MERGED AGENDA
REGULAR COUNCIL MEETING

3:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;


(c) labour relations or other employee relations;


(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;


 Community Charter Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

This item will commence from 7:00 p.m. - 8:00 p.m., until such time, other Agenda items will be discussed.

[Note:  A link to the agenda for the 2022-DEC-01 Special Finance and Audit Committee Meeting is attached for information.]

That Council support the New Overhead Allocation Method and proposed sewer and water user fee increases. 

That Council direct Staff to implement the recommended Water and Sewer Utility rate structures as presented to the Committee at the Special Finance and Audit Committee meeting on November 24, 2022, to be effective January 1, 2023. 

That Council: 

  • add 20 new firefighters effective August 2023 and increase the budget for the planned Heavy Rescue Vehicle from $1,157,500 to $1,600,000 to include pumper capabilities to the 2023 – 2027 Financial Plan.  
  • add 20 new firefighters effective January 2025, add a project to 2024 for $1,224,300 funded from the strategic infrastructure reserve for a new fire engine and a project to 2023 and 2024 for up to $1,451,000 for modifications/renovations to Fire Stations to the 2023 – 2027 Financial Plan with staff to provide updated costing for modifications/renovations for final budget.  

That the following items be approved, resulting in an additional 0.42% tax increase:

  • HR Advisor: OH & S Support position added to the 2023 – 2027 Financial Plan effective April 1, 2023 and funded by General Revenue.
  • Records Management Clerk position added to the 2023 -2027 Financial Plan effective April 1, 2023 and funded by General Revenue.
  • Cemetery Clerk – Temporary full-time position for 15 months (April 1, 2023 to June 30, 2024) funded by General Revenue.
  • Community Development Clerk position added to the 2023 – 2027 Financial Plan effective April 1, 2023 and funded by General Revenue.
  • Project Accountant position added to the 2023 – 2027 Financial Plan effective April 1, 2023 and funded by General Revenue.
  • Project Budget Accounting Clerk position added to the 2023 – 2027 Financial Plan effective April 1, 2023 and funded by General Revenue.
  • Recreation & Culture Assistant Coordinators – 2 positions added to the 2023 – 2027 Financial plan with one position effective April 1, 2023 and one effective January 1, 2024 and funded by General Revenue.

That Council add a $50,000 project for an EV Ready Fleet Plan Study to 2023 of the 2023 – 2027 Financial Plan.

That Council add a Road Safety & Performance Coordinator position to the 2023 – 2027 Financial Plan effective April 1, 2023. 

That Council add a Sewer Operator in Training position to the 2023 – 2027 Financial Plan effective April 1, 2023.

That Council add a Water Operator in Training position to the 2023 – 2027 Financial Plan effective April 1, 2023. 

That Council budget the RCMP contract at 92% for 2023 and 95% for 2024 to 2027 for the 2023 – 2027 Financial Plan. 

That Council increase the unallocated pedestrian improvement budget from $300,000 to $1,000,000 for 2023, funded from the Strategic Infrastructure Reserve.

Collen Middleton, Nanaimo Area Public Safety Association, to speak regarding NAPSA's advocacy position, sharing resources, and speaking up for public safety in Nanaimo.

Tim McGrath to speak regarding concerns with the NANDU site and requesting that Council take action.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present Council with an application to 1) discharge a Section 215 and Section 219 covenant from the property titles of 514, 540 Haliburton Street, 120 Needham Street, and 575 Nicol Street; and, 2) secure a covenant to bind the titles of 120 Needham Street and 575 Nicol Street, in order to facilitate redevelopment of the subject properties.


It is requested that Council hear anyone wishing to speak with respect to CA18 - 514, 540 Haliburton Street, 120 Needham Street and 575 Nicol Street.


Recommendation:  That Council direct Staff to discharge and amend the covenants on the property titles of 514, 540 Haliburton Street, 120 Needham Street, and 575 Nicol Street, as outlined in the "Proposed Covenant Amendment" section of the Staff Report dated 2022-DEC-05.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present for Council's consideration, a development variance permit application to allow the construction of a carriage house and the siting of an existing heat pump.


It is requested that Council hear anyone wishing to speak with respect to DVP441 - 133 Pirates Lane.


Recommendation:  That Council issue Development Variance Permit No. DVP441 at 133 Pirates Lane to allow the construction of a carriage house and make lawful the siting of an existing heat pump with variances outlined in the "Proposed Variances" section of the staff report dated 2022-DEC-05.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To inform Council that an application has been received to amend the existing liquor licence at 940 Old Victoria Road (Wolf Brewing Company) to permit a permanent extension for the existing temporary outdoor patio area.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To inform Council that an application has been received to amend the existing liquor licence at 1630 East Wellington Road (Royal Canadian Legion Branch No. 256) to change the hours of liquor service.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To introduce a modernized Storm Sewer Regulation and Fee Bylaw for Council's consideration.


Recommendation:


That “Storm Sewer Regulation and Fee Bylaw 2022 No. 7351” (A bylaw to regulate and collect fees and fines for the storm sewer system service) pass first reading.


That “Storm Sewer Regulation and Fee Bylaw 2022 No. 7351” pass second reading.


That “Storm Sewer Regulation and Fee Bylaw 2022 No. 7351” pass third reading. 

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To introduce "South West Bulk Water Rate Amendment Bylaw 2022 No. 7099.11" for first, second and third reading.


Recommendation:  That:

  1. “South West Bulk Water Rate Amendment Bylaw 2022, No. 7099.11” (A bylaw to set the 2023 bulk water rate for South West Extension) pass first reading;  
  2.  “South West Bulk Water Rate Amendment Bylaw 2022, No. 7099.11” pass second reading; and,
  3.  “South West Bulk Water Rate Amendment Bylaw 2022, No. 7099.11” pass third reading.

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To introduce “Municipal Solid Waste Collection Amendment Bylaw 2022 No. 7128.14”, and recommend for first, second and third readings.


Recommendation:  That:

  1. “Municipal Solid Waste Collection Amendment Bylaw 2022, No. 7128.14” (A bylaw to  set the solid waste collection rates for 2023) pass first reading;
  2. “Municipal Solid Waste Collection Amendment Bylaw 2022, No. 7128.14”, pass second reading; and,
  3. “Municipal Solid Waste Collection Amendment Bylaw 2022, No. 7128.14”, pass third reading. 

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To introduce "User Fee Subsidies Amendment Bylaw 2022 No. 7095.04" for first, second and third readings.


Recommendation:  That:

  1. “User Fee Subsidies Amendment Bylaw 2022, No. 7095.04” (A bylaw to set the 2023 thresholds for User Fee Subsidies) pass first reading;
  2. “User Fee Subsidies Amendment Bylaw 2022, No. 7095.04” pass second reading; and,
  3. “User Fee Subsidies Amendment Bylaw 2022, No. 7095.04” pass third reading. 

To be introduced by Laura Mercer, Director, Finance. 


Purpose:  To introduce “Waterworks Rate and Regulation Amendment Bylaw 2022, No. 7004.18” for first, second, and third reading.


[Note:  Report and bylaw to be distributed on the addendum.]

Purpose:  To introduce “Waterworks Rate and Regulation Amendment Bylaw 2022, No. 7004.18” for first, second, and third reading.


Recommendation: That 

  1. “Waterworks Rate and Regulation Amendment Bylaw 2022, No. 7004.18” (A bylaw to set the water rates for 2023) pass first reading;
  2. “Waterworks Rate and Regulation Amendment Bylaw 2022, No. 7004.18” pass second reading; and,
  3. “Waterworks Rate and Regulation Amendment Bylaw 2022, No. 7004.18” pass third reading. 

To be introduced by Laura Mercer, Director, Finance. 


Purpose:  To introduce “Sewer Regulation and Charges Amendment Bylaw 2022, No. 2496.35” for first, second and third reading.


[Note:  Report and bylaw to be distributed on the addendum.]

Purpose:  To introduce “Sewer Regulation and Charges Amendment Bylaw 2022, No. 2496.35” for first, second and third reading.


Recommendation: That:

  1. "Sewer Regulation and Charge Amendment Bylaw 2022, No. 2496.35” (A bylaw to set the 2023 rates for sanitary sewer) pass first reading;
  2. “Sewer Regulation and Charge Amendment Bylaw 2022, No. 2496.35” pass second reading; and,
  3. "Sewer Regulation and Charge Amendment Bylaw 202, No. 2496.35” pass third reading.

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To present for Council's consideration the draft 2023 Acting Mayor Schedule.


Recommendation:  That Council approve the 2023 Acting Mayor Schedule as presented:

  NAME                                                       DATE


Councillor Geselbracht                     2023-JAN-01 to 2023-FEB-12


Councillor Armstrong                        2023-FEB-13 to 2023-MAR-26


Councillor Thorpe                             2023-MAR-27 to 2023-MAY-07


Councillor Brown                              2023-MAY-08 to 2023-JUN-25


Councillor Hemmens                        2023-JUN-26 to 2023-AUG-13


Councillor Eastmure                         2023-AUG-14 to 2023-SEP-24


Councillor Manly                               2023-SEP-25 to 2023-NOV-05


Councillor Perrino                             2023-NOV-06 to 2023-DEC-31

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To present the 2023 Council Key Date Calendar for Council's approval. 


Recommendation: That Council approve the 2023 Council and Committee Key Date Calendars as presented on Attachment D of the Staff report titled “2023 Council and Committee Key Date Calendars”. 

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