-30.

b.

ENVIRONMENTAL RESPONSIBILITY:

c.

ECONOMIC HEALTH:

d.

COMMUNITY WELLNESS/LIVABILITY:

1.

Correspondence, dated 2019-SEP-20, from Richard Stewart, Mayor, City of Coquitlam, requesting support re:  Ride-Hailing letter to BC Minister of Transportation

To be introduced by Mayor Krog.

Recommendation:  That the Governance and Priorities Committee recommend that Council support the Joint Mayors’ letter dated September 2019 addressed to BC Transportation Minister Claire Trevena regarding ride-hailing, from Mayor Stewart, City of Coquitlam.

e.

AGENDA PLANNING:

1.

Governance and Priorities Committee Agenda Planning

6.

QUESTION PERIOD:

7.

PROCEDURAL MOTION:

8.

ADJOURNMENT: