AGENDA

FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:
-
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC on Wednesday, 2018-MAY-09 at 9:00 a.m.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Vancouver Island Premier League Upper Island Storm U18 Boys Soccer for a Travel Assistance Grant in the amount of $250 for five (5) players to attend the BC Provincials Soccer Championships in Richmond, BC, to be held 2018-JUL-05 through 2018-JUL-08.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval of a request for a Travel Assistance Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from Vancouver Island Premier League Upper Island Storm U17 Girls Soccer for a Travel Assistance Grant in the amount of $550 for eleven (11) players to attend the BC Provincials Soccer Championships in Richmond BC, to be held 2018-JUL-05 through 2018-JUL-08, 2018.

To be introduced by Mary Smith, Manager, Recreation Services.

Purpose:  To obtain Council approval of a request for a Community Program Development Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Haven Society for a Community Program Development Grant in the amount of $656 to assist in funding summer 2018 recreational activities for outreach clients.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To obtain Council approval for a Heritage Façade Grant for the Merchant’s Bank of Canada building (499 Wallace Street).

Recommendation:  That the Finance and Audit Committee recommend Council approve a $9,715.13 Heritage Façade Grant for the Merchant’s Bank of Canada building located at 499 Wallace Street to repaint the building’s exterior and install exterior lighting and wrought iron window boxes.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To provide information on the City of Nanaimo’s support for two funding applications that address the opioid crisis.

Recommendation:  That the Finance and Audit Committee receive the report titled “Opioid Response Funding Applications” dated 2018-JUN-13, for information.

To be introduced by Laura Mercer, Manager, Accounting Services.

Purpose:  This report provides information in compliance with the City’s Procurement Policy (03-1200-01) regarding sole source, single submission purchases and policy compliance.

Recommendation:  That the report titled “Quarterly Direct Award (Single and Sole Source), Purchases in Excess of $250,000, and Instances of Non-Compliance Purchases”, dated 2018-JUN-13 be received for information.

To be introduced by Laura Mercer, Manager, Accounting Services.

Purpose:  To obtain Council approval regarding the new permissive tax exemption applications received for properties to be exempt from 2019 property taxes, and for one property to be exempt from 2018 property taxes.

Recommendation:  That the Finance and Audit Committee recommend that Council:

  1. award a Permissive Tax Exemption for the 2019 tax year to the Nanaimo Unique Kids Organization (NUKO) for property that it leases at 60 Needham Street;
  2. award a Permissive Tax Exemption Cash Grant for the 2018 tax year (pro-rated for the period from 2018-MAR-01 to 2018-DEC-31) to the Nanaimo Unique Kids Organization (NUKO) for the property that the organization began to lease on 2018-MAR-01. The value of the cash grant is approximately $12,715; and,
  3. award a Permissive Tax Exemption for the 2019 tax year to the Felice Cavallotti Lodge for property that it owns at 2060 East Wellington Road.