AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

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SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

[Note:  This meeting will be live streamed and video recorded for the public.]

Minutes from the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-NOV-25, at 8:30 a.m.

Minutes from the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-NOV-27, at 9:00 a.m.

Minutes from the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-NOV-30, at 9:00 a.m.

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To recommend Council approval of the 2021 Culture & Event grant funds (Operating, Project and Downtown Event) to support the activities of non-profit culture and heritage organizations, and contribute to the success of events and initiatives planned for downtown.

Recommendation:  That the Finance & Audit Committee recommend that Council:

  1. approve 2021 Cultural Grant funding (Operating, Project and Downtown Event) recommendations of $478,166 as follows; and
  2. direct Staff to administer a special rapid response program for 2021 (Resilience Grant), with the remaining funds of $28,559, to support resilience in Nanaimo’s arts and culture sector.

2021 Culture & Heritage Operating Grants

  • Applicant Name: A Cappella Plus Choral Society
    • Recommend: $5,300
  • Applicant Name: CineCentral Filmmakers Society
    • Recommend: $12,000
  • Applicant Name: Crimson Coast Dance Society **
    • Recommend: $24,137
  • Applicant Name: Friends of Nanaimo Jazz Society
    • Recommend: $4,000
  • Applicant Name: Island Bel Canto Singers
    • Recommend: $1,500
  • Applicant Name: Island Consort Society
    • Recommend: $830
  • Applicant Name: L’association des francophones de Nanaimo
    • Recommend: $21,500
  • Applicant Name: Malaspina Choral Society
    • Recommend: $3,000
  • Applicant Name: Mid Island Metis Nation
    • Recommend: $11,689
  • Applicant Name: Nanaimo (BC) Chapter of the SPEBSQSA
    • Recommend: $2,400
  • Applicant Name: Nanaimo Arts Council
    • Recommend: $11,000
  • Applicant Name: Nanaimo Chamber Orchestra
    • Recommend: $1,965
  • Applicant Name: Nanaimo Concert Band
    • Recommend: $5,000
  • Applicant Name: Nanaimo Conservatory of Music **
    • Recommend: $19,143
  • Applicant Name: Nanaimo International Jazz Festival Association
    • Recommend: $24,000
  • Applicant Name: Opera Nanaimo
    • Recommend: $4,000
  • Applicant Name: Pacific Coast Stage Company
    • Recommend: $8,000
  • Applicant Name: Nanaimo Festival Heritage Theatre Society (TheatreOne) **
    • Recommend: $44,165
  • Applicant Name: Vancouver Island Symphony **
    • Recommend: $92,849
  • Applicant Name: Western Edge Theatre **
    • Recommend: $14,410
  • Applicant Name: Wordstorm Society of the Arts
    • Recommend: $3,500

** Recommended for continued three-year funding (2019 / 2020 / 2021)

2021 Culture & Heritage Project Grants

  • Applicant Name: Brechin United Church, Mission & Outreach Team
    • Project Name: Building Bridges and Paddling Together
    • Recommend: $1,922
  • Applicant Name: Central Vancouver Island Multicultural Society
    • Project Name: Anti-Racism Arts Festival
    • Recommend: $3,220
  • Applicant Name: CineCentral Filmmakers Society
    • Project Name: Local Film Development Project
    • Recommend: $3,000
  • Applicant Name: Crimson Coast Dance Society
    • Project Name: ODROS: Our Digital Reality Online Symposium
    • Recommend: $7,295
  • Applicant Name: Crimson Coast Dance Society
    • Project Name: What Happened to We: Nanaimo/Nordic Exchange
    • Recommend: $10,000
  • Applicant Name: Festival of Banners (Nanaimo) Association
    • Project Name: Festival of Banners
    • Recommend: $4,400
  • Applicant Name: Harbour City Jazz Society
    • Project Name: JazzFest
    • Recommend: $1,500
  • Applicant Name: Nanaimo Aboriginal Centre
    • Project Name: National Indigenous Peoples Day 2021 Nanaimo Celebration
    • Recommend: $3,500
  • Applicant Name: Nanaimo Arts Council
    • Project Name: R&D: A Capital Plan for an Arts Centre
    • Recommend: $0
  • Applicant Name: Nanaimo Sings! Choral Festival Society
    • Project Name: Nanaimo Sings! Community Through Song
    • Recommend: $4,500
  • Applicant Name: Pacific Coast Stage Company
    • Project Name: Theatre of the Oppressed Workshop Series & Site-Specific Presentation
    • Recommend: $3,000

2021 Downtown Event Revitalization Grants

  • Applicant Name: A Cappella Plus Choral Society
    • Project/Event Name: A Cappella Plus Spring Concert
    • Recommend: $460
  • Applicant Name: Friends of Nanaimo Jazz Society
    • Project/Event Name: Jazz Affair on the Coast
    • Recommend: $3,997
  • Applicant Name: Greater Nanaimo Chamber of Commerce
    • Project/Event Name: 2021 Commercial Street Night Market
    • Recommend: $30,000
  • Applicant Name: Nanaimo Arts Council
    • Project/Event Name: Nanaimo Artwalk
    • Recommend: $3,563
  • Applicant Name: Nanaimo Chapter Federation of Canadian Artists
    • Project/Event Name: Nanaimo Fine Art Show
    • Recommend: $2,200
  • Applicant Name: Nanaimo Downtown Famer’s Market Society
    • Project/Event Name: Nanaimo Downtown Farmer’s Market
    • Recommend: $4,500
  • Applicant Name: Nanaimo Dragon Boat Festival Society
    • Project/Event Name: Nanaimo Dragon Boat Festival
    • Recommend: $10,000
  • Applicant Name: Nanaimo International Jazz Festival Association
    • Project/Event Name: Nanaimo International Jazz Festival
    • Recommend: $25,000
  • Applicant Name: Nanaimo Men’s Resource Centre (partnering with Old City Quarter Association)
    • Project/Event Name: Hub City Soapbox Derby
    • Recommend: $10,000
  • Applicant Name: Nanaimo Pride Society
    • Project/Event Name: Nanaimo Pride Week & Month
    • Recommend: $12,500
  • Applicant Name: Old City Quarter Association
    • Project/Event Name: Halloween in the OCQ
    • Recommend: $1,800
  • Applicant Name: Old City Quarter Association
    • Project/Event Name: Sounds of Summer in the OCQ
    • Recommend: $6,300
  • Applicant Name: Old City Quarter Association
    • Project/Event Name: Christmas in the OCQ
    • Recommend: $2,800
  • Applicant Name: Old City Quarter Association
    • Project/Event Name: Hop Into Spring in the OCQ
    • Recommend: $1,050
  • Applicant Name: Pacific Coast Stage Company
    • Project/Event Name: Outdoor Fringe Presentations
    • Recommend: $2,500
  • Applicant Name: Nanaimo Festival Heritage Theatre Society (TheatreOne)
    • Project/Event Name: Emerging Voices
    • Recommend: $4,771

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide information to Council on a project for the installation of a Welcome Pole at Maffeo Sutton Park.

Recommendation:  That the Finance and Audit Committee recommend that Council:

  1. allocate $50,000 from Public Art budgeted in the year 2020 and 2021 for a permanent artwork at Maffeo Sutton Park to the realization of a Welcome Pole in the park by Snuneymuxw artist Noel Brown;
  2. direct Staff to collaborate with the relevant parties, including Snuneymuxw First Nation and Nanaimo Aboriginal Centre, to see this project completed in a respectful way for the benefit of our communities; and
  3. direct Staff to report back to Council with final design and location prior to installation of the artwork.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To advise Council of additional costs associated with the construction of the Bowen Road Utility and Corridor Upgrade Project.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide Council with information on the Seabold Drive and Ptarmigan Way Drainage Upgrade project for application under the Adaptation, Resilience and Disaster Mitigation Program and obtain a council resolution.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to submit an application to the Investing in Canada Infrastructure Program – Adaptation, Resilience and Disaster Mitigation for the Seabold Drive and Ptarmigan Way Drainage Upgrade project and commit to funding any cost overruns of the project.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide Council with information on two potential projects for the COVID-19 Resilience Infrastructure Stream of the Investing in Canada Infrastructure Program, and obtain a Council resolution.

Recommendation:  That the Finance and Audit Committee recommend that Council direct Staff to submit an application to the COVID-19 Resilience Infrastructure Stream of the Investing in Canada Infrastructure Program for the Generators for Beban Park Complex and the Water Treatment Plant.