AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

9:00 a.m. To Proceed In Camera Reconvene Regular Meeting Immediately Following the In Camera Finance and Audit Committee Meeting
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 10:30 A.M.

1.
CALL THE MEETING TO ORDER:

 

[Note:  This meeting will be live streamed and video recorded for the public.]

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of a meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,
(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2).

3.
INTRODUCTION OF LATE ITEMS:

 

4.
ADOPTION OF AGENDA:

 

5.
ADOPTION OF MINUTES:

 

a.
Minutes

This item has attachments. 
1.FA260318M.pdf

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2026-MAR-18, at 9:00 a.m

6.
RISE AND REPORT:

 

7.
REPORTS:

 

a.
2025 Annual Financial Statements

This item has attachments. 
1.RPT_FA260415_2025AnnualFinancialStatements.pdf
2.RPT_FA260415_2025AnnualFinancialStatements_AttachmentA.pdf
3.RPT_FA260415_CityofNanaimoAuditFindingsReport2025_AttachmentB.pdf
4.CIty of Nanaimo Summary of AFR 2025_2slides.pdf

Purpose:  To present the 2025 Annual Financial Statements for acceptance by the Finance and Audit Committee.


Presentation:

  1. Liette Bates-Eamer, Lead Audit Engagement Partner, and Sarah Burden, Senior Manager, KPMG, to provide a presentation regarding the 2025 Summary of Audit Findings. 

Recommendation:  That the Finance and Audit Committee recommend that Council accept the 2025 Annual Financial Statements for the City of Nanaimo.

8.
PRESENTATIONS:

 

a.
2026 - 2030 Financial Plan Recap

This item has attachments. 
1.PPT_FA260415_2026 to 2030 Financial Plan.pdf

Presentation:

  1. Wendy Fulla, Director, Finance.

9.
DELEGATIONS:

 

10.
REPORTS:  (Continued)

 

a.
Community Environmental Sustainability Project Grant 

This item has attachments. 
1.RPT_FA260415_2026CommunityEnvironmentalSustainabilityProjectGrants.pdf
2.AttA_SustainabilityGrantGuidelines.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present to the Finance and Audit Committee the recommended Community Environmental Sustainability Project Grant allocations for 2026.


Recommendation: That the Finance and Audit Committee recommends that Council approve a total of $20,000, in accordance with the Community Environmental Sustainability Project Grant Guidelines and Criteria, and that the grant allocations be as follows:

  1. Beaufort Community Gardens - $1,500
    Project: The Beaufort Bee Happy Garden
  2. Light House Sustainability Society - $3,000
    Project: Building Materials Drive - Nanaimo Reuse Challenge
  3. Nanaimo & Areas Land Trust - $2,000
    Project: Nanaimo Old City Pollinator Pathway Project
  4. Nanaimo Community Gardens - $2,000
    Project: Project at Beban Park and Pine Street
  5. Nanaimo Climate Action Hub - $3,000
    Project: Nanaimo Climate Connections
  6. Repair Café Nanaimo - $2,000
    Project: Repair Café Nanaimo
  7. Rock City Neighbourhood Association - $2,000
    Project: Rock City Community Nursery
  8. Synergy - $2,500
    Project: Small Business, Big Impact: Greening Trades and Construction in Nanaimo
  9. Broombusters Invasive Plant Society - $2,000
    Project: Broom Removal Nanaimo Parkway

b.
Sunview Park - Partners in Parks Program Proposal

This item has attachments. 
1.RPT_FA260415_SunviewParkParternsInParks.pdf
2.AttA_SunviewParkProposal.pdf
3.AttB_SunviewParkProposedSitePlan.pdf

To be introduced by Lisa Bhopalsingh, General Manager, Community Services and Deputy Chief Administrative Officer.


Purpose: To seek Finance and Audit Committee approval to award Partners in Parks (PIP) Program funding to the Sunview Park Committee.


Recommendation:  That the Finance and Audit Committee recommend Council award $50,000 from the 2026 Partners in Parks Program Fund, to the Sunview Park Committee for the proposed park improvements and playground installation at Sunview Park.

c.
Beyond Van Gogh:  The Immersive Experience Funding Request

This item has attachments. 
1.20260415BeyondVanGoghFundingRequest.pdf
2.AttA_BVGFundingRequest.pdf
3.BeyondVanGogh_CouncilPresentation.pdf

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose: To provide the Finance and Audit Committee with options to consider in response to the funding request for financial assistance for Beyond Van Gogh: The Immersive Experience that will be run in Nanaimo from July 18 to August 29, 2026.


Presentation:

  • Lucas Millin, General Manager, Vancouver Island Conference Centre
  • David Warburton, Artistic Executive Director, Port Theatre
  • Sophia Maher, Executive Director, Nanaimo Museum

Recommendation:  That the Finance and Audit Committee recommend that Council direct staff to proceed with one of the options presented relating to the funding request for Beyond Van Gogh: The Immersive Experience.

11.
OTHER BUSINESS:

 

12.
QUESTION PERIOD:

 

13.
ADJOURNMENT:

 
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