AGENDA
SPECIAL FINANCE AND AUDIT COMMITTEE MEETING

-
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 12:00 - 12:30 P.M.


[Note:  This meeting will be live streamed and video recorded for the public.]

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-MAR-17, at 9:01 a.m.

Liette Bates-Eamer and Sarah Burden, Chartered Professional Accountants, KPMG, to present via Zoom.

To be introduced by Shelley Legin, General Manager, Corporate Services.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To present the 2020 Annual Financial Statements for acceptance by the Finance and Audit Committee.

Recommendation:  That the Finance and Audit Committee recommend that Council accept the 2020 Annual Financial Statements for the City of Nanaimo.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide the Finance and Audit Committee with possible scenarios for freezing property taxes for Business Class 6 for one year and the related impacts.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide Council with information on the City of Nanaimo’s 2021 property tax penalty scheme.

Recommendation:  That the Finance and Audit Committee recommend that Council:

  • Keep the property tax due date at 2021-JUL-02;
  • Change the first property tax penalty due to 1% on 2021-JUL-02; and,
  • Extend the second property tax penalty due date to 2021-SEP-10 and change to 9%

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To provide Council with an update of the status of the Serauxmen Stadium Outfield fencing project, project funding requirements, and possible additional scope of work.

Recommendation:  That the Finance and Audit Committee recommend that Council provide additional funding to the 2021 Serauxmen Stadium Outfield Fence Project as follows:

  1. $175,000 for project contingency and possible soil removal and disposal, funded from the Asset Management Reserve; and,
  2. $153,000 for left and right foul line fencing, funded from the Asset Management Reserve.

To be introduce by Shelley Legin, General Manager, Corporate Services. 

Purpose:  To provide Council with information on a potential project for the 2021 Asset Management Planning Program, and obtain a Council resolution.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to submit an application to the 2021 Asset Management Planning Program for the Sanitary Lift Station Condition Assessment Project, and provide overall grant management. 

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide Council with information on a suitable project for an application under the Local Government Development Approvals Program.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to submit an application to the Local Government Development Approvals Program for the Development Approval Improvement project, and provide overall grant management. 

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide Council with information on potential projects for the Canada Healthy Communities Initiative Second Intake, and obtain a Council resolution for the selected project.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to submit an application to the Canada Healthy Communities Initiative for the Maffeo Sutton Playground Phase 2.

To be introduce by Shelley Legin, General Manager, Corporate Services. 

Purpose:  To advise the Finance and Audit Committee that the City has submitted a grant application totaling $14,635 for the Harewood Centennial Park Accessible and Inclusive Playground Upgrade project.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To request funding for the City of Nanaimo’s sponsorship of the 2021 Vancouver Island Economic Alliance Conference.

Recommendation:  That the Finance and Audit Committee recommend that Council sponsor the 2021 Vancouver Island Economic Alliance Summit as a platinum sponsor with a $10,000 financial contribution.