AGENDA

REGULAR COUNCIL MEETING

Meeting #:
Date:
Time:
4:30 p.m. to proceed "In Camera", Open Meeting to reconvene at 7:00 p.m.
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

 

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(f) law enforcement, if the Council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under Section 98 [annual municipal report];

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2019-JUN-10 at 5:30 p.m.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Thursday, 2019-JUN-13 at 7:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2019-JUN-17 at 5:00 p.m.

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Wednesday, 2019-JUN-19 at 9:00 a.m.

[Note:  A link to the 2019-JUN-26 Finance and Audit Committee agenda is attached for information.]

That Council direct Staff to prepare a business case regarding the addition of an environmental position focused around coordination of the Environmental Sustainability Action Plan.

That Council approve an allocation of $20,000 from the Housing Legacy Reserve to the First Unitarian Fellowship of Nanaimo to extend shelter hours in order to provide additional programming, services and supports at the Unitarian Shelter until 2020-MAR-31.

That Council approve the request from the Mid-Island Youth and Community Development Cooperative for a Community Program Development Grant in the amount of $2,850 to assist in funding Nanaimo Earth Day Social Enterprise.

That Council approve the 911 Firewall upgrade and allocate $30,000 from the E911 Reserve.

That Council direct Staff to join the E3 Fleet program and complete the Green Fleet Performance Review in 2019.

That Council approve adding $100,000 to 2019 and $200,000 to 2020 for the South Fork and Jump Creek Dams Inundation Mapping Study to be funded from a grant contribution of $150,000 and $150,000 from Water Reserves.

To be introduced by John Van Horne, Director, Human Resources.

Purpose:  To present a revised Management Terms and Conditions of Employment Bylaw to Council for adoption.

Recommendation:

  • That “Management Terms and Conditions of Employment Bylaw 2019 No. 7273” (To establish the terms and conditions of employment for officers and excluded employees of the City) pass first reading;
  • That “Management Terms and Conditions of Employment Bylaw 2019 No. 7273” pass second reading; and
  • That “Management Terms and Conditions of Employment Bylaw 2019 No. 7273” pass third reading.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with an update on the amendments to the Manual of Engineering Standards and Specifications that is planned for presentation to Council as a bylaw amendment on 2019-JUL-22.  The Manual of Engineering Standards and Specifications forms part of the “Subdivision Control Bylaw 1989 No. 3260” as Schedule ‘A’.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval to issue a ten-year co-management agreement to the Harbour City Theatre Alliance Society for the continued operation of the Harbour City Theatre at 25 Victoria Road.

Recommendation:  That Council:

  1. approve a ten-year co-management agreement with the Harbour City Theatre Alliance Society at 25 Victoria Road; and
  2. authorize the Mayor and Corporate Officer to execute the agreement.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a mixed-use development with 181 residential units and commercial space located at 560 Third Street.

Recommendation:  That Council issue Development Permit No. DP1126 at 560 Third Street with the following variances:

  • increase the percentage allocated for residential use in order to be eligible for a shared parking reduction from 75% to 96%;
  • increase the maximum permitted building height from 14m to 15m; and
  • increase the maximum permitted height of a retaining wall outside of the required yard setback area from 3m to 4.1m

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 4061 Norwell Drive to allow “Cannabis Retail Store” as a site-specific use in the Neighbourhood Centre (CC2) zone.

Recommendation:  That Council deny the application and associated readings to “Zoning Amendment Bylaw 2019 No. 4500.151” (To rezone 4061 Norwell Drive in order to permit “Cannabis Retail Store” as a site-specific use in the Neighbourhood Centre [CC2] zone).

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with options for changes to “City of Nanaimo Zoning Bylaw 2011 No. 4500” related to the siting of a Federally-approved Supervised Consumption Service.

Presentation:

1.  Lisa Bhopalsingh, Manager, Community and Cultural Planning.

Delegation:

1.  Dr. Paul Hasselback, Medical Health Officer, Island Health. 

Recommendation:  That Council direct Staff to:

  1. bring forward proposed changes to “City of Nanaimo Zoning Bylaw 2011 No. 4500” to repeal the definition of ‘Drug Addiction Treatment Facility’;
  2. bring forward proposed changes to “City of Nanaimo Zoning Bylaw 2011 No. 4500” to add a definition for ‘Supervised Consumption Service’; and
  3. provide Council an update on the 2017-DEC-11 Staff report "Response to Health, Social and Safety Issues in the Downtown”.
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