AGENDA
REGULAR COUNCIL MEETING

Monday, March 07, 2022

5:00 P.M. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 P.M.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Thursday, 2022-FEB-17 at 7:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT

8.

PRESENTATIONS:

a.

Tillicum Lelum Aboriginal Friendship Centre - Together on the 'Pathway to Reconciliation'

Video presentation from Grace Elliott-Nielsen Ph.D. OBC, Stz’ uminus Matriarch and Executive Director, Tillicum Lelum Aboriginal Friendship Centre.

b.

2021 Development Review

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy Chief Administrative Officer.

Presentation:

1. Jeremy Holm, Director, Development Approvals

c.

2021/2022 Capital Projects

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Presentation:

1. Poul Rosen, Director, Engineering

9.

COMMITTEE MINUTES:

10.

CONSENT ITEMS:

a.

Advisory Committee on Accessibility and Inclusiveness Recommendation 2022-FEB-23

[Note:  A link to the 2022-FEB-23 Advisory Committee on Accessibility and Inclusiveness Agenda is attached for information.]

1.

2022 Advisory Committee on Accessibility and Inclusiveness Work Plan

That Council review and approve the Advisory Committee on Accessibility and Inclusiveness 2022 Work Plan. 

11.

DELEGATIONS:

12.

REPORTS:

a.

Parcel Tax Repeal Bylaw 2022 No. 7343

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To enact required changes to parcel tax bylaws due to changes in how the Regional District of Nanaimo will be collecting funds to support Regional parks and trails.

Recommendation:  That: 

1. “Regional Parks and Trails Parcel Tax Repeal Bylaw 2022 No. 7343” (To repeal “Parcel Tax Roll Preparation Bylaw 2021 No. 7323” and “Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324”) pass first reading;
2. “Regional Parks and Trails Parcel Tax Repeal Bylaw 2022 No. 7343” pass second reading; and,
3. “Regional Parks and Trails Parcel Tax Repeal Bylaw 2022 No. 7343” pass third reading.

b.

Development Permit Application No. DP1258 and Development Variance Permit No. DVP431 - 3123 Robin Hood Drive

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy Chief Administrative Officer. 

Purpose:  To present for Council’s consideration a development permit application to allow a driveway access and site servicing improvements within the required watercourse setback, and to concurrently present for Council’s consideration a development variance permit application to reduce the minimum lot depth requirement in order to facilitate a two-lot subdivision at 3123 Robin Hood Drive.

Recommendation:  That Council

1. issue Development Permit No. DP1258 at 3123 Robin Hood Drive with a variance to reduce the minimum required watercourse setback from 7.5m to 0m for the proposed driveway access and site servicing improvements; and, 
2. issue Development Variance Permit No. DVP431 at 3123 Robin Hood Drive with a variance to reduce the minimum lot depth requirement from 30m to 29.6m for proposed Lots A and B.

c.

Development Variance Permit Application No. DVP432 - 2384 Mill Road

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy Chief Administrative Officer.

Purpose:  To present for Council’s consideration, a development variance permit application to reduce the minimum lot depth requirement in order to facilitate a two-lot subdivision at 2384 Mill Road. 

Recommendation:  That Council issue Development Variance Permit No. DVP432 at 2384 Mill Road with a variance to reduce the minimum lot depth requirement from 30m to 26.43m for proposed Lot A; and, 29.44m for proposed Lot B.

d.

Short-Term Rental - Operator's Guide

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy Chief Administrative Officer.

Purpose:  To provide Council for information the recently developed “Short-Term Rental – Operator’s Guide”.

13.

BYLAWS:

a.

“Official Community Plan Amendment Bylaw 2021 No. 6500.045”

That “Official Community Plan Amendment Bylaw 2021 No. 6500.045” (To include the Bowers District Master Plan as Schedule M of the “Official Community Plan Bylaw 2008 No. 6500”) be adopted.

b.

“Official Community Plan Amendment Bylaw 2021 No. 6500.047”

That “Official Community Plan Amendment Bylaw 2021 No. 6500.047” (To re-designate 30 Maki Road on the Official Community Plan Schedule A - Future Land Use Plan [Map 1] from ‘Neighbourhood’ to ‘Light Industrial;’ and to re-designate 30 Maki Road on the Chase River Neighbourhood Plan Schedule A – Future Land Use and Mobility from ‘Low-Medium Density Residential’ to ‘Service Industrial Enterprise Area’) be adopted.

14.

NOTICE OF MOTION:

15.

OTHER BUSINESS:

a.

Councillor Armstrong Motion re:  The Caledonia Warming Centre

At the 2022-FEB-28 Regular Council Meeting, Councillor Armstrong advised that she would be bringing forward the following motion for consideration:

That Council direct Staff to return with costs of security for the Caledonia warming centre.

16.

QUESTION PERIOD:

17.

ADJOURNMENT: