AGENDA
REGULAR COUNCIL MEETING

4:00 to Proceed In Camera, Reconvene Regular Meeting at 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(d) the security of property of the municipality;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g) litigation or potential litigation affecting the municipality;

(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the Council or a delegate of Council;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, on Monday, 2020-NOV-16, at 2:00 p.m.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2020-NOV-19, at 7:06 p.m.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-NOV-23, at 4:08 p.m.

Minutes of the Board of Variance Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-SEP-17, at 5:30 p.m.

Minutes of the Special Environment Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-OCT-07, at 3:02 p.m.

Minutes from the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, on Monday, 2020-OCT-21, at 9:00 a.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-OCT-26, at 1:00 p.m.

Minutes from the Special Health and Housing Task Force Meeting, held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Tuesday, 2020-OCT-27, at 3:01 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-NOV-09, at 1:00 p.m.

Minutes of the Special Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-NOV-12, at 2:05 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-NOV-23, at 1:00 p.m.

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-NOV-25, at 5:05 p.m.

[Note:  A link to the Agenda for the 2020-NOV-23 Governance and Priorities Committee Meeting is attached for information.]

That Council direct Staff to prepare for approval, an implementation plan to establish a Mayor’s Leaders Table.  The plan should address at a minimum, recommended composition of the Table, alternate chairs, Terms of Reference and general positioning within the overall governance framework.

Further, that Council direct Staff to develop an overall plan for a citizen-directed City of Nanaimo community building and reputation strengthening campaign to generate enthusiasm from all citizens to assist in resilience and recovery through positive dialogue and engagement with each other and the world.

That Council approve the 2021 Governance and Priorities Committee Key Date Calendar, with meetings held in-person, in the Shaw Auditorium.

[Note:  A link to the Agenda for the Advisory Committee on Accessibility and Inclusiveness is attached for information.]

That Council approve their 2021 Key Date Calendar with meetings scheduled from 4:00 p.m. to 6:00 p.m. 

[Note:  A link to the Agenda for the 2020-NOV-30 Special Finance and Audit Committee Meeting is attached for information.]

That Council direct Staff to allocate funds from the General Financial Stability Reserve and the Special Initiatives Reserve specified in Option #3 from the 2020-NOV-30, 2021 – 2025 Draft Financial Plan PowerPoint presentation as follows:

  • Fund the $1,408,806 from the General Financial Stability Reserve and allocate an additional $1.4 million from Special Initiatives Reserve over the next three years to stabilize property tax rates

That Council direct Staff to allocate the full COVID-19 Restart Grant to offset revenue losses and pandemic expenditures for 2020. 

To be introduced by Sheila Gurrie, Director, Legislative Services.

[Note:  No report attached, for adoption only.]

Recommendation:  That “Council Procedure Bylaw Amendment Bylaw 2020 No. 7272.02” (To update processes regarding the public hearing date and streamlining the method to reorder the agenda) be adopted.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To present for Council’s consideration, the 2021 Council Key Date Calendar.

Recommendation:  That Council approve the 2021 Council Key Date Calendar as presented.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To request that Council approve the proposed 2021 Design Advisory Panel key date calendar.

Recommendation:  That Council approve the 2021 Design Advisory Panel key date calendar as presented.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To recommend that Council appoint Mark Jonah, currently an Inspector with the Nanaimo Fire Rescue Department, as a Bylaw Enforcement Officer.

Recommendation:  That Council pass a resolution to appoint Mark Jonah as Bylaw Enforcement Officer to enforce the provisions of the City of Nanaimo “Fire Protection and Life Safety Regulation Bylaw 2011 No. 7108” and other regulatory bylaws.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “Waterworks Rate and Regulation Amendment Bylaw 2020 No. 7004.16” for first, second and third readings.

Recommendation:  That:

  1.  “Waterworks Rate and Regulation Amendment Bylaw 2020 No. 7004.16” (To set the 2021 water rates) pass first reading;
  2. “Waterworks Rate and Regulation Amendment Bylaw 2020 No. 7004.16” pass second reading; and,
  3. “Waterworks Rate and Regulation Amendment Bylaw 2020 No. 7004.16” pass third reading.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “South West Bulk Water Rate Amendment Bylaw 2020 No. 7099.09” for first, second and third readings.

Recommendation:  That:

  1.  “South West Bulk Water Rate Amendment Bylaw 2020 No. 7099.09” (To set the 2021 bulk water rates for South West Extension) pass first reading;
  2. “South West Bulk Water Rate Amendment Bylaw 2020 No. 7099.09” pass second reading; and,
  3. “South West Bulk Water Rate Amendment Bylaw 2020 No. 7099.09” pass third reading.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “User Fee Subsidies Amendment Bylaw 2020 No. 7095.02” for first, second and third readings.

Recommendation:  That:

  1.  “User Fee Subsidies Amendment Bylaw 2020 No. 7095.02” (To set the 2021 thresholds for User Fee Subsidies) pass first reading;
  2. “User Fee Subsidies Amendment Bylaw 2020 No. 7095.02” pass second reading; and,
  3. “User Fee Subsidies Amendment Bylaw 2020 No. 7095.02” pass third reading.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “Sewer Regulation and Charge Amendment Bylaw 2020 No. 2496.33” for first, second and third readings.

Recommendation:  That:

  1.  “Sewer Regulation and Charge Amendment Bylaw 2020 No. 2496.33” (To set the 2021 rates for sanitary sewer) pass first reading;
  2. “Sewer Regulation and Charge Amendment Bylaw 2020 No. 2496.33” pass second reading; and,
  3. “Sewer Regulation and Charge Amendment Bylaw 2020 No. 2496.33” pass third reading.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow facia signs within the Nanaimo Parkway Buffer at 1925 Boxwood Road.

Recommendation:  That Council issue Development Variance Permit No. DVP405 to allow a maximum of 17 facia signs within the Parkway Buffer to face the Nanaimo Parkway.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow a freestanding sign within the Nanaimo Parkway Buffer at 1955 Boxwood Road.

Recommendation:  That Council issue Development Variance Permit No. DVP408 to allow a freestanding sign within the Nanaimo Parkway Buffer. 

14.

That “Board of Variance Amendment Bylaw 2020 No. 7213.01” (To change the meeting day from the third Thursday of each month to the first Thursday of each month) be adopted.

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