MERGED AGENDA
REGULAR COUNCIL MEETING

4:00 p.m. to Proceed In Camera, Reconvene Open Meeting at 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;


(c) labour relations or other employee relations;


(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2);


 Community Charter Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2022-MAY-09, at 12:36 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2022-MAY-16, at 3:00 p.m.

Veronica Carroll, CEO, Anita Brassard, Director of Family Programs & Impact, Bryan Thomson, Board Chair and Alan Lowe, Architect, Children's Health Foundation of Vancouver Island, to provide a presentation regarding Jesse's House - a home away from home on the Nanaimo Regional General Hospital campus.

Mark Holland and Mid Island Business Initiative Society representatives to provide a presentation regarding the increasing challenge of attracting workers and suggestions for the Community Plan.

Minutes of the Design Advisory Panel Meeting held electronically on Thursday, 2022-MAR-10 at 5:00 p.m.

Minutes of the Environment Committee meeting held electronically on Wednesday, 2022-MAR-30, at 5:01 p.m.

Minutes of the Design Advisory Panel Meeting held electronically on Thursday, 2022-APR-14 at 5:00 p.m.

Minutes of the Design Advisory Panel Meeting held electronically on Thursday, 2022-APR-28 at 5:00 p.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday 2022-MAY-18 at 9:00 a.m.

[Note:  a link to the 2022-MAY-18 Finance and Audit Committee agenda is attached.]

That the Finance and Audit Committee recommend that Council accept the 2021 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.

That the Finance and Audit Committee recommend that Council allocate $100,000 from the Climate Action Reserve Fund to support the City of Nanaimo’s continued participation in the Province of British Columbia’s CleanBC Better Homes Rebate Program.

That the Finance and Audit Committee recommend that Council approve reallocation of $12,000 in Downtown Event Revitalization grant monies returned by the Nanaimo Dragon Boat Festival Society to the Fairway Gorge Paddling Club Society.

John Horn, Nanaimo John Howard Society, to provide Council with a PowerPoint presentation regarding statistics and narrative on rent bank loans, rental subsidies, restorative justice and urban clean up programs.

Deborah Hollins and Jason Harrison, Nanaimo Community Advisory Board, to provide Council with a PowerPoint presentation regarding the Reaching Home: Homelessness Strategy including the history and future of the Nanaimo Community Advisory Board (NCAB), highlighting the importance of elected officials' participation and providing an invitation for membership.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


[Note:  "City Plan Bylaw 2022 No. 6600" is too large to attach to the agenda and is provided separately on the City of Nanaimo website.]


Purpose:  To present Council with “City Plan Bylaw 2022 No. 6600” for consideration of first and second reading in accordance with adoption procedures under Section 477 of the Local Government Act in order to repeal and replace “Official Community Plan Bylaw 2008 No. 6500”.


Presentation:


[Note:  PowerPoint to be distributed on the addendum.]

  1. Lisa Bhopalsingh, Director, Community Development.

Recommendation:

  1. That Council has considered the consultation opportunities provided during the development of the “City Plan Bylaw 2022 No. 6600”, and has determined that those opportunities are appropriate, and satisfy the requirements of Section 475 of the Local Government Act;
  2. That “City Plan Bylaw 2022 No. 6600” pass first reading;
  3. That “City Plan Bylaw 2022 No. 6600” pass second reading;
  4. That Council:
    1. considers “City Plan Bylaw 2022 No. 6600” in conjunction with the City of Nanaimo’s financial plan;
    2. considers “City Plan Bylaw 2022 No. 6600” in conjunction with the Regional District of Nanaimo Liquid Waste Management Plan (2014) and Regional Solid Waste Management Plan (2018);
    3. direct Staff to refer “City Plan Bylaw 2022 No. 6600” to the Agricultural Land Commission for comment; and,
    4. direct Staff to arrange a public hearing.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present Council with the City of Nanaimo “Development Approval Information Bylaw 2022 No. 7346” to specify the requirements and procedures for the provision of information to address the anticipated impacts of development as part of the development approval process. 


Recommendation:

  1. That City of Nanaimo “Development Approval Information Bylaw 2022 No. 7346” (To specify development information requirements) pass first reading;
  2. That City of Nanaimo “Development Approval Information Bylaw 2022 No. 7346” pass second reading; and,
  3. That City of Nanaimo “Development Approval Information Bylaw 2022 No. 7346” pass third reading. 

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present Council with amendments to the City of Nanaimo Zoning Bylaw 4500 to include development permit area guidelines, exemptions, and related definitions in addition to other amendments for consistency with the proposed Official Community Plan (City Plan).


Recommendation:

  1. That “Zoning Amendment Bylaw 2022 No. 4500.199” (To include development permit area guidelines, exemptions, and related definitions in addition to other amendments for consistency with the proposed Official Community Plan [City Plan]) pass first reading; and,
  2. That “Zoning Amendment Bylaw 2022 No. 4500.199” pass second reading.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present for Council’s consideration, a development permit application to permit the proposed site works, servicing, and restoration within the watercourse leave strip in conjunction with a subdivision.


Recommendation:  That Council issue Development Permit No. DP1219 at 2498 Rosstown Road to reduce the minimum required watercourse leave strip from 7.5m to 0m in order to allow the proposed site works, servicing, and restoration within the watercourse leave strip area.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To inform Council that Staff will be working with Regional District of Nanaimo Transit and third party contractors to provide free transit shuttle services and bike valet parking for at least four (4) days of Special Events in 2022.

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To provide Council with information on potential projects for the Strategic Priorities Fund Capital Infrastructure Stream and obtain a Council resolution supporting an application under this program stream.


Recommendation:  That Council:

  1. Direct Staff to submit an application to the Strategic Priorities Fund Capital Infrastructure Stream for the Westwood Lake Phase 2 project and that Council commits staff to providing overall grant management; and
  2. Amend the 2022-2026 Financial Plan to add the Westwood Lake Phase 2 project to 2023/2024 for $1,800,000 funded from the Strategic Priorities Fund.

To be introduced by Karen Robertson, Deputy City Clerk.


Purpose: To introduce a bylaw that provides for alternative methods for publication of statutory notices.  


Recommendation:

  1. That "Public Notice Bylaw 2022 No. 7325" (To provide for alternative means of publication) pass first reading.
  2. That "Public Notice Bylaw 2022 No. 7325" pass second reading.
  3. That "Public Notice Bylaw 2022 No. 7325" pass third reading.

13.

That “Code of Conduct Bylaw 2022 No. 7348” (To regulate the conduct for Council and Committee Members) be adopted.

That “Ethics Commissioner Establishment Bylaw 2022 No. 7349” (To establish an Ethics Commissioner or ad hoc Commissioner) be adopted.

That “Elected Officials Oath of Office Bylaw 2022 No. 7350” (To establish the oath or solemn affirmation of office for Mayor and the office of Councillor) be adopted.

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