MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, May 06, 2024

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

a.

Add - Community Charter Section 90(1)(k)

90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-APR-29 at 11:00 a.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

a.

Appointment to the Advisory Committee on Accessibility and Inclusiveness

During the 2024-APR-22 In Camera Council Meeting, Council appointed Sarah Pump as an at large member to the Advisory Committee on Accessibility and Inclusiveness for a term ending 2026-OCT-16.

8.

PRESENTATIONS:

a.

2024 - 2025 Nanaimo Detachment Annual Performance Plan Priorities

To be introduced by Inspector Andrew Burton, Nanaimo RCMP.

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-MAR-11, at 1:00 p.m.

b.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-APR-29, at 1:00 p.m.

10.

CONSENT ITEMS:

a.

Governance and Priorities Committee Meeting 2024-APR-29

[Note:  A link to the 2024-APR-29 Governance and Priorities Committee Meeting Agenda is provided for information.]

1.

Draft Monitoring Strategy

That Council endorse in principle the draft Monitoring Strategy and engagement framework and direct Staff to proceed with next steps as outlined in the 2024-APR-29 Staff Report by the Manager, Sustainability.

2.

Downtown Nanaimo Community Safety Action Plan Evaluation and Strategy Alignment

That Council direct Staff to proceed with a cost analysis of the preferred scenarios found in the Downtown Nanaimo Community Safety Action Plan Evaluation and Strategy Alignment Report, dated 2024-APR-29, for the expansion of the Community Safety Officer and Clean Team programs and to prepare a business case for 2025 budget deliberations.

3.

Keeping of Poultry in Residential Areas

That Council direct Staff to prepare amendments to the City of Nanaimo “Zoning Bylaw 2011 No. 4500”, as outlined in the Staff Report titled "Keeping of Poultry in Residential Areas" dated 2024-APR-29.

11.

DELEGATIONS:

a.

Cailan Libby, Happipad, and Jeremy Bellsmith, Nanaimo Churches, re:  Happipad App

b.

Alan Clarke re: Housing in Nanaimo and BC

12.

REPORTS:

a.

Municipal and Regional District Tax Renewal Bylaw

To be introduced by Laura Mercer, General Manager, Corporate Services. 

Purpose:  To present Council with “Accommodation Tax Request Bylaw 2024 No. 7383” to renew the Municipal and Regional District Tax (MRDT) for a five year period effective 2025-JAN-01.

Recommendation:  That:

1. “Accommodation Tax Request Bylaw 2024 No. 7383" (To renew the Municipal and Regional District Tax [MRDT]) pass first reading;  
2. “Accommodation Tax Request Bylaw 2024 No. 7383" pass second reading;
3. “Accommodation Tax Request Bylaw 2024 No. 7383" pass third reading; and
4. Council direct Staff to submit an application to Destination BC for a renewal of the Municipal Regional District Tax effective 2025-JAN-01 to 2029-DEC-31 following adoption of the bylaw.

b.

Development Variance Permit Application No. DVP463 - 4978 Fillinger Crescent

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present for Council’s consideration a development variance permit application to reduce the parking requirement for an existing dwelling to allow a secondary suite at 4978 Fillinger Crescent. 

It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP463 - 4978 Fillinger Crescent.

Recommendation:  That Council issue Development Variance Permit No. DVP463 to reduce the parking requirement at 4978 Fillinger Crescent as outlined in the “Proposed Variance” section of the Staff Report titled "Development Variance Permit Application No. DVP463 - 4978 Fillinger Crescent" dated 2024-MAY-06.

c.

Development Permit Application No. DP1307 - 924 Old Victoria Road

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present for Council’s consideration a development permit application for a light industrial development at 924 Old Victoria Road. 

Recommendation:  That Council issue Development Permit No. DP1307 for a light industrial development at 924 Old Victoria Road with variances as outlined in the “Proposed Variances” section of the Staff Report titled "Development Permit Application No. DP1307 - 924 Old Victoria Road" dated 2024-MAY-06.

