MERGED AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

Wednesday, May 19, 2021 at 9:00 A.m. - 12:00 P.m.

Virtual Meeting

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be live streamed and video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-APR-14, at 9:00 a.m.

5.

PRESENTATIONS:

a.

2022 - 2026 Financial Plan Development

To be introduced by Shelley Legin, General Manager, Corporate Services.

b.

Project Planning Overview

To be introduced by Shelley Legin, General Manager, Corporate Services.

1.

Add - 2021-2025 Project Plan Handout

2.

Add - 2021-2025 Reserve Balances Handout

6.

DELEGATIONS:

7.

REPORTS:

a.

Heritage Home Grant Application - 347 Milton Street 

To be introduced by Dale Lindsay, General Manager, Development Services. 

Purpose:  To obtain Council approval for a Heritage Home Grant for the Ledingham Residence located at 347 Milton Street.

Recommendation:  That the Finance and Audit Committee recommend that Council approve a $2,500 Heritage Home Grant to repair and repaint the exterior of the Ledingham Residence at 347 Milton Street.

b.

Nanaimo Search & Rescue Development of 195 Fourth Street - Phase 2

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To obtain Council approval to move Phase 2 from 2022 to 2021 to allow a continuation of the project already underway for the redevelopment of Nanaimo Search and Rescue’s operation centre at 195 Fourth Street.

Recommendation:  That the Finance and Audit Committee recommend that Council approve moving the Phase 2 project budget of $1,367,100 from 2022 to 2021 in the 2021-2025 Financial Plan.

c.

Stadium District Development Plan and Potential Interim Improvements

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

[Note:  Report to be distributed on the addendum]

1.

Add Report Titled "Stadium District Development Plan and Potential Interim Improvements"

Purpose:  To introduce potential interim (2021 and 2022) improvement options to Council for the City of Nanaimo’s medium sized stadium site.

Recommendation:  That the Finance and Audit Committee recommend that Council include the Stadium District improvement projects in 2021 and 2022 of the 2021 – 2025 Financial Plan.

d.

Two Billion Tree Request for Information

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To provide Council with information on the Federal Growing Canada’s Forests (GCF) program Two Billion Tree program.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to submit the Growing Canada’s Forests: Future Respondent form to Natural Resource Canada in response to the Two Billion Tree Request for Information for the Millstone / Nanaimo Riparian Restoration Project. 

e.

2020 Statement of Financial Information

To be introduced by Shelley Legin, General Manager, Corporate Services. 

Purpose:  To present the Finance and Audit Committee with the 2020 Statement of Financial Information for acceptance.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the City of Nanaimo 2020 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.

f.

FortisBC Vehicle Incentive Program

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To advise the Finance and Audit Committee that the City submitted an application and has been awarded a Natural Gas Vehicle Incentive totaling $13,600 from the FortisBC Vehicle Incentive Program. 

g.

2020 Annual Parking Reserve Fund Report

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To present the Finance and Audit Committee with the 2020 Annual Parking Reserve Fund Report for information purposes.

h.

2020 Development Cost Charge Reserve Fund Report

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To present the Finance and Audit Committee with the 2020 Development Cost Charge Reserve Fund Report for information purposes.

i.

Quarterly Purchasing Report (Single and Sole Source, Purchases in Excess of $250,000 and Instances of Non-Compliance Purchases)

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide information in compliance with the City’s Procurement Policy (03-1200-01) regarding single and sole source purchases, awards in excess of $250,000 and policy non‑compliance for the quarter 2021-JAN-01 to 2021-MAR-31.

j.

One Time Bonus Gas Tax Funding

To be introduced by Shelley Legin, General Manager, Corporate Services.

[Note:  Report to be distributed on the addendum]

1.

Add Report Titled "One Time Bonus Gas Tax Funding"

Purpose:  To provide the Finance and Audit Committee with information relating to the gas tax funding for 2021. 

8.

OTHER BUSINESS:

9.

ADJOURNMENT: