MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, May 04, 2026

5:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.

Shaw Auditorium, Vancouver Island Conference Centre

80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of a meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;
(f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality; 
(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2); and,

Section 90(2) A part of a council meeting must be closed to the public if the subject matter being considered relates to one or more of the following:

(b) the consideration of information received and held in confidence relating to negotiations

(iii) between the municipality and a first nation or a prescribed Indigenous entity, or between a first nation or a prescribed Indigenous entity and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2026-APR-13 at 5:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2026-APR-20 at 7:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

PRESENTATIONS:

a.

Nanaimo RCMP Annual Performance Plan 2026/2027

Superintendent Eric Rochette, OIC, Nanaimo RCMP

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2026-MAR-18, at 9:00 a.m. 

10.

CONSENT ITEMS:

a.

Special Governance and Priorities Committee Meeting 2026-APR-27

[Note:  a link to the 2026-APR-27 Special Governance and Priorities Committee Meeting agenda is provided for information.]

b.

Separately Addressed Consent Items

1.

Building Permit Function Review Update

That Council direct Staff to proceed with implementation of the recommended changes outlined in the report titled “Building Permit Function Review Update”, dated 2026-APR-27.

[Note: Staff have provided the following recommendations seeking clarification regarding the title, timeframe, and funding sources for the proposed Development Engineering Technician role.]

Recommendations:

• That Council direct Staff to amend the 2026–2030 Financial Plan, after final adoption, to add a full time Senior Engineering Development Technician, including related costs, effective July 1, 2026, with funding provided from the Strategic Infrastructure Reserve Fund in 2026 and from property taxation beginning in 2027.

OR

• That Council direct Staff to amend the 2026–2030 Financial Plan, after final adoption, to add a full time Engineering Development Technician, including related costs, effective July 1, 2026, with funding provided from the Strategic Infrastructure Reserve Fund in 2026 and from property taxation beginning in 2027.

11.

DELEGATIONS:

12.

ADMINISTRATIVE REPORTS:

a.

2026-2030 Financial Plan Amendment Bylaw

To be introduced by Laura Mercer, General Manager, Corporate Services.

Purpose:  To introduce “Financial Plan Amendment Bylaw 2026, No. 7436.01" for first, second and third readings.

Recommendation:  That:

1. “Financial Plan Amendment Bylaw 2026, No. 7436.01” (to amend the 2026 – 2030 Financial Plan) pass first reading;
2. “Financial Plan Amendment Bylaw 2026, No. 7436.01” pass second reading; and
3. “Financial Plan Amendment Bylaw 2026, No. 7436.01” pass third reading.

b.

2026 Property Tax Rates Bylaw

To be introduced by Laura Mercer, General Manager, Corporate Services.

Purpose:  To introduce the “Property Tax Rates Bylaw 2026, No. 7455” for first, second and third readings.

Recommendation:  That:

1. “Property Tax Rates Bylaw 2026, No. 7455” (a bylaw to set the 2026 property tax rates) pass first reading;
2. “Property Tax Rates Bylaw 2026, No. 7455” pass second reading; and
3. “Property Tax Rates Bylaw 2026, No. 7455” pass third reading.

c.

Building Communities Strong Fund Direct Delivery Stream

To be introduced by Laura Mercer, General Manager, Corporate Services.

Purpose:  The purpose of this report is to seek Council direction on potential projects to be submitted as Expressions of Interest (EOIs) under the new Build Communities Strong Fund Direct Delivery stream.

Recommendation:  That Council direct Staff to submit Expressions of Interest under the Build Communities Strong Fund Direct Delivery stream for the following projects:

1. Public Works Yard Update;
2. Millstone Trunk Sewer from East Wellington to Westwood;
3. Loudon Park Improvements; and
4. Stadium District Amenity Buildings.

d.

Protection Island Broadband Project Letter of Support

To be introduced by Laura Mercer, General Manager, Corporate Services.

Purpose:  To provide Council with information relating the letter of support request for the Protection Island Broadband Project.

Recommendation:  That Council direct Staff to prepare a letter of support for the Mayor’s Office to endorse relating to the Protection Island Broadband Project.