1.

Add - delegation from Sid Landolt

d.

Development Procedures and Notification Bylaw 

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present for Council consideration a new Development Procedures and Notification Bylaw to replace "Development Approval Procedures and Notification Bylaw 1991 No. 3892".

Recommendation:  That:

1. “Development Procedures and Notification Bylaw 2024 No. 7375” (to establish development and notification procedures) pass first reading;
2. “Development Procedures and Notification Bylaw 2024 No. 7375” pass second reading; and,
3. “Development Procedures and Notification Bylaw 2024 No. 7375” pass third reading.

e.

Increasing Housing Options and Small-Scale Multi-Unit Housing

To be introduced by Jeremy Holm, Director, Planning and Development. 

Purpose:  To provide an overview of recommended changes for implementation of the Increasing Housing Options initiatives and Provincial Small-Scale Multi-Unit Housing legislation, and to seek Council direction to bring forward amendment bylaws.

Presentation:

1. Caleb Horn, Planner.

[Note:  PowerPoint to be distributed on the addendum.]

Recommendation:  That Council direct Staff to bring forward the draft Zoning Amendment Bylaw and draft Building Amendment Bylaw to implement the Increasing Housing Options initiatives and Provincial Small-Scale Multi-Unit Housing legislation. 

1.

Add - PowerPoint presentation

f.

Transit-Oriented Area Designation Bylaw and Off-Street Parking Bylaw Amendments

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  The purpose of this report is to present a Transit-Oriented Areas Designation Bylaw and amendments to the ‘Off-Street Parking Regulations Bylaw 2018, No 7266’ in order to implement Bill 47 – Housing Statutes (Transit-Oriented Areas) regulations now required in the Local Government Act and associated Regulations 674 and 678.

Recommendation: That:

1. “Transit-Oriented Areas Designation Bylaw 2024 No. 7382” (to implement transit-oriented areas as required by Bill 47 – Housing Statutes and associated regulations) pass first reading; 
2. “Transit-Oriented Areas Designation Bylaw 2024 No. 7382” pass second reading;
3. “Transit-Oriented Areas Designation Bylaw 2024 No. 7382” pass third reading;
4. “Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03”(to implement amendments related to Transit Oriented Areas - Bill 47 – Housing Statutes and associated regulations) pass first reading;
5. “Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03” pass second reading; and, 
6. Council direct Staff to proceed to a public hearing for Bylaw 7266.03 prior to consideration of third reading and final adoption, as required by Section 2.3 of the “Off-Street Parking Regulations Bylaw 2018, No. 7266”.

13.

BYLAWS:

a.

"Zoning Amendment Bylaw 2023 No. 4500.216"

That “Zoning Amendment Bylaw 2023 No. 4500.216” (to rezone 6074 Metral Drive from Single Dwelling Residential [R1] to Residential Corridor [COR1]) be adopted. 

b.

"2024 – 2028 Financial Plan Amendment Bylaw"

That “Financial Plan Amendment Bylaw 2024 No. 7371.01” (To amend the 2024 – 2028 Financial Plan) be adopted.

c.

“Property Tax Rates Bylaw 2024 No. 7380”

That “Property Tax Rates Bylaw 2024 No. 7380” (a bylaw to set the property tax rates for 2024) be adopted. 

14.

NOTICE OF MOTION:

15.

OTHER BUSINESS:

a.

Correspondence dated 2024-FEB-29 re: Office of the Ombudsperson Quarterly Report: October 1 - December 31, 2023

b.

Request from Councillor Brown re: Attendance at the annual Local Government Management Association (LGMA) conference

1.

Remove Agenda Item 15(b) Request from Councillor Brown re: Attendance at the annual Local Government Management Association (LGMA) conference

16.

QUESTION PERIOD:

17.

ADJOURNMENT: