AGENDA

FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:
-
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium on Wednesday, 2018-AUG-08, at 9:00 a.m.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium on Monday, 2018-NOV-26 at 9:00 a.m.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium on Tuesday, 2018-NOV-27 at 9:00 a.m.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium on Tuesday, 2018-DEC-04 at 9:00 a.m.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium on Wednesday, 2018-DEC-05 at 9:00 a.m.

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To provide for the Finance and Audit Committee’s consideration, the draft 2019 key date calendar.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the 2019 Finance and Audit Committee Key Date Calendar.

To be introduced by Karen Fry, Fire Chief.

Purpose:  To advise the Finance and Audit Committee that a capital project to repair critical infrastructure of the Bastion Street Parkade budgeted for $242,000 for post tension strand construction will require an additional $136,100 in funding to complete the required scope of work.

Recommendation:  That the Finance and Audit Committee recommend that Council approve an additional $136,100, funded from the Parking Reserve, to complete the Bastion Parkade Post Tension Strand Construction capital project.

To be introduced by Bill Sims, Director, Engineering and Public Works.

Purpose:  To obtain the Finance and Audit Committee’s recommendation that Council approve adding a Downtown Parking Signage project to the 2019 budget.

Recommendation:  That the Finance and Audit Committee recommend that Council approve adding $17,500 to the 2019 budget for a Downtown Parking Signage project to be funded from the Parking Reserve.

To be introduced by Bill Sims, Director of Engineering and Public Works.

Purpose:  To obtain Council’s approval to add three projects to the 2019 – 2023 Financial Plan based on a funding commitment from the Insurance Corporation of British Columbia (ICBC).

Recommendation:  That the Finance & Audit Committee recommend to Council to approve the addition of three new projects in 2019 to install pedestrian warning flashers, to be funded by ICBC and the New Horizons Senior Program.

To be introduced by Jane Rushton, Manager, Purchasing and Stores.

Purpose:  This report provides information in compliance with the City’s Procurement Policy (03-1200-01) regarding single and sole source purchases, awards in excess of $250k and policy non-compliance.

Recommendation:  That the report titled Quarterly Direct Award (Single and Sole Source), Purchases in Excess of $250,000, and Instances of Non-Compliance Purchases, dated February 20, 2019, be received for information.

To be introduced by Laura Mercer, Acting Director, Financial Services.

Purpose:  To have the Finance and Audit Committee recommend that Council approve a borrowing resolution to finance an automated garbage truck through the Municipal Finance Authority’s equipment financing program.

Recommendation:  That the Finance and Audit Committee recommend that the Council of the City of Nanaimo authorizes up to $432,396 be borrowed, under Section 175 of the Community Charter, from the Municipal Finance Authority, for the purpose of purchasing an automated garbage truck; and that the loan be repaid with five (5) years, with no rights of renewal.