AGENDA

SPECIAL COUNCIL MEETING

Meeting #:
Date:
Time:
4:30 p.m. to proceed "In Camera", Reconvene the Open Meeting at 7:00 p.m.
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

 

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2) and,

Section 90(2):

(b)  the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2018-DEC-10 at 4:30 p.m.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Wednesday, 2018-DEC-12 at 9:00 a.m.

At the Special In Camera Council Meeting Held December 17, 2018 Council selected the following award recipients for the 2019 Culture and Heritage Awards: 

Mr. Dean Chadwick – 2019 Honour in Culture Award
Nanaimo Historical Society – 2019 Honour in Heritage Award
Mr. Nico Rhodes – 2019 Emerging Cultural Leader Award

That Council approve Councillor Bonner to attend the Symposium on Water Stewardship in a Changing Climate, held on April 3 and 4, 2019, in Parksville, BC.

Camela Tang, President, Nanaimo Boathouse Society, and Ian Niamath, Architect, to speak regarding working with the City to build the Nanaimo Boathouse and Paddling Centre.

Lynn Burrows, Brechin United Church Outreach Team and Joan Hunting to request $10,000 to cover facilitator and refreshments cost for five reconciliation workshops.

Darrel Gyorfi and Fred MacDonald to speak regarding safety, security and criminal concerns as well as demographics and makeup in the Newcastle Neighbourhood.

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To present for Council’s consideration, resolutions for submission to the Association of Vancouver Island and Coastal Communities for consideration at the 2019 Annual General Meeting and Convention.

Recommendation:  That Council provide direction regarding the following resolutions:

(a)  Development Cost Charges

WHEREAS the Local Government Act currently restricts the imposition of Development Cost Charges to areas of sewage, water, drainage, highway facilities and park land;

AND WHEREAS new development creates capital cost burdens on municipalities in other areas, such as emergency services, solid waste management, and recreational and cultural facilities;

THEREFORE BE IT RESOLVED that Association of Vancouver Island and Coastal Communities and Union of BC Municipalities request the provincial government amend the Local Government Act to allow for the imposition of Development Cost Charges in areas other than sewage, water, drainage, highway facilities and park land.

(b)  Property Taxation:

WHEREAS Section 193 of the Community Charter restricts a municipality from imposing fees or taxes except as expressly authorized under the Community Charter or another Act;

AND WHEREAS urban sprawl creates higher infrastructure costs, transportation costs, and other expenses borne by society;

AND WHEREAS municipalities attempt to control urban sprawl whilst encouraging healthier lifestyles and alternative modes of transportation;

THEREFORE BE IT RESOLVED that the provincial government amend the Community Charter to allow municipalities to adjust their property tax rates by setting density brackets in their jurisdiction, to use at their discretion, as an incentive to reduce urban sprawl and as a method of assigning infrastructure and maintenance costs more accurately amongst end users.

To be introduced by Laura Mercer, Acting Director, Financial Services.

Purpose:  To introduce “Port Theatre Borrowing Bylaw 2019 No. 7282”, for first, second and third readings and to obtain a Council resolution to fund $100,000 of the City’s commitment for the project from the Strategic Infrastructure Reserve.

Recommendation:

  1. That “Port Theatre Borrowing Bylaw 2019 No. 7282” (To authorize the borrowing of up to $4,500,000 for the construction of the Port Theatre Community Performing Arts Centre), pass first reading;
  2. That “Port Theatre Borrowing Bylaw 2019 No. 7282” pass second reading; and,
  3. That “Port Theatre Borrowing Bylaw 2019 No. 7282” pass third reading.
  4. That Council approve funding $100,000 of the City’s commitment of the Port Theatre Performing Arts Centre funding from the Strategic Infrastructure Reserve.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To obtain Council approval of the 2019 Culture & Heritage Grant (Operating and Projects funding) recommendations to provide support to non-profit culture and heritage organizations.

Recommendation: ​ That Council approve the 2019 Culture & Heritage Grant (Operating and Projects funding) recommendations of $338,887 as follows:

2019 Culture & Heritage Operating Grant Recommendations

Applicant Name

Rec.

A Capella Plus Choral Society

$2,550

Crimson Coast Dance Society **

$23,200

Friends of Nanaimo Jazz Society

$3,900

Heart of the Island Chorus Society

$2,400

Hub City Cinema Society

$6,500

Island Bel Canto Singers

$1,500

Island Consort Society

$1,175

L’association des Francophones de Nanaimo

$19,000

Malaspina Choir Society

$2,500

Mid Island Metis Nation

$9,900

Nanaimo African Heritage Society

$3,792

Nanaimo Arts Council

$22,000

Nanaimo Blues Society

$12,050

Nanaimo Chamber Orchestra

$4,150

Nanaimo Concert Band Society

$6,950

Nanaimo Conservatory of Music **

$18,400

Nanaimo International Jazz Festival Association

$9,950

Nanaimo Literacy Association

$3,100

Nanaimo Tidesmen

$2,350

Pacific Coast Stage Company

$7,100

Pacific Institute of Bagpiping and Celtic Music Society

$2,450

TheatreOne **

$42,450

Vancouver Island Symphony **

$89,244

Western Edge Theatre **

$13,850

Wordstorm Society of the Arts

$2,719

** Recommended for three-year funding

2019 Culture & Heritage Project Grant Recommendations

Applicant Name

Project Name

Rec.

Crimson Coast Dance Society

Mixed Ability Dance Jams

$2,200

Federation of BC Writers

Spring Writes 2019

$3,000

Literacy Central Vancouver Island

VI Childrens’ Book Festival

$3,000

Literacy Central Vancouver Island

Literary Cabaret

$2,800

Mid Island Youth & Community Development Cooperative

FOOD ART FUN

$1,222

Nanaimo Ballroom Dance Society

Island Fantasy Ballroom Dance Competition

$4,600

Nanaimo Blues Society

Summertime Blues Pre-Event

$2,250

Nanaimo Sings! Choral Festival Society

Say “Hello” to Spring with a Vocal Tune-Up

$1,200

Opera Nanaimo

Madama Butterfly

$2,800

Pacific Institute of Bagpiping and Celtic Music

Pacific Gael Youth Band

$2,000

St. Andrew’s United Church

Merry Andrew Players

$635

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To obtain Council’s endorsement of a collaborative application to the Union of BC Municipalities for funding under the Community Child Care Planning Program grant stream.

Recommendation:  That Council support an application to the Union of BC Municipalities for funding under the Community Child Care Planning Program on behalf of a collaborative group comprised of the City of Nanaimo and one or more local governments in the region, and that the City of Nanaimo provide overall grant management for the collaborative.

To be introduced by Bill Sims, Director, Engineering and Public Works.

Purpose:  To seek approval to increase the budget for the Seventh Street Pump Station and Force Main project by $600,000.

Recommendation:  That Council direct Staff to increase the budget for DCC SS45 Chase River Pump Station and Force main by $350,000 and increase the budget for Seventh Street Watermain: Park to Douglas by $250,000.

That “Financial Plan Bylaw 2018 No. 7279” (To confirm and adopt the 2019 - 2023 Financial Plan) be adopted.

During the 2018-DEC-17 Council Meeting, Councillor Hemmens advised that she would be bringing forward the following motion for consideration:

"That Staff develop a Terms of Reference for a Governance and Priorities Committee by March 1, 2019, with the following considerations:

1.  The Committee will include all members of Council;

2.  The Committee is intended to be an open forum for more robust discussion and debate on select priority topics, with recommendations provided to Council for consideration; and,

3.  The Committee is intended to be a forum where guests and subject matter experts can be invited to participate in discussion."

During the 2018-DEC-17 Council Meeting, Councillor Bonner advised that he would be bringing forward the following motion for consideration:

"That Staff review the Community Amenity Contribution calculation, currently set at $1,000 per residential unit and $34/m2 of commercial gross floor area, to ensure it is consistent with current practices and market conditions and to ensure it responds to the local need for affordable housing."

During the 2018-DEC-17 Council Meeting, Councillor Bonner advised that he would be bringing forward the following motion for consideration:

"That Staff engage with Arts and Culture groups who lease property from the City of Nanaimo by May 1, 2019 to determine if the groups would benefit from multi-year lease agreements in order to be eligible apply to for grant funding from senior levels of governments for capitol projects."

During the 2018-DEC-17 Council Meeting, Councillor Bonner advised that he would be bringing forward the following motion for consideration:

"That Staff develop an implementation plan for responding to Truth and Reconciliation Call-to-Action #57 for Council’s consideration by July 1, 2019."

At the 2018-DEC-17 "In Camera" Council Meeting, Allan Dick and Kenneth Hample were appointed to the Board of Variance.