AGENDA
SPECIAL COUNCIL MEETING

Monday, December 08, 2025 at 1:00 P.m. - 2:00 P.m.

Shaw Auditorium, Vancouver Island Conference Centre

80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS FOLLOWING CONSENT ITEMS

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1.

CALL THE MEETING TO ORDER:

2.

INTRODUCTION OF LATE ITEMS:

3.

APPROVAL OF THE AGENDA:

4.

CONSENT ITEMS:

a.

Special Finance and Audit Committee Meeting 2025-NOV-28

[Note: a link to the 2025-NOV-28 Special Finance and Audit Committee Meeting agenda is attached for information.]

1.

Consideration of Deferred Discussion re: Loudon Park Improvements Additional Preliminary Options

That Council increase the budget for the Loudon Park Development project by $5,508,418 to fund the amenity building, dock, and circulation road detailed in Option C.1 funded by $2,675,000 from the Special Initiatives Reserve, $2,776,248 from the Strategic Infrastructure Reserve Fund, and $57,170 from the Sewer Operating Reserve.

b.

Special Finance and Audit Committee Meeting 2025-DEC-03

[Note: a link to the 2025-DEC-03 Special Finance and Audit Committee Meeting agenda is attached for information.]

1.

Active Transportation

That Council increase the Pedestrian Unallocated Program budget to $600,000, funded from the Strategic Infrastructure Reserve, for a five-year term effective 2026 and expand the scope to include all Active Transportation projects for the 2026 - 2030 Financial Plan. 

2.

RCMP Contract

That Council budget the RCMP contract at 90% for 2026 and 95% for 2027 to 2030 for the 2026 – 2030 Financial Plan.

3.

Health and Housing Action Plan Implementation

That for the 2026 – 2030 Financial Plan Council approve the addition of up to a two-year temporary staff member within the Social Development Section, along with related costs effective 2026-JAN-15, funded from unspent Health and Housing funds. 

5.

OTHER BUSINESS:

6.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of a meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

7.

ADJOURNMENT: