AGENDA
SPECIAL COUNCIL MEETING

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SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

[Note:  This meeting will be live streamed and video recorded for the public.]

[Note: A link to the Agenda for the 2020-NOV-30 Special Finance and Audit Committee Meeting is attached for information.]

[Note: The following recommendation was passed at the 2020-NOV-09 Governance and Priorities Committee Meeting.]

That Council direct Staff to:

  1. Create a 0.5 Full Time Equivalent cart administrator position;
  2. Incorporate an additional non-collection day in the annual calendar for training; and,
  3. Purchase and install an additional on-board computer.

[Note: The following recommendation was passed at the 2020-NOV-09 Governance and Priorities Committee Meeting.]

That Council endorse the Ten-Zone Waste Collection Optimization Plan for implementation in January 2021.

[Note: A link to the Agenda for the 2020-DEC-04 Special Finance and Audit Committee is attached for information]

That Council add a Corporate Asset Management System to the 2021 – 2025 Financial Plan starting in 2021. Implementation to be funded by $2.15 million in funding from the Community Works Fund and $660,900 in funding from the Special Initiatives Reserve. Annual operating costs to be funded from General Revenue. 

2.

That Council add a Buyer position to the 2021 – 2025 Financial Plan effective July 1, 2021.

That Council add a Digital Forensic Technician position and a Major Case File Specialist position to the 2021 – 2025 Financial Plan effective January 1, 2021. 

That Council add an Annual Community Watercourse Restoration Grant program to the 2021 – 2025 Financial Plan, to be funded from the Special Initiatives Reserve in 2021 and 2022. 

That Council add a Manager, Sustainability, to the 2021 – 2025 Financial Plan effective July 1, 2021 and apply to the BC Hydro Community Energy Manager Offer program to fund a portion of the position.

That Council increase the hours of the Municipal Enforcement Officers from a 35 to a 40-hour workweek in the 2021 – 2025 Financial Plan effective January 1, 2021. 

That Council extend the Community Clean Team pilot to December 31, 2021, to be funded from the Special Initiatives Reserve. 

That Council add the position of Project Engineer, to be funded from the Special Initiatives Reserve in 2021 and 2022. 

That Council allocate $25,000 in 2021 for the development of a feasibility report on the concept of an Arts Centre and Nanaimo Art Gallery Phase 3 facility project funded from the Strategic Infrastructure Reserve. 

That Council reinstate a January 01, 2021, start date for the following positions, to be funded from the Special Initiatives Reserve:

a. Manager, Facility Assets
b. Junior Financial Analyst
c. Assistant Accountant

That Council reinstate the following 2021 projects with funding to be allocated from the Special Initiatives Reserve:

Fire Services: Emergency Pre-Emption Devices $ 55,080
Integrated Survey Control Monuments $5,000
Drainage: Infrastructure Condition Assessment Program $100,000
ENGPW Contingency: Projects $50,000
ENGPW Contingency: Developer Cost Shares $50,000
ENGPW Contingency: Transportation Projects $50,000
Railway Crossing Repairs $34,000
PW Yard: Paving $25,680
Bowen Corridor Traffic Signal management Hardware Upgrade $250,000
Bowen Park Trail way Lighting $100,000
Civic Facilities: Condition Assessment Program $100,000
Bleacher Replacement Program – Portable $18,360
Park Amenities Condition Assessment Program $10,000
Park Amenities: Investigation/Pre-Design $10,000
Parks/Facility Accessibility $25,000
Total $883,120

That Council allocate $147,000 from the Special Initiatives Reserve to Community Connect to allow for the continuation of an enhanced neighbourhood safety program between January 1, 2021 and June 30, 2021.

That Council allocate $500,000 from the Special Initiatives Reserve to a 2021 COVID Internal Order to cover continuing and potential new costs related to the pandemic.

That Council allocate an additional $700,000 (for a total of $1 million) in the 2021 Budget for pedestrian infrastructure and improvements to be funded from the Strategic Infrastructure Reserve.

That Council add the Albert Street Project (from Milton Street to Pine Street) to the 2021 Budget with $300,000 funded from the Strategic Infrastructure Reserve and $1 million funded from the Special Initiative Reserve, for project delivery in 2021 - 2022.

That Council reserve $400,000 from the Special Initiative Reserve and $100,000 from the Daytime Resource Centre, to be allocated in the 2021 Budget, for the recommendations coming from the Health and Housing Task Force.

[Note: A link to the Agenda for the 2020-DEC-09 Special Finance and Audit Committee Meeting is attached for information]

That Council fund the Emergency Medical Responder (EMR) Training from the Strategic Infrastructure Reserve for the years 2021 and 2022.

That Council fund the $84,000 Parking Reserve shortfall from the Special Initiatives Reserve for the 2021 draft budget. 

That Council reduce projected property tax increase by allocating up to $400,000 of additional funds from the Special Initiatives Reserve for the year 2021 to achieve a target of 2% in General Property Tax increase and 1% in the General Asset Management Reserve.

To be introduced by Dale Lindsay, General Manager, Development Services. 

Presentations:

  1. Dr. Alina Turner, CEO, Helpseeker, via Zoom.

Purpose:  To provide the Governance and Priorities Committee with the draft Health and Housing Action Plan from the Health and Housing Task Force in order to obtain feedback on the draft and provide next steps in the process.

Recommendation:  That the Governance and Priorities Committee recommend that Council:

1. extend the mandate of the Health and Housing Task Force until 2021-FEB-28 to allow time for Task Force members to engage their respective organizations on their role in implementing the Health and Housing Action Plan before returning to Council; and

2. direct Staff to return to Council with a final Health and Housing Action Plan for endorsement along with recommendations regarding any additional investment by the City towards implementing the Health and Housing Action Plan.

To be introduced by Dale Lindsay, General Manager, Development Services.

Presentation:

  1. Karin Kronstal, Social Planner.

Purpose:  To provide Council with information on the Doughnut Economics framework and respond to Council’s motion to amend the Strategic Plan, adopt the framework into REIMAGINE NANAIMO, and to amend the 2021 work plan for the Environment Committee.

To be introduced by Dale Lindsay, General Manager, Development Services.

Presentation:

  1. Karin Kronstal, Social Planner, to provide a PowerPoint presentation and a video entry from the Creative Community Contest  for REIMAGINE NANAIMO.

To be introduced by Dale Lindsay, General Manager, Development Services.

Presentation:

  1. Bill Corsan, Director, Community Development.  

Purpose:  To provide the Governance and Priorities Committee with the draft Economic Development Strategy prepared by the Economic Development Task Force in order to get feedback on the draft and provide next steps in the process.

Recommendation:  That the Governance and Priorities Committee recommend that Council:

1. extend the mandate of the Economic Development Task Force until 2021-FEB-28 to allow time for the Task Force members to engage their respective organizations on their role in implementing the Economic Development Strategy before returning to Council; and

2. direct Staff to return to Council with a final Economic Development Strategy for endorsement along with recommendations regarding any additional investment by the City towards implementing the Economic Development Strategy.

To be introduced by Shelley Legin, General Manager, Corporate Services.  

Purpose:  To introduce “Municipal Solid Waste Collection Amendment Bylaw 2020 No. 7128.12” for first, second and third readings.

Recommendation:  That:

  1. “Municipal Solid Waste Collection Amendment Bylaw 2020 No. 7128.12” (To update the bylaw to set rates for 2020) pass first reading;
  2. “Municipal Solid Waste Collection Amendment Bylaw 2020 No. 7128.12” pass second reading; and,
  3. “Municipal Solid Waste Collection Amendment Bylaw 2020 No. 7128.12” pass third reading.