AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

Wednesday, December 15, 2021 at 9:00 A.m. - 12:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 10:15 - 10:30 A.M.

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be live streamed and video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Friday, 2021-NOV-05, at 9:00 a.m.

b.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-NOV-10, at 9:00 a.m.

c.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-NOV-17, at 9:00 a.m.

d.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Friday, 2021-NOV-19, at 9:00 a.m.

e.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-NOV-22, at 3:23 p.m.

5.

PRESENTATIONS:

6.

DELEGATIONS:

7.

REPORTS:

a.

Nanaimo Lawn Bowling Club Request - Green Repairs at Bowen Park

To be introduced by Lynn Wark, Director, Recreation & Culture.

Purpose:  To provide information to Council on the Nanaimo Lawn Bowling Club’s request for financial support for repairs to the bowling green at Bowen Park

Delegation:

1. Frances Tester, Nanaimo Lawn Bowling Club

Recommendation:  That Council approve the allocation of up to $20,000 from 2021 surplus project funds to support the repairs necessary at the Lawn Bowling Club.

b.

Brechin Boat Ramp - Dock Replacement

To be Introduced by Lynn Wark, Director, Recreation & Culture

Purpose:  To provide an update to Council regarding the replacement of a portion of the dock at the Brechin Boat Ramp.

Recommendation:  That the Finance and Audit Committee recommend that Council add to 2021 of the 2021-2025 Financial Plan a project for the dock replacement at the Brechin Boat Ramp with funding from the Brechin Boat Ramp Reserve and private contributions.

c.

Port Theatre Chiller Replacement

To be introduced by Lynn Wark, Director, Recreation & Culture

Purpose:  To obtain Council’s approval for additional funding to replace the Port Theatre Chiller system with a new heat pump system.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to increase the budget for the Port Theatre Chiller Replacement project from $712,199 to $1,042,005 funded by a $74,640 grant from CleanBC and $255,166 from the Climate Action Reserve Fund.

d.

Port Theatre Project Changes

To be introduced by Lynn Wark, Director, Recreation & Culture

Purpose:  To inform Council of the changes to a 2021 project to replace ceramic tiles in washrooms, dressing rooms, backstage, and in the main washrooms at the Port Theatre.

e.

Culture & Event Grants 2022 - Fund Recommendations

To be introduced by Lynn Wark, Director, Recreation & Culture

Purpose:  To recommend Council approval of the 2022 Culture & Event grant funds (Operating, Project and Downtown Event) to support the activities of non-profit culture and heritage organizations, and contribute to the success of events and initiatives planned for downtown.

Recommendation:  That the Finance & Audit Committee recommend that Council:

1. approve 2022 Cultural Grant Funding (Operating, Project and Downtown Event) recommendations of $510,211 as follows:

• Applicant Name: Crimson Coast Dance Society
• Recommended: Operating $28,002
• Applicant Name: L’Association des francophones de Nanaimo
• Recommended: Operating $24,000
• Applicant Name: Mid Island Metis Nation Association
• Recommended: Operating $15,000
• Applicant Name: Nanaimo Arts Council
• Recommended: Operating $16,004
• Applicant Name: Nanaimo Concert Band
• Recommended: Operating $8,000
• Applicant Name: Nanaimo Conservatory of Music
• Recommended: Operating $19,143
• Applicant Name: Pacific Coast Stage Company
• Recommended: Operating $18,000
• Applicant Name: Nanaimo Festival Heritage Theatre Society (TheatreOne)
• Recommended: Operating $52,500
• Applicant Name: Nanaimo Chapter of the SPEBSQSA (Tidesmen Chorus)
• Recommended: Operating $4,900
• Applicant Name: Vancouver Island Symphony
• Recommended: Operating $93,000
• Applicant Name: Western Edge Theatre Society
• Recommended: Operating $19,000
• Applicant Name: A Cappella Plus Choral Society
• Project Name: Season of choral programs
• Recommended: Project $5,000
• Applicant Name: Festival of Banners Association
• Project Name: 2022 Banner Festival
• Recommended: Project $5,012
• Applicant Name: Friends of Nanaimo Jazz Society
• Project Name: Season of jazz programs
• Recommended: Project $10,000
• Applicant Name: Island Bel Canto Singers Society
• Project Name: Season of choral programs
• Recommended: Project $1,500
• Applicant Name: Island Consort Society
• Project Name: Season of musical programs
• Recommended: Project $2,000
• Applicant Name: Malaspina Choral Society
• Project Name: Season of choral programs
• Recommended: Project $3,000
• Applicant Name: Nanaimo African Heritage Society
• Project Name: Promoting Black History & Diversity in 2022
• Recommended: Project $5,000
• Applicant Name: Nanaimo Ballroom Dance Society
• Project Name: Island Fantasy Ball Dance Showcase and Competition
• Recommended: Project $8,000
• Applicant Name: Nanaimo Chamber Orchestra
• Project Name: Season of concert programs
• Recommended: Project $2,000
• Applicant Name: Nanaimo Sings! Choral Festival Society
• Project Name: Made in Nanaimo: Songs for Sharing
• Recommended: Project $6,500
• Applicant Name: Nanaimo Ukulele Festival Society
• Project Name: Nanaimo Ukulele Festival 2022
• Recommended: Project $1,000
• Applicant Name: Vancouver Island Short Film Festival
• Project Name: Vancouver Island Short Film Festival 2022
• Recommended: Project $5,250
• Applicant Name: Wordstorm Society of the Arts
• Project Name: Season of programs
• Recommended: Project $4,800
• Applicant Name: Wordstorm Society of the Arts
• Project Name: Brand Development & Logo Redesign
• Recommended: Project $3,600

2022 Downtown Event Revitalization Grants

• Applicant Name: Downtown Nanaimo Business Association
• Event Name: Corner Concerts
• Recommended: $5,000
• Applicant Name: Downtown Nanaimo Business Association
• Event Name: WinterFest
• Recommended: $18,000
• Applicant Name: Graham G. C. Villette
• Event Name: Jazz Above Ground - Nanaimo
• Recommended: $950
• Applicant Name: Greater Nanaimo Chamber of Commerce
• Event Name: Thursday Night Street Market
• Recommended: $30,000
• Applicant Name: Humanity in Community Foundation
• Event Name: Hub City Walls
• Recommended: $28,980
• Applicant Name: Nanaimo Arts Council
• Event Name: Nanaimo Artwalk
• Recommended: $4,593
• Applicant Name: Nanaimo Chapter, Federation of Canadian Artists
• Event Name: Nanaimo Fine Arts Show
• Recommended: $2,200
• Applicant Name: Nanaimo Concert Band
• Event Name: 150^th Anniversary
• Recommended: $3,577
• Applicant Name: Nanaimo Downtown Farmers Market Society
• Event Name: Farmers’ Market
• Recommended: $9,200
• Applicant Name: Nanaimo Dragon Boat Festival Society
• Event Name: Save-On-Foods Dragon Boat Festival
• Recommended: $12,000
• Applicant Name: Nanaimo International Jazz Festival Association
• Event Name: Nanaimo International Jazz Festival
• Recommended: $25,000
• Applicant Name: Old City Quarter Association
• Event Name: Hallowe’en in the OCQ
• Recommended: $500
• Applicant Name: Old City Quarter Association
• Event Name: Sounds of Summer in the OCQ
• Recommended: $5,000
• Applicant Name: Old City Quarter Association
• Event Name: Christmas in the OCQ
• Recommended: $2,000
• Applicant Name: Pacific Coast Stage Company
• Event Name: Outdoor Fringe Presentations & Drive-In Theatre
• Recommended: $3,000

f.

Social Planning Grants

To be introduced by Dale Lindsay, General Manager, Development Services

Purpose:  To obtain the Finance and Audit Committee’s recommendation for Council approval of the Social Planning Grant allocations for 2022.

Recommendation:  That the Finance and Audit Committee recommend that Council approve a total of $75,000  for the 2022 Social Planning Grant allocations as follows:

2022 Community Vitality Grants

Organization:  Lost Lake Neighbourhood Association
Project:  Lost Lake Road Greenspace Enhancements
Amount:  $1,600

Organization:  Nanaimo Climate Action Hub Society
Project:  Community Climate Circles
Amount:  $5,000

Organization:  Nanaimo Community Kitchens
Project:  Cooking Out of the Box
Amount:  $4,400

Organization:   South End Community Association
Project:  Nanaimo South End Day
Amount:  $4,000

2022 Social Response Grants

Organization:  Island Crisis Care Society
Project:  Life skills for Community Connection
Amount:  $27,500

Organization:  Nanaimo Foodshare
Project:  Grow Nanaimo
Amount:  $16,500

Organization:  Nanaimo Literacy Association
Project:  Financial Literacy for Women Survivors of Domestic Violence
Amount:  $16,000

8.

OTHER BUSINESS:

9.

QUESTION PERIOD:

10.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

11.

ADJOURNMENT: