MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of a Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(g) litigation or potential litigation affecting the municipality;
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and, 


Section 90(2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following:


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

a.
Add - Community Charter Section 90(1)(e) and 90(1)(k)

 

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality. 


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

3.
INTRODUCTION OF LATE ITEMS:

 

4.
APPROVAL OF THE AGENDA:

 

5.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.sC250512M.pdf

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-MAY-12, at 4:24 p.m.

b.
Minutes

This item has attachments. 
1.C250526M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-MAY-26, at 4:30 p.m.

6.
MAYOR'S REPORT:

 

7.
RISE AND REPORT:

 

8.
PRESENTATIONS:

 

9.
COMMITTEE MINUTES:

 

a.
Minutes

This item has attachments. 
1.ACAI250312M.pdf

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2025-MAR-12, at 4:00 p.m.

b.
Minutes

This item has attachments. 
1.MLT250321M.pdf

Minutes of the Mayor's Leaders' Table Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2025-MAR-21, at 8:30 a.m.

c.
Minutes

This item has attachments. 
1.sMLT250516M.pdf

Minutes of the Special Mayor's Leaders' Table Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on 2025-MAY-16, at 8:32 a.m.

10.
CONSENT ITEMS:

 

a.
Special Mayor's Leaders' Table Meeting 2025-MAY-16

This item has attachments. 
1.Link to sMLT Agenda for Recommendations.pdf

[Note:  a link to the 2025-MAY-16 Special Mayor's Leaders' Table Meeting agenda is provided for information.]

1.
Work Plan to Develop an Accord

 

That Council endorse in principle the proposed work plan to develop the "Nanaimo Accord" as attached to the Mayor's Leaders' Table agenda dated 2025-MAY-16.

11.
DELEGATIONS:

 

12.
REPORTS:

 

a.
Proposed Removal of Park Dedication from a Portion of 1631 Naylor Crescent (Elaine Hamilton Park)

This item has attachments. 
1.RPT_C250609ProposedRemovalofParkDedicationfromaPortionof1631NaylorCrescent_ElaineHamiltonPark.pdf
2.AttA_SandstoneLands_RPT_C250609.pdf
3.AttB_LocationPlan_1631NaylorCrescent_RPT_C250609.pdf
4.AttC_RoadDedicationProposal_RPT_C250609.pdf
5.AttD_RoadVisualProposal_RPT_C250609.pdf
6.AttE_SurveyedCreekwithCreekSetback_RPT_C250609.pdf
7.AttF_LinktoCorvidaeMitigationandCompensationStrategy_RPT_C250609.pdf
8.B2255_01.pdf
9.DelegationRequest_DesjardinsGeorgia.pdf

To be introduced by Kerry Ing, Acting General Manager, Corporate Services.


Purpose:  To seek Council approval to remove the park dedication from a portion of City-owned parkland located at 1631 Naylor Crescent, Elaine Hamilton Park (previously known as Trofton Park) to dedicate it as road right-of-way in order to provide access through 1618 Extension Road to 1750 Rajeena Way.


Delegation: 

  1. Georgia Desjardins, Vice President, Development, Seacliff Properties

Recommendation:  That:

  1. "Parks Dedication Amendment Bylaw 2025 No. 2255.01" (a bylaw to remove dedication as public park from a portion of "Elaine Hamilton Park" [formerly known as Trofton Park] at 1631 Naylor Crescent for road dedication purposes) pass first reading.
  2. "Parks Dedication Amendment Bylaw 2025 No. 2255.01" pass second reading.
  3. "Parks Dedication Amendment Bylaw 2025 No. 2255.01" pass third reading.
  4. Council authorize the Mayor and Corporate Officer to execute the Road Dedication Agreement to effect the transaction.

b.
Alternative Approval Process to Remove Park Dedication From a Portion of "Elaine Hamilton Park" for Road Dedication Purposes - Sandstone Development

This item has attachments. 
1.RPT_C250609_AlternativeApproval Process - Sandstone Development.pdf
2.Attachment A - Elector Response Form_1631NaylorCrescent Portion of ParkDedicationRemoval.pdf
3.Attachment B - Alternative Approval Process Policy.pdf
4.Attachment C - Elaine Hamilton Park AAP Communications and Engagement Strategy.pdf

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To seek Council approval to proceed with an Alternative Approval Process (AAP) to remove park dedication from a portion of “Elaine Hamilton Park” (formerly known as Trofton Park) at 1631 Naylor Crescent for road dedication purposes to facilitate the Sandstone Development.


Recommendation:  That Council:

  1. Direct the Corporate Officer, or their designate, to undertake an Alternative Approval Process to remove park dedication from a portion of "Elaine Hamilton Park" for road dedication purposes.
  2. Determine the total number of electors of the area to which the approval process applies (the whole of the City of Nanaimo) to be 7,672.
  3. Establish a deadline of 4:30 p.m. on Monday, 2025-JUL-21 for receiving elector responses for the Alternative Approval Process in relation to "Parks Dedication Amendment Bylaw 2025 No. 2255.01" (a bylaw to remove dedication as public park from a portion of "Elaine Hamilton Park" for road dedication purposes).
  4. Approve the Elector Response Form as outlined in Attachment A of the Staff Report titled "Alternative Approval Process to Remove Park Dedication From a Portion of 'Elaine Hamilton Park' for Road Dedication Purposes - Sandstone Development", dated 2025-JUN-09.
  5. Endorse the AAP Communication and Engagement Strategy as outlined in Attachment C of the Staff Report titled "Alternative Approval Process to Remove Park Dedication From a Portion of 'Elaine Hamilton Park' for Road Dedication Purposes - Sandstone Development", dated 2025-JUN-09.

c.
E-Comm 9-1-1 Contract Update

This item has attachments. 
1.20250609_CI911_2025_ECOMM_Contract_Report.pdf

To be introduced by Tim Doyle, Fire Chief.


[Note:  E-Comm 9-1-1 Contract to be distributed on the addendum.]


Purpose:  The purpose of this report is to seek Council authorization to enter into an agreement with E-Comm 9-1-1 for the provision of 9-1-1 Call Answer Centre Services in 2025, on behalf of the City of Nanaimo as part of the Central Island 911 partnership (City of Nanaimo, Cowichan Valley Regional District, and the Regional District of Nanaimo).


Recommendation:  That Council authorize the Mayor and Corporate Officer to sign an agreement with E-Comm for the provision of 9-1-1 Call Answer Centre Services in 2025, as City representatives of the CI911 partnership.

13.
BYLAWS:

 

14.
CORRESPONDENCE:

 

15.
NOTICE OF MOTION:

 

16.
OTHER BUSINESS:

 

a.
Councillor Eastmure Motion re: Housing as a Human Right UBCM Resolution

 

At the 2025-MAY-26 Regular Council Meeting, Councillor Eastmure advised that she would be bringing forward the following motion for consideration:


"That Council direct Staff to submit the following resolution to the Union of BC Municipalities (UBCM) for consideration at their 2025 Annual General Meeting and Convention:


WHEREAS recognizing housing as a human right fundamentally shifts government motivations by adding critical urgency and responsibility to ensure access to affordable housing (meaning housing costs are aligned with income) through policies that prevent homelessness, address the escalating housing and homelessness crisis, eliminate discrimination, and prioritize the needs of vulnerable and marginalized populations;

AND WHEREAS the Government of Canada affirmed the right to housing as a matter of international law and enshrined it domestically through the National Housing Strategy Act (2019), recognizing housing as a human right and establishing mechanisms for accountability and inclusion;

THEREFORE, BE IT RESOLVED that the UBCM call for the British Columbia Government to enshrine housing as a human right in legislation and forthcoming housing and homelessness strategies, ensuring that housing policy in British Columbia is grounded in principles of equity, accessibility, accountability, and the inherent dignity of all people."

17.
QUESTION PERIOD:

 

18.
ADJOURNMENT:

 
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