13.

DEVELOPMENT REPORTS:

a.

Zoning Bylaw - Interim Corridor Area Amendment

Purpose:  To present, for Council’s consideration, an amendment to the “City of Nanaimo Zoning Bylaw 2011 No. 4500” to update the Interim Corridor Area zoning regulations specifically for duplex use.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2026, No. 4500.252” (to update the Interim Corridor Area regulations) pass first reading;
2. “Zoning Amendment Bylaw 2026, No. 4500.252” pass second reading; and,
3. “Zoning Amendment Bylaw 2026, No. 4500.252” pass third reading.

b.

Rezoning Bylaw Abandonment - 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue

Purpose:  To seek Council direction to abandon bylaws associated with Rezoning Application No. RA475 (for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue).

Recommendation:  That Council:

1. Abandon “Land Use Contract Discharge Bylaw 2022, No. 7355” (to discharge an existing Land Use Contract from the property title of 500 Comox Road); and
2. Abandon “Zoning Bylaw Amendment Bylaw 2022, No. 4500.204” (to rezone 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue from Medium Density Residential [R8] and Gateway [DT12] to Comprehensive Development District Zone Seven [CD7] and to amend the CD7 zone with new zoning regulations, to facilitate a mixed-use development and subdivision).

14.

BYLAWS:

a.

"City of Nanaimo Amenity Cost Charges Bylaw 2026, No. 7440"

That "City of Nanaimo Amenity Cost Charges Bylaw 2026, No. 7440" be adopted.

b.

"South Nanaimo Transportation Development Cost Charge Reserve Fund Bylaw 2026, No. 7444"

That "South Nanaimo Transportation Development Cost Charge Reserve Fund Bylaw 2026, No. 7444" be adopted.

c.

"Amenity Cost Charge Reserve Fund Bylaw 2026 No. 7445"

That "Amenity Cost Charge Reserve Fund Bylaw 2026, No. 7445" be adopted.

15.

CORRESPONDENCE:

a.

Correspondence dated 2026-APR-20 from Dr. Réka Gustafson, Vice President and Chief Medical Health Officer re:  The Relocation of the Drop-in Hub

b.

Add - Nanaimo International Jazz Festival Association Request for Letter of Support re:  BC Community Gaming Grants Application

16.

NOTICE OF MOTION:

a.

Councillor Geselbracht Notice of Motion re: The City's Building Permitting

Councillor Geselbracht advised that he would be bringing forward the following notice of motion for consideration at a future Council Meeting:

"That Council make improving the efficiency of the City's building permitting system and reducing permit processing times a Council Priority; and

That Staff:

1. Return within 60 days with an implementation plan for each accepted 2026 Building Permit Process Review recommendation and the Power BI dashboard to track applications, including specific milestones, deadlines, actions and options for additional resources that could accelerate execution, and an interim approach for tracking internal referral timelines. 
2. Provide quarterly written status updates to the Governance and Priorities Committee on the progress of implementing recommendations, tracking software, and interim measures to improve timelines on interdepartmental referrals for both in-process and new applications outlining key bottlenecks and corrective actions.
3. Provide a staff report on Re-Establishing and implementing service standards and target timelines for each permit category (Part 9 residential, Part 3 commercial, Fast Track, Tenant Improvement, and CP Program), including defined timelines for internal referrals, and report performance against those standards to the Governance and Priorities Committee on a quarterly basis. "

17.

OTHER BUSINESS:

a.

Deferred Consent Item - 2026-FEB-11 Public Safety Committee - RCMP Nanaimo Detachment Priorities 2026 - 2027

[Note:  This motion was deferred from the 2026-FEB-23 Regular Council Meeting.]

That Council endorse the RCMP Nanaimo Detachment Annual Performance Plan priorities for 2026 – 2027 as outlined in the 2026-FEB-11 presentation to the Public Safety Committee with an emphasis on the toxic drug crisis, mental health teams, concerns regarding the custody release procedures pertaining to prolific offenders, and restorative justice.

18.

QUESTION PERIOD:

19.

ADJOURNMENT: