ADDENDUM

SPECIAL COUNCIL MEETING

Meeting #:
Date:	Monday, March 26, 2018
Time:	4:30 P.m. - 7:30 P.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

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1.

CALL THE SPECIAL MEETING OF COUNCIL TO ORDER

2.

INTRODUCTION OF LATE ITEMS

3.

ADOPTION OF AGENDA

4.

ADOPTION OF MINUTES

a.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Wednesday, March 20 at 7:00 p.m.

5.

PRESENTATIONS

6.

MAYOR'S REPORT

7.

ADMINISTRATION

a.

Council Appointments to the Parcel Tax Roll Review Panel

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To request that Council appoint no less than three Council members to the Parcel Tax Roll Review Panel as required under the Community Charter.

Recommendation:  That Council appoint at least three Council members and one alternate to the Parcel Tax Roll Review Panel for a term ending 2018-NOV-04.

b.

Committee Recommendations

Finance and Audit Committee - 2018-MAR-14

Click on the link here to open the original report from Finance and Audit Committee meeting held on 2018-MAR-14.

To be introduced by Councillor Bestwick.

1.

Downtown Revitalization Tax Exemption Program

It was moved and seconded that the Finance and Audit Committee: 

1. Recommend that Council provide approval to establish a Downtown Revitalization Tax Exemption Program;
2. Recommend “Revitalization Tax Exemption Bylaw 2018 No. 7261 (To create a new Downtown Revitalization Tax Exemption Program) pass three readings at a future Council Meeting.

 The motion carried unanimously.

2.

Bowen Road Corridor Traffic Signal Coordination ICBC Road Improvement Program

It was moved and seconded that the Finance and Audit Committee recommend that Council direct Staff to allocate $22,000 of ICBC’s Road Improvement Funding to the Bowen Road Traffic Signal Coordination plan. The motion carried unanimously.

3.

College Drive Watermain Upgrade Contingency

It was moved and seconded the Finance and Audit Committee recommend that Council direct Staff to allocate $210,000 from water reserves for the construction of the College Drive Watermain Upgrade project. The motion carried unanimously.

4.

Tender #2086 Harbour Front Parkade Sprinkler Replacement

It was moved and seconded that the Finance and Audit Committee recommend that Council approve additional funding of $50,821.26 to complete the Harbourfront Sprinkler replacement from the General Parking Reserves.   The motion carried unanimously.

5.

Third Street Road and Utility Upgrade Cost Share

It was moved and seconded that the Finance and Audit Committee recommend that Council direct Staff to enter into a cost sharing agreement with the developer of 525 Third Street, for the work, and to allocate:

• $265,444 - Roads Development Cost Charge;
• $50,000 - Private Contribution;
• $74,250 - Water Development Cost Charge;
• $50,750 - Water Reserves; and ,
• $59,556 - General Reserves.

The motion carried.

c.

Advisory Committee Minutes

1.

Minutes of the Finance and Audit Committee Meeting held in the Board Room, Service and Resource Centre, 411 Dunsmuir Street, Wednesday, February 14, 2018 at 9:00 a.m.

To be introduced by Councillor Bestwick

8.

CORPORATE SERVICES

9.

PUBLIC SERVICES

a.

2018 Strategic Directions - Community Planning and Development Committee

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To obtain Council approval for the Community Planning and Development Committee’s 2018 Strategic Directions.

Recommendation:  That Council approve the Community Planning and Development Committee’s 2018 Strategic Directions.

b.

Nanaimo Recycling Exchange Funding Options

To be introduced by Bill Sims, Director of Engineering and Public Works.

Purpose:  To provide Council with options for the provision of a capital grant to the Nanaimo Recycling Exchange (NRE) to fund the construction of a new facility

Recommendation:  That the Nanaimo Recycling Exchange Funding Options report dated 2018-MAR-26 be received for information.

1.

Delegation - Ian Gartshore

2.

Delegation - Jan Hastings

c.

Park Avenue and Eighth Street - Road, Sidewalk and Utility Cost Share

To be introduced by Poul Rosen, Senior Manager of Engineering.

Purpose:  To obtain Council’s approval to proceed with the development cost share opportunity on Park Avenue for the upgrade of watermain, road and sidewalk infill, and to include in the Financial Plan projects to complete the work.

Recommendation:  That Council direct Staff to enter into a cost share agreement with the developer of 425 Eighth Street to upgrade the road, sidewalk and watermain, and to allocate:

• $80,000 from general reserve for the road and sidewalk; and,
• $80,000 from Water Infrastructure funding within the current 2018-2022 Financial Plan.

d.

Covenant Amendment Application - No. CA7 - 4745 Ledgerwood Road

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present Council with an application to amend the Section 219 covenant registered on the title of 4745 Ledgerwood Road in order to increase the permitted number of dwelling units from 114 to 120.

Recommendation:  That Council direct Staff to proceed with a Public Hearing for Covenant Amendment Application No. CA7 at 4745 Ledgerwood Road.

10.

PUBLIC SAFETY

11.

OTHER BUSINESS

12.

DELEGATIONS (not related to a Report to Council)

a.

Scott Bradford, Executive Director, Nanaimo Child Development Centre Re:  State of the Child Report

Scott Bradford, Executive Director, Nanaimo Child Development Centre, to present the State of the Child Report to increase awareness of children's health.

b.

Larry Gardner, Manager of Solid Waste, Regional District of Nanaimo Re:  Stage 3 of RDN's Solid Waste Management Plan

Larry Gardner, Manager of Solid Waste, Regional District of Nanaimo, to present Stage 3 of the update to the Regional District of Nanaimo's Solid Waste Management Plan.

13.

QUESTION PERIOD (Agenda Items Only)

14.

ADJOURNMENT OF THE SPECIAL COUNCIL MEETING