AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

Wednesday, July 21, 2021 at 9:00 A.m. - 12:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 10:30 A.M.

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be live streamed and video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, Wednesday, 2021-JUN-16 at 9:00 a.m.

5.

PRESENTATIONS:

6.

DELEGATIONS:

7.

REPORTS:

a.

Live Fire Training Center Remediation

To be introduced by Tim Doyle, Fire Chief.

Purpose:  To provide the Finance and Audit Committee with an update on the repairs needed to the Nanaimo Fire Rescue’s Live Fire Training Center facility.

Recommendation:  That the Finance and Audit Committee recommend that Council add a Live Fire Training Facility Remediation project in the amount of $275,300 to the 2021 budget funded from the General Asset Management Reserve Fund.

b.

Funding Request for Commercial Street Revitalization Plan

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council background information on the proposed Commercial Street Revitalization Plan and to seek funding to commence the work in the fall of 2021.

Recommendation:  That the Finance and Audit Committee recommend that Council amend the 2021-2025 Financial Plan to add $150,000 in 2021 for a Commercial Street Revitalization Plan funded from Payment in Lieu of Taxes.

c.

Update on Welcome Pole at Sway'a'Lana/Maffeo Sutton Park and Request for Additional Funds

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide an update on the project to raise a Welcome Pole at Sway’a’Lana/Maffeo Sutton Park, and to seek Council approval on the proposed location and for additional funds to complete the project in 2021. 

Recommendation:  That the Finance and Audit Committee recommend that Council:

1. approve the proposed location of the pole at Sway’a’Lana/Maffeo Sutton Park as identified on Attachment “C” to the staff report; and
2. amend the 2021-2025 Financial Plan to include an additional $50,000 for the installation of the Welcome Pole funded from the Strategic Infrastructure Reserve.

d.

Community Program Development Grant - Nanaimo Climate Action Hub Society

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To obtain Council approval of a request for a Community Program Development Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Nanaimo Climate Action Hub Society for a Community Program Development Grant in the amount of $3,000 to assist in funding the Community Climate Circles program.  

e.

Cancellation of Beban Ductless Split Heat Pumps

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To inform Council of the cancellation of a 2021 project to install ductless split heat pumps to Rooms 4 to 6 at the Beban Social Centre. 

f.

Nanaimo Operations Center - Phase 2 Environmental Assessment

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide a brief update to Council on the status of the Nanaimo Operations Center (Public Works) facility development project, and to request approval to complete a Stage 2 environmental site investigation.

Recommendation:  That the Finance and Audit Committee recommend that Council increase the budget for the Public Works Facility: Conceptual Design by $100,000 to undertake a Stage 2 environmental site investigation funded from Payments in Lieu of Taxes.

g.

Ending the B.C. Climate Action Revenue Incentive Program (CARIP)

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with Information regarding:

• the announced end of the B.C. Climate Action Revenue Incentive Program,
• implications for the City of Nanaimo, and
• recommended next steps.

Recommendation:  That the Finance and Audit Committee recommend that Council send a letter to Premier John Horgan, the Minister of Municipal Affairs, the Minister of Environment and Climate Change Strategy, and the Union of B.C. Municipalities outlining the value of the BC Climate Action Revenue Incentive Program (CARIP) and the implications of the program’s end.

h.

Sustainability and Emission Reduction Reserve Funds

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To recommend that Council consolidate the Sustainability and Emission Reduction Reserve Funds and provide a stable annual funding allocation.

Recommendation:  That the Finance and Audit Committee recommend that Council:

1. Direct Staff to include in the 2022 – 2026 Draft Financial Plan for Council consideration a new funding strategy for the Emission Reduction Reserve based on an annual allocation of $165,000.
2. Direct Staff to transfer the balance in the Sustainability Reserve Fund to the Emission Reduction Reserve Fund and return to Council with an updated Emission Reduction Reserve Fund Bylaw that includes supporting both energy and emission reduction projects and initiatives.

8.

OTHER BUSINESS:

9.

QUESTION PERIOD:

10.

ADJOURNMENT: