AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

-
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS FOR 10:30 A.M.

1.
CALL THE MEETING TO ORDER:

 

[Note:  This meeting will be live streamed and video recorded for the public.]

2.
INTRODUCTION OF LATE ITEMS:

 

3.
ADOPTION OF AGENDA:

 

4.
ADOPTION OF MINUTES:

 

a.
Minutes

This item has attachments. 
1.FA231018M.pdf

The minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Center, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2023-OCT-18 at 9:00 a.m.

5.
PRESENTATIONS:

 

6.
DELEGATIONS:

 

7.
REPORTS:

 

a.
Funding Request from CatNap Society

This item has attachments. 
1.RPT_FA20231115_FundingRequestFromCatNapSociety.pdf
2.ATTACHMENT A - Other Grant Application from CatNap Society_Redacted.pdf
3.ATTACHMENT B - Animal Control Service Review.pdf

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To present the Other Grant application received from the CatNap (Cats Needing Aid and Protection) Society and contemplate an ongoing funding request from the organization.


Recommendation:  That the Finance and Audit Committee recommend that Council add a decision point for Council consideration to the 2024-2028 Financial Plan deliberations to consider providing ongoing funding to the CatNap Society for animal control services.  

b.
BC Hydro Sustainable Communities Fund - Mobile Home Park Energy Conservation and Emissions Reduction Strategy

This item has attachments. 
1.RPT_FA231115BCHydroSustainableCommunitiesFundMobileHomeParkStrategy.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To obtain the Finance and Audit Committee’s recommendation for Council approval of a cash contribution to participate in a joint funding application with the Regional District of Nanaimo for a project to support homeowners in mobile home parks to reduce their dwellings’ energy consumption and greenhouse gas emissions.


Recommendation:  That the Finance and Audit Committee recommend that Council approve using $15,000 from the Climate Action Reserve Fund to support a joint application to BC Hydro with the Regional District of Nanaimo for a “Mobile Home Park Energy Conservation and Emissions Reduction Strategy”.

c.
Online Accommodation Platform Funds

This item has attachments. 
1.RPT_FA231115OnlineAccommodationPlatformFunds.pdf

To be introduced by Jeremy Holm, Director, Planning & Development.


Purpose:  To provide the Finance and Audit Committee with a recommendation for the allocation of Online Accommodation Platform revenue in 2024.


Recommendation:  That the Finance and Audit Committee recommend that Council allocate Online Accommodation Platform revenue in 2024 as follows:

  1. $438,986 to acquisition of land for affordable housing;
  2. $200,000 for continued support to rent bank and rent supplement programs; and,
  3. $300,000 for infrastructure and land improvements for BC Housing and City Memorandum of Understanding development projects.

d.
Update of Reserve Policy

This item has attachments. 
1.RPT_FAC231115_ReservePolicyUpdate.pdf
2.Reserves Policy COU-231 Amended.pdf

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To update the Reserve Policy to reflect the new Harewood Centennial Turf Field Reserve Fund.


Recommendation:  That the Finance and Audit Committee recommend that Council amend Reserve Policy COU-231 to include the Harewood Centennial Turf Field Reserve Fund.

8.
OTHER BUSINESS:

 

9.
QUESTION PERIOD:

 

10.
ADJOURNMENT:

 
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